Lead Medical Assistant

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Overview
Provides seamless, coordinated and compassionate care at every patient encounter as a Lead Medical Assistant throughout the Smilow Cancer Hospital Ambulatory Clinics. Works directly with Ambulatory Clinical Practice Administrator in order to assist in facilitating patient flow. Troubleshoots problems with clinical equipment, manages inventory, orders supply and coordinates daily assignments to provide optimal clinician support. Analyzes, plans and implements changes to support the primary mission of providing care to our patients and improvement to clinical operations. Effectively and appropriately communicates recommendations to management. The Lead Medical Assistant provides support as a traditional medical assistant, flexing and floating as needed e.g., rooming, measuring and recording vitals, obtaining medical history and otherwise assisting clinical staff during patient visits, etc., but also provides guidance and instruction to other Medical Assistants within the unit. Serves as a source of information for on-going training and support issues. Onboards new medical assistants in the department. Anticipates prepares for unit operational and clinical needs and adjusts staffing assignments as necessary. Acts as a liaison with appropriate vendors to ensure adequate inventory levels are maintained. Serves as a resource for clinical staff in order to facilitate complex and challenging patient care issues/needs. Escalates issues to appropriate members of the healthcare team.

Required Skills and Abilities
1. Demonstrated ability to lead and orient other medical assistants on proper procedures, workflow and new medical equipment.
2. Excellent critical thinking skills with the ability to respond effectively and appropriately when dealing with difficult or sensitive situations.
3. Ability to serve as a role model for support staff. Strong communicate on skills, professionalism, and reliability.
4. Demonstrated ability to distribute assignments to staff and provide guidance and oversight in theopoetic on of this work.
5. Demonstrated proficiency with medical assisting standards and principles. Proven ability with operational processes in a medical setting.

Preferred Skills and Abilities
1. Oncology experience preferred.

Principal Responsibilities

1. Instructs and acts as a source of information for a minimum of three Medical Assistants. 2. Serves as a source of information for on‐going training and support issues pertaining to section. Identifies areas for improvement in workflow, systems, coverage and continuity of care issues. 3. Effectively and appropriately communicates recommendations and suggestions to management. Ensures clinic is running at optimal efficiency and staffed appropriately. Provides guidance and instruction to medical assistants on on‐going clinic operations. 4. Ensures staffing levels are sufficient, all examination rooms and clinical areas are appropriately stocked, all equipment is properly maintained and in compliance with requirements. Determines appropriate inventory levels and maintain levels in anticipation of clinic needs. 5. Selects, sets up, and maintains medicals supplies and equipment. Serves as a resource for medical staff and clinicians in order to resolve patient conflict and other complex and challenging care issues. 6. Prepares patients for continuing care after treatment and ensures continuity of treatment plan. Schedules and coordinates patient and test appointments, as needed. Provides alternative solutions to problems and offer resolutions to scheduling issues and conflicts. 7. Provides physical care and carries out therapeutic and medical regimens. Obtains patient histories and medical information. Assesses, reports and records vital signs and measurements. Collects specimens. 8. Observes patients for physical or emotional changes. Report observations. Facilitates timely processing of referrals for internal and external vendors. 9. Coordinates and oversees preceptorship, mentoring, orientation and training for all new medical assistants within the section. Develops training curriculum. Oversees chart preparation and adherence to visit type guidelines in order to support and improve efficiency for each clinician’s schedule. 10. Enters registry data as required and on a timely basis. May provide training and oversight to other medical assistants as registries continue to develop. May provide additional administrative support, including front desk coverage, as directed.

Required Education and Experience

Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.

Required License(s) or Certification(s)

Certification by the American Association of Medical Assistants of American Registry of Medical Assistant (or the ability to get certification/registration within 90 days of employment).

Job Posting Date

04/14/2026

Job Category

Administrative Support

Bargaining Unit

L34

Compensation Grade

Labor Grade D

Compensation Grade Profile

Hourly Range

$31.83

Time Type

Full time

Duration Type

Staff

Work Model

On-site

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks basedon the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

The hiring rate of a role is determined in accordance with the provisions outlined in the respective collective bargaining agreement.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties throughtheir hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus.