Organizes, coordinates and performs clerical and administrative functions following established standards in support of the Academic Affairs department in the College of Dentistry.
Duties\:
- Assumes day-to-day responsibility for organizing and coordinating specialized clerical functions in support of Academic Affairs.
- Answers questions, provides information and handles complaints for internal and external customers.
- Updates office procedures for a more efficient operation when necessary.
- Assists with preparation of agendas, minutes and scheduling of committee meetings.
- Approves departmental expenditures within predetermined guidelines
- Reviews billing from contractors and vendors, adjusts as needed.
- Establishes and maintains filing systems including confidential documents.
- Assists with implementation. training and supporting of new computer applications (Canvas, Simple Syllabus, Top Hat, etc.)
- Coordinates departmental processes and maintains Peoplesoft data integrity
- Plans and coordinates special projects.
- Schedules departmental meetings, appointments and makes travel arrangements
- Collects and disseminates information for internal and external customers
- Performs other related duties as assigned.
Organizes, coordinates and performs clerical and administrative functions following established standards in support of the Academic Affairs department in the College of Dentistry.
Duties\:
- Assumes day-to-day responsibility for organizing and coordinating specialized clerical functions in support of Academic Affairs.
- Answers questions, provides information and handles complaints for internal and external customers.
- Updates office procedures for a more efficient operation when necessary.
- Assists with preparation of agendas, minutes and scheduling of committee meetings.
- Approves departmental expenditures within predetermined guidelines
- Reviews billing from contractors and vendors, adjusts as needed.
- Establishes and maintains filing systems including confidential documents.
- Assists with implementation. training and supporting of new computer applications (Canvas, Simple Syllabus, Top Hat, etc.)
- Coordinates departmental processes and maintains Peoplesoft data integrity
- Plans and coordinates special projects.
- Schedules departmental meetings, appointments and makes travel arrangements
- Collects and disseminates information for internal and external customers
- Performs other related duties as assigned.
Required education\: High School Diploma or GED, AND\:
- 12 months office, clerical, or administrative experience.
Skills\:
- Knowledge of Microsoft Office Suite (Outlook, Excel, and Word)
- Excellent interpersonal skills
- Ability to complete tasks in an efficient and timely manner
- Ability to multitask and self-motivated
- Ability to communicate verbally and in writing
- Advanced computer skills with wide knowledge of business software
- Detail oriented for accuracy of data and information
- Highly organized and able to handle multiple projects and deadlines
Working Conditions\:
- Physical\:
- Communicate effectively.
- Engage in repetitive motion.
- Environmental\:
- Standard office environment.
Department preferences\: Prior knowledge or experience providing Academic Affairs administrative business support
Why You Belong at the University of Oklahoma\: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!
Equal Employment Opportunity Statement\: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.
Required education\: High School Diploma or GED, AND\:
- 12 months office, clerical, or administrative experience.
Skills\:
- Knowledge of Microsoft Office Suite (Outlook, Excel, and Word)
- Excellent interpersonal skills
- Ability to complete tasks in an efficient and timely manner
- Ability to multitask and self-motivated
- Ability to communicate verbally and in writing
- Advanced computer skills with wide knowledge of business software
- Detail oriented for accuracy of data and information
- Highly organized and able to handle multiple projects and deadlines
Working Conditions\:
- Physical\:
- Communicate effectively.
- Engage in repetitive motion.
- Environmental\:
- Standard office environment.
Department preferences\: Prior knowledge or experience providing Academic Affairs administrative business support
Why You Belong at the University of Oklahoma\: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!
Equal Employment Opportunity Statement\: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.
Required Attachments
Documents required for this position are listed under the "Required Attachments" section of this job listing. You will be required to upload and attach these documents in the application process.
Important: ALL required documents must be attached to your job application or your documents will not be visible to the hiring department!
Administrative & Executive Assistance (1)