Payroll Administrator/Trainee Payroll Administrator

Location: dmg::media - Leicester
Position: Permanent 

Job Introduction

dmg::media Finance Services provides support services to Associated Newspapers Limited, Daily Mail and General Trust Plc and other smaller DMGT owned companies.

Associated Newspapers is a publisher of national newspapers in the UK – the Daily Mail and The Mail on Sunday, as well as Metro. The division also includes newspaper printing operations.

Background to the Shared Service Function

dmg::media Finance Services is a shared service function based in Leicester.  It was introduced as part of a reorganisation of finance, together with a new Agresso accounting system and our in-house sales ledger and credit management system. It is continually evolving as work transitions in from the individual business units across the group.

The Shared Service function will consist of approximately 70 people, in the areas of order to cash (accounts receivable and credit control), purchase to pay (accounts payable), record to report (general accounting), payroll, HR Administration and related support services. The staff are based primarily in Leicester, with a small number of staff, covering specific areas of work, based in London.

Primary role purpose

To provide the accurate processing of wages, salaries and other forms of compensation across the allocated payroll sites. They will be responsible for maintaining a proactive and positive working relationship with their key customers on their allocated payroll sites and ensuring that queries are answered accurately and on a timely basis. To provide administration/reconciling of the benefits processes.

What are we looking for

A payroll administrator with a resilient, positive, enthusiastic, and methodical mindset and with a good sense of humour. You will be used to working in a busy administrative/payroll/finance function where priorities change daily and processes whilst documented, are flexible to adapt to business needs. Attention to detail and producing accurate quality work is essential along with excellent communication and teamwork skills.

What will you be doing

• Weekly payroll processing – Collating and inputting of timesheets
• Calculation and processing of holiday requests in accordance with company procedures
• Ensure that all new starters and leavers are processed by HR and updated in the payroll system prior to the payroll deadline
• Ensure that the payroll is adjusted for any unpaid leave or family leave pay (Maternity, Paternity, Shared Parental Leave and Parental Leave)
• Process statutory and company sickness payments
• Ensure all payroll reports are correctly authorised and reconciled prior to payroll deadlines
• Running and distributing reports within the business
• Administering benefits in the payroll system
• Recording benefits on central tracker
• Reconciling invoices against credit notes, remittances, direct debits etc.
• Running reports/collating data regarding benefits administration
• Answering general queries via email and telephone
• Distribution of P45’s
• Undertaking any other payroll duties as/when required by the business

Required skills and experience

• An understanding of payroll practices/procedures.
• Excellent written and verbal communication skills.
• Good people skills.
• Highly motivated and able to work alone or as part of a team.
• Ability to organise, prioritise and manage tasks accurately to meet demanding deadlines.
• A proactive approach to identifying problems and formulating solutions.
• Ability to understand systems and apply relevant knowledge.
• An enthusiastic and flexible approach.
• Committed to both self and organisational development.
• Ability to work with accuracy and good attention to detail.
• Ability to keep calm and stay focussed under pressure.
• Good IT skills, including Microsoft Office.

Desired Experience 

• Knowledge and experience of using of iTrent and Workday.
• Experience of working in HR/Finance shared services.
• Experience of working on multiple payrolls. 

About dmg::media

dmg media’s brands deliver highly engaging, trusted content to millions of loyal customers around the globe, 24 hours a day, seven days a week. Together, Daily Mail, The Mail on Sunday, Metro, i, MailOnline, Mail Plus, metro.co.uk and inews.co.uk reach more than 11m people daily in the UK.* Globally, our brands reach 180m unique browsers every month.** In March 2021, the business acquired the world’s leading science title, New Scientist.  

dmg media’s newsbrands are expert at getting to the bottom of the stories most relevant to their readers.

*PAMCo 1 2020  ** Omniture April 2021

Our Commitment

We are committed to increasing diversity and maintaining an inclusive workplace culture. We welcome applications from all qualified candidates regardless of their ethnicity, race, gender, religious beliefs, sexual orientation, age, marital status, or disability.

We are Disability Confident Committed. Please let us know if you require any recruitment documentation in other formats or if you require reasonable adjustments to be made during the recruitment process. Please be assured that any such information will be held separately to your recruitment application and will not be considered as part of the selection process.