Operations Coordinator

Noble Studios is seeking an enthusiastic and diligent Operations Coordinator to join our team full-time in our Reno, NV headquarters. This position will require being on-site in the Reno office, as needed, but you will also have the opportunity to work-from-home.

This position offers a unique opportunity to gain hands-on experience in the internal workings of operations within a privately held digital marketing agency. Noble's Operations Coordinator takes an active, hands-on role in assisting the Operations team by providing support in four key areas - reporting and production operations, accounting,office management and recruiting. Our Operations Coordinator is a key resource for ensuring our team is able to keep up with all the demands of a growing organization, as well as providing backup for various tasks.

You must be an organizational ambassador, strong team player, detail oriented and a quick learner. You must love variety and be willing to do whatever task is required at the moment. Join our dynamic team and contribute to our growth and success through your skilled support.

What You’ll Do

• Support Production Operations and Reporting:
• Backup our Traffic Manager by learning to ensure daily accuracy and up-to-date information across project management tools and organizational workflows
• Run, refine and share data-driven reports utilizing production management software and using Excel or Google Sheets as needed
• Gather information for review to ensure employee utilization is meeting organization annual expectations
• Coordinating and supporting the organization of timelines and resourcing for internal initiatives and projects
• Support Accounting:
• Accurately and quickly complete data entry, digital and paper file maintenance, and document organization
• Support accounts payable and receivable processes, including vendor invoicing
• Help with month-end closing procedures and other financial reporting tasks
• Scan incoming mail and record client receipts
• Make bank deposits
• Recommend and draft updates to our standard operating procedures, best practices, and guidelines related to accounting and operations tasks
• Support Human Resources:
• Review applications for automatically disqualifying items and disposition
• Draft and schedule specific regular team and candidate communications
• Download, audit and maintain some electronic files
• Run verification checks for candidates and bi-annually for drivers
• Help draft and/or refine HR standard operating procedures and checklists
• Support Office Management:
• Handle administrative tasks including incoming/outgoing emails, mail and calls
• Assist with scheduling appointments, meetings and events, as needed
• Track, organize, order and stock needed inventory and supplies
• Organize and maintain file cabinets, supply closets and server room
• Ensure break and conference rooms are organized and presentable
• Help ensure office fixtures and equipment are properly tracked and in working order, including acting as liaison with various vendors
• May handle certain team communications and research for events
• On occasion, assist with event organization and catering, including food deliveries
• Support the entire organization:
• Contribute to a positive and collaborative work environment.
• Effectively and professionally interact with all employees, peers, and leadership within Noble
• Help promote company culture that encourages top performance, high morale and trust in leadership

What You’ll Bring - Needed Experience & Skills

• At least an Associate’s degree in a relevant field such as Business Administration, Accounting, Human Resources or Data Science; Bachelor’s degree is preferred
• Minimum of 2+ years of relevant full-time experience and demonstrated understanding the foundational principle in two or more of these areas:
  • Accounting or Bookkeeping
  • Business or Financial Analysis
  • Human Resources or Recruiting
  • Office Management or Administrative Support
• Strong skills with the Microsoft Office Suite, Google Workspace, virtual meeting tools (such as Zoom), chat systems (such as Slack), and internet research
• Proven ability to support and interact successfully with all levels of staff, including executives
• Collaborative mindset with the ability to work effectively with others and manage multiple tasks simultaneously
• Demonstrated high attention to detail, organization and process
• Strong analytical and problem-solving skills, including the ability to understand data
• Demonstrated ability and willingness to continuously acquire new capabilities and accept new challenges
• Ability to be flexible in response to changing priorities and needs
• Demonstrated ability to anticipate the needs of others
• High level of confidentiality, discernment and judgment
• Exceptional communication skills, both oral and written, with the ability to communicate clearly and effectively with leadership and external partners
• Preferred experience:
• • Experience in the digital agency (or similar) environment is ideal
  • Previous technology industry or marketing experience a plus
  • Experience with communications, PR and social media useful
  • Exposure to systems such as QuickBooks, task management, Workamajig, etc

What’s in It for You

• The chance to work at an award-winning, industry-leading creative digital performance agency, with clients such as Travel Nevada, Visit Lake Tahoe, Yodlee and others.
• An exceptional benefits package, plus a workplace emphasis on ongoing learning and growth: guest speakers and workshops, in-depth roundtable discussions, and of course, the opportunity to learn from some of the smartest and coolest coworkers around.
• A see-it-to-believe-it time-off policy: two companywide paid weeks off every year (one week in July and another in December) when Noble closes its offices, plus two weeks of personal vacation to start, one week of sick & safe time, and all ten paid company-observed holidays.

If You’re Chosen 

• You must pass Noble’s background and reference checks, as well as provide documentation of your legal right to work in the U.S. without sponsorship.
• You must be able to work full-time during Noble’s core business hours of 8:30 a.m. to 5:30 p.m. Pacific Time, Monday through Friday.

About Noble Studios 

Noble Studios is a Nevada-grown creative digital performance marketing agency with offices in Reno, Las Vegas and Bristol, U.K., specializing in brand strategy, digital marketing strategies, web development, SEO, paid digital media, creative and content development and social media. Since 2003, the company has completed work for international brands such as Google, Disney, Travel Nevada, Tahiti Tourisme, Yosemite Mariposa County, Autodesk, Adobe, Genome Medical, Medcor and more. Noble has been honored to be recognized as one of Ad Age's “Best Places to Work 2024” and by Inc. as a “Best in Business – Advertising.” Noble Studios is an approved Google Partner and HubSpot Solutions Partner.