Billing Manager

We are currently seeking a full-time Billing Manager who will oversee and coordinate all invoice activities for contracts across the company. As a key member of the Invoicing team, you will own the end-to-end invoicing process, ensuring that all billing outputs are accurate, timely, and compliant with GAAP and internal controls.

In this role, you will lead a dedicated billing team, prioritizing workflows and mentoring staff to ensure alignment with project requirements. You will serve as a critical bridge between the Billing department and the General Ledger Accounting group, supporting month-end closing, year-end audits, and ERP system enhancements.

Responsibilities include but are not limited to: 

• Oversee the end-to-end invoicing lifecycle, ensuring invoices are posted in the ERP/CRM and monitored through customer approval processes.
• Review billing outputs for adherence to internal controls and GAAP requirements.
• Respond to routine billing inquiries and collaborate with vendors and clients to resolve discrepancies.
• Escalate complex or non-routine issues to the Senior Manager of Accounting, Controller, or CFO.
• Manage month-end activities, including the preparation of invoices and sales reports for the General Ledger close.
• Support the GL team with reconciliations, documentation, and audit requests (including quarterly and year-end audits).
• Evaluate current billing procedures to identify inefficiencies and recommend process improvements or automations.
• Serve as a Subject Matter Expert (SME) for ERP system developments or upgrades.
• Supervise and manage the billing team, assigning work and monitoring progress to ensure accuracy and quality.
• Prioritize and adjust team workloads to meet tight invoicing deadlines and service expectations.
• Provide guidance and support to team members regarding billing procedures, documentation, and exceptions.

Minimum qualifications:  

• Bachelor’s degree required, preferably in Accounting, Finance, or a related field.
• 7 years of progressive billing or invoicing experience in a professional environment.
• 2 years of experience supervising or leading a billing or finance support team.
• Proven track record supporting ERP implementations, system upgrades, or billing enhancements.
• Experience supporting audit activities, reconciliations, or compliance reviews related to invoicing.
• Experience interacting and collaborating with internal stakeholders, clients, and external vendors.
• Strong attention to detail, with the ability to review and validate billing data for accuracy.
• Excellent verbal and written skills; ability to explain financial data clearly to internal stakeholders and external clients.
• Strong organizational skills with the ability to manage competing priorities under recurring deadlines.
• Intermediate proficiency with Microsoft Office, including strong Excel skills for tracking, reconciliation, and reporting.
• Strong working knowledge of GAAP and internal financial controls.

The salary range for this role is $80,401 - $124,621, with a target compensation of $83,000 - $102,511 based on experience and qualifications.