Full-Time
Executive Administrator
XMSTART
No salary listed
No H1B Sponsorship
Chantilly, VA, USA
In Person
US Citizenship, US Top Secret Clearance Required
Bachelor's
Category
 Administrative & Executive Assistance (1) |
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Required Skills
Microsoft Outlook
Requirements
- A high school diploma is required.
- Five to ten-plus years of relevant experience is required.
- Experience managing email, calendars, and events through Microsoft Outlook is required.
- An active Top Secret/Sensitive Compartmented Information clearance with a Counterintelligence Polygraph is required.
- The reinvestigation date must be within seven years if the candidate is not an active National Reconnaissance Office employee.
- Strong organizational and critical-thinking skills are required.
- Strong interpersonal and communication skills are required.
Responsibilities
- Manage and coordinate activities, appointments, and meetings to ensure seamless execution of the senior executive’s daily agenda.
- Maintain and manage conference-room calendars, organize telephone conferences, and facilitate messaging.
- Arrange and coordinate travel, including itinerary planning, voucher processing, and VIP parking arrangements.
- Conduct administrative reviews of briefings and correspondence for grammar and formatting; draft, proofread, edit, and coordinate correspondence.
- Support the Systems Engineering Directorate Program Record Office with records management in accordance with National Reconnaissance Office Directive 56-1.
- Execute configuration-management plans for identified Systems Engineering Directorate and National Reconnaissance Office products.
- Assist with in-processing and out-processing of contractor and government personnel.
- Prepare check-in sheets, badge requests, National Reconnaissance Office Account Action Process requests, and Systems Engineering Directorate technical requests.
- Interface with the National Reconnaissance Office Corporate Front Office, greet and escort visitors, and prepare background information for meetings.
- Retrieve, sort, and distribute incoming mail, faxes, and other documents; arrange delivery of outgoing mail and packages.
- Assist with ordering supplies and equipment and arranging office-equipment repairs.
- Track and manage Career Service Panel dates and deadlines to ensure compliance with organizational processes.
Desired Qualifications
- A bachelor's degree is preferred.
- Excellent oral and written communication skills are preferred.
- Strong written-correspondence skills are preferred.
- Ability to synthesize complex actions and adhere to tight deadlines is preferred.
- Ability to work independently with minimal supervision is preferred.
- Reliability, strong organization, and a structured working style are preferred.