Administrative Assistant

Salary Range: 60000 to 70000 (Currency: CAD) (Pay period: per-year-salary)

Responsibilities:

• Utilizing financial prudence, plan, recommend and secure complex travel arrangements for the entire company including flight, hotel and rental vehicles
• Manage complex and constantly changing calendars
• Coordinate virtual and in-person meetings, taking and maintaining accurate and comprehensive minutes
• Participate in meetings and learning events, engage in team initiatives and projects, and provide short-term support for colleagues
• Serve as the point of contact for general communications, screening phone calls, emails, mail, and visitors; route and resolve information requests
• Manage various databases and records while maintaining strict confidentiality
• Prepare and submit detailed expense reports; reconcile complex statements
• Use technical tools and software such as Microsoft Office Suite, specifically Word, Excel, and Visio
• Act as a virtual assistant and perform other duties as required
• Participate in executing company events (i.e.. Holiday luncheon, winter gala, Board Meetings, small conferences and/or workshops etc.)
• Participate as an active member of the on-site Occupational Health and Safety Committee

Requirements:

• A diploma or undergraduate degree in Office Administration is an asset
• 2+ years’ experience providing administrative support, preferably in fast paced environment
• Proficiency in MS Office, including word processing (Word), spreadsheets (Excel), presentations (Power Point), collaboration (Teams)
• Experience in securing travel arrangements is preferred
• Strong verbal and written communication skills
• Comfortable with routinely shifting demands
• Superior organizational and time management skills; with an extraordinary ability to validate accuracy of detailed information
• Working knowledge of general office equipment
• Strong critical thinking skills are imperative