Residency & Fellowship Program Coordinator

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.

The Division of Pulmonary, Critical Care, & Sleep Medicine at Beth Israel Deaconess Medical Center contains greater than 40 physicians and nurse practitioners who provide comprehensive care for patients with critical illness, chest, lung/airway conditions, and sleep-related disorders. Our division is a teaching practice for Harvard Medical School.

This role will be located on our main campus in Boston, MA, and once fully trained, can work two days remotely. The anticipated hours will be 8:30am-5pm with flexibility.

Job Description:

The Residency Fellowship Program Coordinator acts as the main point of contact for the residency program. The Program Coordinator supports the residency program in maintaining compliance with all ACGME Program requirements and will work as a team member of the Education Office to gain an understanding of all education programs.

Essential Responsibilities:

• Provides administrative support and coordinates the training program. Works with Program Directors to maintain and prepare materials, interviews, selections, orientations, and evaluations processes. Understands and applies institutional program guidelines to coordinate compliance requirements and update program material.
• Assists with production of manuals and websites, works with IS to utilize hospital web systems and templates. Assists with changes and improvements to current technical tools and liaisons with IS to ensure the systems are accessible to users.
• Develops, communicates, and revises schedules for rotations. Coordinates the evaluation system to collect data and organize timely feedback. Coordinates orientations and schedules meetings, functions and special events throughout the year.
• Coordinates affiliation agreements related to training programs and serves as a liaison between area hospitals. Compiles all program documentation and appropriate statistical data. Facilitates all associated administrative activities.
• Coordinates all aspects of the recruitment process and facilitates application/interview selection process. Processes all required documentation including licenses, visas and credentialing. Maintains record on all trainees in accordance with established requirements. Oversees data collection and ensures the accuracy of program databases.

Required Qualifications:

• High School diploma or GED required. Bachelor's degree preferred.
• 3-5 years related work experience required.
• Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications. May produce complex documents, perform analysis and maintain databases.

Competencies:

• Written Communications: Ability to communicate clearly and effectively in written English with internal and external customers.
• Oral Communications: Ability to comprehend and converse in English to communicate effectively with medical center staff, patients, families and external customers.
• Knowledge: Ability to demonstrate basic knowledge of fundamental concepts, practices and procedures with the ability to use them in routine situations. Specialized knowledge not required.
• Team Work: Ability to work collaboratively in small teams to improve the operations of immediate work group by offering ideas, identifying issues, and respecting team members.
• Customer Service: Ability to provide a high level of customer service to patients, visitors, staff and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving. Ability to remain calm in stressful situations.

Physical Nature of the Job:

• Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally.

As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.

More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.

Equal Opportunity Employer/Veterans/Disabled