ESSENTIAL JOB FUNCTION & RESPONSIBILITIES

• Payroll and Reporting 
• Process various multi-state payrolls, as well as special payrolls (ie. severances and off-cycle payouts) to ensure employees get paid in a timely and accurate manner; 
• Ensure timesheets and time off requests are submitted and approved timely; 
• Manage PTO, salary updates, 401(k) deferral changes; 
• Oversee expat salary changes and admin pay calculations; 
• Must be well-versed in calculating sales and project incentive plans and payouts; 
• Be our payroll report guru and provide ad-hoc reports as needed; 
• Subject matter expert, the go-to person to resolve payroll compliance matters and continuously looks for improvements in processes and designs and implements those initiatives; 
• Apply for State and/or Local Employer Tax ID numbers as needed for wage reporting purposes; 
• Prepare advanced reports using reports in system and Excel, (ie. payroll reconciliation, monthly labor costs, monthly headcount, quarterly commissions, audits documentation); 
• Assist in providing the Corporate Finance department with monthly/quarterly/annual closing reports; 
• Facilitate audits by providing records and documentation to auditors; 
• Reconcile expenses; 
• Ensure the accurate and timely filing of payroll taxes, payments and other statutory information requests (DOL) in multiple jurisdictions; 
• Partner and collaborate with the HR Team on various aspects, including onboarding new hires, terminations, and other changes impacting payroll; 
• Maintain confidentiality of any payroll, private employee information and any proprietary information and ensures payroll information is secure; 
• Assist employees with HR related topics such as payroll inquiries, compensation, and other HR and company programs; 
• Ensure compliance with applicable laws and payroll tax obligations; 
• Train employees and leadership on payroll processes and utilizing technology;
• Work with HCM & Compensation team to prepare the annual payroll budget report; will also be involved with the mid-year payroll budget reconciliation to submit to Corporate Finance for HQ reporting; 




Other Duties as Assigned 
• Perform other duties and special projects, as assigned; 
• Regular attendance, in accordance with company’s attendance policy and supervisory assignment, is an essential job duty requirement for this position 

REQUIRED QUALIFICATIONS

• Bachelor’s degree in Human Resources, or another related field in business administration 
• Minimum of 4--6 years working as Payroll & Benefits Specialist within multi-state payroll experience 
• Robust experience with HRIS systems, ADP strongly preferred 
• Advanced Excel skills required (vlookups, pivot tables, formulas) 
• Advanced analytical and strong modeling skills 
• Ability to manage and prioritize multiple tasks with emphasis on meeting tight deadlines 
• A work ethic based on a strong desire to exceed expectations  
• Be proactive and take initiatives for processes improvement
• Excellent verbal and written communication skills 
• Ability to work independently and as part of a team 
• Exceptional attention to detail, organizational and time management skills