Payroll Specialist

Job Description

At EisnerAmper, we look for individuals who welcome new ideas, encourage innovation, and are eager to make an impact. Whether you’re starting out in your career or taking your next step as a seasoned professional, the EisnerAmper experience is one-of-a-kind. You can design a career you’ll love from top to bottom – we give you the tools you need to succeed and the autonomy to reach your goals.

We are seeking a Payroll Specialist to join the Admin Team in our Mumbai office. We are seeking someone who thrives in a growing environment and providing clients and colleagues with exceptional services.

What it Means to Work for EisnerAmper:

• You will get to be part of one of the largest and fastest growing accounting and advisory firms in the industry.
• You will be flexible to manage your days supporting our commitment to work/life balance.
• You will join a culture that has received multiple top “Places to Work” awards.
• We believe that great work is accomplished when cultures, ideas and experiences come together to create new solutions.
• We understand that embracing our differences is what unites us as a team and strengthens our foundation.
• Showing up authentically is how we, both as professionals and a Firm, find inspiration to do our best work.
• Numerous Employee Resource Groups (ERGs) to support our Diversity, Equity, & Inclusion (DE&I) efforts

We strongly believe in the value of diversity and creating supportive, inclusive environments where our colleagues can succeed. As such, EisnerAmper is proud to be an Equal Opportunity Employer. We do not discriminate on the basis of race, color, ancestry, national origin, religion, or religious creed, mental or physical disability, medical condition, genetic information, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity, gender expression, age, marital status, military or protected veteran status, citizenship, or other protected characteristics under federal, state, or local law.

Role Summary

The Payroll Specialist is responsible for managing end-to-end India payroll operations, ensuring accurate and timely payroll processing, statutory compliance, system integrity, and effective coordination with internal stakeholders and external payroll vendors. This role plays a critical part in maintaining employee trust, audit readiness, and compliance with Indian payroll and labour laws.

Key Responsibilities

Payroll Processing & Operations

• Independently manage end-to-end monthly payroll and Full & Final (FnF) settlements with 100% accuracy and adherence to timelines.
• Create, validate, and maintain employee master data and salary structures in payroll and HR systems.
• Coordinate with HR to collate payroll inputs (new joiners, exits, salary changes, variable pay, reimbursements, leaves, etc.) and share validated data with the payroll vendor.
• Reconcile payroll outputs, statutory deductions, and net pay prior to finalization and bank file generation.
• Support month-end and year-end payroll closure activities, including provisions, accruals, and financial reconciliations with the Finance team.

Statutory Compliance & Reporting

• Ensure accurate and timely processing of statutory compliances including PF, ESIC (where applicable), PT, Income Tax, Gratuity, and other statutory/non-statutory payments.
• Handle PF-related activities such as Form processing, PF transfers, and employee guidance.
• Prepare and submit statutory and management reports, ensuring payroll data aligns with finance records.
• Support statutory, internal, and tax audits by preparing and sharing required payroll reports, explanations, and reconciliations.

Employee Lifecycle & Benefits Administration

• Process FnF settlements, issue recovery letters, experience letters, and related exit documentation to employees.
• Calculate and verify leave encashment, gratuity, and other terminal benefits as applicable.
• Administer variable pay, one-time payments, retention/ACR payouts, including preparation and upload of EIB data in Workday.
• Prepare and upload Pluxee meal benefit files to the vendor portal on a monthly basis.

Income Tax & Reimbursements

• Manage annual investment proof communication and coordination for employees through the ADP portal.
• Support processing of car fuel, driver reimbursement, and LTA claims as per policy and payroll calendar.
• Coordinate Form 16 generation by submitting data for active and terminated employees to the payroll vendor and ensuring Form 16 is published within statutory timelines (on or before 15 June each year).

Systems, Vendor & Stakeholder Coordination

• Act as the primary SPOC for payroll vendors (e.g., ADP) for reports, issue resolution, enhancements, and employee queries.
• Respond to employee payroll queries via email and collaboration tools (Teams), ensuring timely and accurate resolution.
• Work closely with HR, Finance, IT, and external consultants to ensure seamless payroll operations.

Documentation & Process Improvement

• Maintain and update payroll SOPs, checklists, calendars, and control documents.
• Identify recurring issues, system gaps, or manual dependencies and drive process improvements and automation wherever feasible.
• Ensure accurate document and data management to meet audit, legal, and statutory compliance standards.
• Continuously review payroll practices to ensure alignment with new labour codes, tax law changes, and organizational policies.

Competencies & Qualifications

• 5–8 years of hands-on experience in India payroll processing, preferably in a mid-to-large organization.
• Bachelor’s degree in HR, Finance, Business Administration, or a related discipline (or equivalent experience).
• Strong experience with ADP payroll, with working knowledge of Workday or similar HRIS platforms.
• In-depth understanding of Indian payroll laws, statutory compliances, tax regulations, and HR best practices.
• Proven experience in managing high-volume and complex payrolls with strong attention to detail.
• Advanced proficiency in Microsoft Excel and Word (reconciliations, reports, data validation).
• Excellent interpersonal and communication skills, with the ability to interact effectively with employees, auditors, vendors, and senior stakeholders.
• High level of integrity and discretion, with strict adherence to confidentiality requirements.
• Strong analytical, organizational, and time management skills, with the ability to manage multiple priorities.
• Experience working in a global or multi-country payroll environment is an added advantage.
• Demonstrated ability to identify gaps, suggest improvements, and contribute to a robust, compliant payroll framework.

About EisnerAmper:

EisnerAmper is one of the largest accounting, tax, and business advisory firms, with nearly 4,000 employees and more than 400 partners across the world. We combine responsiveness with a long-range perspective; to help clients meet the pressing issues they face today and position them for success tomorrow.

Our clients are enterprises as diverse as sophisticated financial institutions and start-ups, global public firms, and middle-market companies, as well as high net worth individuals, family offices, not-for-profit organizations, and entrepreneurial ventures across a variety of industries. We are also engaged by the attorneys, financial professionals, bankers, and investors who serve these clients.

About EisnerAmper India:

EisnerAmper (India) Consultants Pvt. Ltd. (“EA India”) is a subsidiary of Eisner Advisory Group LLC (“EA Group”), which practices in an alternative practice structure with EisnerAmper LLP.  EA India employees provide advisory services to clients of EA Group and audit services to clients of Eisner Amper LLP and comply with the professional standards applicable to each of EA India, EA Group and EisnerAmper LLP. EA India employees also provide operational services to EA Group and EisnerAmper LLP. The policies and procedures of EA India, including obligations of confidentiality and non-disclosure, apply to all services provided by EA India employees. All applicants are applying to positions for employment with EA India, and not EA Group or EisnerAmper LLP.

EA India opened its first office in Mumbai in 2007. Over the years, our India footprint has expanded to include offices in Bangalore, Hyderabad & Ahmedabad. We are a culturally diverse pool of over 950 professionals supporting our global clientele from a range of startups to Fortune 500 entities