Operations Coordinator

All Job Postings will close at 12:01a.m. CST (1:01a.m. EST) on the specified Closing Date (if designated).

If you close the browser or exit your application prior to submitting, the application progress will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.

Job Posting Title:

Operations Coordinator - Communication Sciences & Disorders

Position Type:

Professional / Unclassified

Department:

LSUAM HSS - Department of Communication Sciences and Disorders (Todd Gibson (00000101))

Work Location:

B0068 William B. Hatcher Hall

Pay Grade:

Professional

Job Description:

The Department of Communication Sciences & Disorders at LSU is seeking an Operations Coordinator. This position will manage the administrative office to ensure efficiency and accuracy in meeting the needs of students, faculty and staff for the department.

Job Responsibilities:

35% Administrative: Manage the administrative office to ensure efficiency and accuracy in meeting the needs of students, faculty, and staff. Serve as an administrative assistant to the Department Chair, the Director of Graduate Studies, and chairs of all standing or ad hoc committees. Maintain databases, generate reports, and ensure integrity of information tracked in academic and clinical progress files. Ensure program compliance with Federal State regulations and accreditation standards of SACS and ASHA. Manage academic course scheduling. Compose contracts, correspondences on administrative decisions, verify applicant credentials, interpret laws, rules, regulations, and policies, and serve as departmental contact for outside entities.

30% Human Resource Management: Process personnel forms as required by HRM and maintain all personnel records for all department and grant personnel. Monitor grants for key personnel and cost sharing obligations. Confer with Director of Graduate Studies on assistantship appointments and assist graduate students in completing necessary paperwork and routing through proper channels for program progressgion. Manage leave tracking for professional and classified staff. Recruit and hire student workers in accordance with needs of staff and availability of funding. Manage travel reservations for guests, interviewees, and faculty as needed. Coordinate scheduling for applicants. Process promotion and tenure materials for tenure track faculty.

20% Supervisory: Articulate and convey department policies and procedures to student workers in order to promote a professional image of the department and university. Assist faculty, staff, graduate students, and student workers with various office tasks. Supervise student workers and coordinate assignments. Supervise Administrative Coordinator 4 and Business Coordinator.

10% Fiscal Management: Approval purchasing requests in accordance with departmental needs and availability of funding for all department and grant accounts. Oversee processing of LaCarte entries for faculty and staff. Coordinate with chair for approval authority on all departmental purchase requisitions. Verify student worker timesheets.

5% Other: Provide a variety of information and answer questions regarding specific functions and operations of the department and university. Plan department social functions and perform other tasks as needed.

Additional Requirements:

This position has access to/directly handles cash. Financial history/credit check required per FASOP HR-04.

Minimum Qualifications:

Education level: Bechelor's Degree

Degree substitute: LSU values skills, experience, and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply— a degree is not required as long as the candidate meets the required years of experience specified in the job description.

Preferred Qualifications:

Specific Experience: Prior work experience at LSU. Experience with LSU Campus Policies and Procedures.

Additional Job Description:

Special Instructions:

Please attach CV/resume, cover letter, and the names of three professional references. A copy of your transcripts may be attached to your application (if available). However, official transcripts are required prior to hire.

Please attach all documents under the “Resume/CV” section of your application. Attachments are limited to five.

For questions or concerns regarding the status of your application or salary ranges, please contact Todd Gibson, department chair, at [email protected].

Posting Date:

September 17, 2025

Closing Date (Open Until Filled if No Date Specified):

January 15, 2026

Additional Position Information:

Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.

Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!

Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University’s partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.

Essential Position (Y/N):

LSU is an Equal Opportunity Employer.

HCM Contact Information: