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Workplace Coordinator
Confirmed live in the last 24 hours
Locations
Greenwich, CT, USA
Experience Level
Entry
Junior
Mid
Senior
Expert
Desired Skills
Customer Service
Management
PowerPoint/Keynote/Slides
Excel/Numbers/Sheets
Requirements
  • Previous administrative support experience required
  • Previous facilities, real estate or project coordination experience preferred
  • Strong written and verbal communication skills are essential
  • Must have excellent organizational skills and strong attention to detail
  • High level of proficiency with Microsoft Outlook Calendar; experience using Microsoft Excel, Word and PowerPoint
  • A customer service-oriented approach
  • Must possess strong initiative to push tasks/projects to completion and the ability to work well independently
  • Maturity and ability to handle confidential information with discretion
  • Proven ability to multitask, prioritize and take direction from multiple sources
  • Dedicated team member that works well in a group project setting
  • Bachelor's degree preferred
Responsibilities
  • Professionally answer, screen, and route all incoming calls
  • Greet guests in a professional, friendly, hospitable manner
  • Open/close office daily and maintain its appearance throughout the day
  • Serve as first point of contact for facilities related issues, submit and follow up on service calls to the building management office and outside vendors
  • Sort all incoming mail accordingly
  • Responsible for daily food service, including retrieving lunch orders for all in office team members
  • Manage all office onboarding/offboarding procedures including: New hire desk set up/decommissions; maintaining company photo directory, coordinating employee building access and badging/key assignments
  • Perform daily Workplace tasks including: ordering & stocking the supply room, the kitchen and first aid supplies; implementing the office food program; emergency management coordination, etc
  • Coordinate messenger services, incoming & outgoing mail deliveries, and employee package release forms
  • Assist with office activities, events, and other business needs as assigned
  • Manage internal Greenwich office communications and create posters/signage as needed
  • Maintain conference rooms; book meetings; assist with set up of A/V equipment and video conferences as needed
  • Manage newspaper/periodical subscriptions
  • Update office page on company intranet
  • Assist on booking travel arrangements and processing expense reports as needed
  • Participate in Workplace-related special projects, such as construction projects and seating reorgs
  • Create and maintain files and record keeping systems
  • Sort, label, file, scan and retrieve documents and other materials
  • Provide backup administrative support when needed
DRW

1,001-5,000 employees

Proprietary trading firm
Company mission
DRW's mission is to build revolutionary finance. The company is doing this by building a system that applies modeling, technology and quantitative research to identify opportunities in the global financial markets.
Benefits
  • Daily catered breakfast & lunch
  • Massages
  • Social events
  • Gym subsidy
  • Flexible work arrangements
  • Monthly tastings
  • Game room
  • On-site yoga classes and meditation
  • Employee led affinity groups
  • Mentor/mentee outings
  • Trivia nights
  • Educational opportunities
  • DRW-sponsored sports teams
  • Poker tournament
  • Private mother's suite
Company Values
  • Integrity - In order to collaborate thoughtfully and build strong relationships, we value transparency and hold ourselves and our people accountable.
  • Critical thought - We like solving problems and discussing technical and research topics. We question what we think we know.
  • Learning - Continual growth and exploration, both formally and in our day-to-day interactions, helps build our skills individually and as a team.
  • Challenge consensus - We achieve the highest standard of success by challenging our decision making every day. Our formula? Strong opinions, loosely held.
  • Preparation - Always be prepared for the expected and the unexpected. We adapt as the markets evolve, and in-depth research helps us do that.
  • Respect - Our work environment is diverse, and that diversity makes us stronger. We collaborate thoughtfully, and hold each other in high regard.
  • Sense of urgency - In a fast-paced industry, we adapt and are always ready to act. Priorities shift, objectives evolve and we move quickly to adjust.