Work Management Specialist

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Note: this position may be filled as a Work Management Specialist I or one level up as a Work Management Specialist II dependent upon the selected candidate's experience.

Work Management Specialist I

This is the learner level of the Work Management Specialist classification hierarchy.  This position is responsible for providing work management support for Distribution, Customer Experience & Services, while working within the parameters of established processes and standards.  This position may also be utilized to provide basic administrative support to multiple managers and serves in a non-exempt capacity. This position is accountable for providing accurate and timely work results which support safety, reliability, storm restoration, and cost management while providing quality customer service.    

 Work Management Specialist II

This is the intermediate level of the Work Management Specialist classification hierarchy. Employees at this level solve more complex problems and This position is responsible for providing technical, analytical and work management support for Distribution, Customer Experience & Services. The incumbent, working within the parameters of established processes and standards, uses independent judgment and initiative to complete assigned tasks. This position is accountable for providing accurate and timely work results which support safety, reliability, storm restoration, and cost management while providing exceptional customer service. This position may also be utilized to provide administrative support to multiple managers and serves in a non-exempt capacity.

Responsibilities

Maintains excellent customer service to operations, management, and customers

• Efficiently uses available tools or systems to effectively communicate reliability details to external customers

• Achieves acceptable level of availability during normal work schedule and emergency storm restoration after hours and weekends

• Takes ownership of customer issues and problems until resolved

• Facilitates communication between internal and external customers

• Reports job status details to appropriate personnel as needed

• Monitors various reports to ensure process adherence to achieve customer-related goals.

• Provides feedback to supervision for coaching opportunities.

• Maintains knowledge of Engineering and Construction standards, compatible units, construction prints, etc. used in Delivery Operations

• Executes customer contracts for Distribution facilities.

• Audits work performed to ensure customer is billed accurately and timely.

• Uses software applications (e.g. Word, PowerPoint, Excel) to prepare correspondence, reports, presentations, agendas, minutes, manage calendars or meetings/meeting coordination etc.

Cost Management

• Verifies and applies correct general ledger accounting in all work-related applications and functions.

• Adheres to monthly accrual timelines and system entry cutoff dates. Ensures that all invoices on hand are recorded and sent to the appropriate department that processes the accrual.

• Reconciles work order materials, labor, and equipment to represent actual field construction.

• Resolves all errors and prepares construction work orders for close-out in work management system, properly reporting units of property to Asset Accounting

• Audits, reconciles, and processes contractor invoices ensuring documentation agrees with pay items, contracts are correct, and time and equipment charges agree with contractor timesheets.

• Ensures timesheets are accurately completed and recorded in time management system in accordance with payroll guidelines.

• Creates appropriate work order to complete follow-up work utilizing the most cost-effective resource and skillset.

• Obtains approvals, calculates costs and generates invoices for, property damage claims, and miscellaneous costs.

Reliability

• Prepares for and provides emergency restoration support including allocating event assignments to damage assessors and clearing events in outage management tools.

• Updates storm resource tracking and outage management tools during storm restoration.

• Supports the execution of specific Delivery Operations reliability programs or processes using appropriate work management applications.

EE Engagement/Safety

• Supports Human Performance safety culture through active participation in safety meetings.

• Follows ergonomics and office safety guidelines.

• Supports corporate initiatives.

• Demonstrates a commitment to continuous learning and development.

Required/Basic Qualifications - Work Management Specialist I

• High School/GED degree

Required/Basic Qualifications - Work Management Specialist II

• High School/GED degree

• 1 plus years related work experience

Additional Preferred Qualifications

• Demonstrates excellent customer skills

• Exhibits flexibility and dependability during normal work schedule and emergency storm restoration

• Collaborates effectively in a team environment

• Demonstrates knowledge of Microsoft Office software

• Possesses effective written and verbal communication and interpersonal skills

• One to three years of providing customer service support

• Effectively manages stressful situations

Mobility Classification - Hybrid - three days per week in office.

Travel Requirements

5-15%

Relocation Assistance Provided (as applicable)

No

Represented/Union Position

No

Visa Sponsored Position

No

Posting Expiration Date

Friday, March 21, 2025

All job postings expire at 12:01 AM on the posting expiration date.

Please note that in order to be considered for this position, you must possess all of the basic/required qualifications.

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