Athletic Operations Program Manager 1

Department:

Track & Field/Cross Country

Location:

Belknap Campus

Time Type:

Full time

Worker Type:

Regular

Job Req ID:

R109143

Minimum Requirements:

Bachelor’s Degree in Sports Administration or related field and four (4) years of related work experience with collegiate athletic program or equivalent combination of education and work experience. Valid driver's license must be insurable by University insurance carrier. Knowledge of NCAA rules and regulation. Ability to travel and work nights, weekends and holidays required. Grade 6 (Salaried)

Position Description:

The Athletic Operations Program Manager I for Track & Field directs the day-to-day operations of the University of Louisville Men’s & Women’s Track & Field/Cross Country program. This includes team travel, home meet management, purchasing, incidental and occasional meals, special events, marketing, social media, community service, internal communications, external communications, relationships with alumni and parents, and assistance with matters pertaining to compliance and recruitment. This position requires consistent and open communication with coaches and staff and a thorough understanding of the NCAA, ACC, and University guidelines and regulations. This position reports to the Head Coach and Sport Administrator for Track & Field/Cross Country.

JOB RESPONSIBILITIES

• Meet/Event Responsibilities: Execute and disseminate all meet/event contracts; coordinate travel, payment, and communication with all meet/event hosts/sites; serve as point of contact for visiting teams. Coordinate meet/event day operations with marketing, facilities, sports information, and meet/event management staff when applicable.

• Coordinate all team travel and coaches' travel. Execute all vendor contracts related to team travel; hotels, team meals, transportation, etc.

• Assist with coordination of recruiting visits (e.g., meals, hotel, activities, tours)

• Provide day-to-day administrative support to the Track & Field/Cross Country program (e.g., pro card transactions, submit travel vouchers, purchasing, etc.).

• Serve as primary point-of-contact to the Athletic Business Office. Responsible for all pro-card reconciliations, travel reimbursements, purchase orders, monthly budget reconciliations, accounts receivable, disbursements, etc.

• Reconcile, project, and monitor team budget.

• Assist with coordination of team operations; meetings, schedules, and practice times.

• Travel with team at discretion of the Head Coach.

• Serve as liaison to Athletics Compliance; promote an atmosphere of compliance within the program through strict adherence to NCAA, ACC and university rules and regulations through monitoring of program activities, active involvement and commitment to continuous rules education, timely submission of compliance-related documents, and immediate reporting of any knowledge of potential rules violation involving self or others.

• Assist in sports information, marketing, and social media operations of the program.

• Coordinate all special events for the team (Team Banquet, Alumni Gatherings, etc.)

• Manage sport-specific donor club and serve as point of contact for club.

• Manage alumni database and communicate regularly with alumni to increase engagement.

• Utilize TEAMWORKS software for team communication.

• Assist in coordination of coaching staff to meet required compliance paperwork deadlines.

• Coordinate all required paperwork for incoming student-athletes and assist in admissions process (National Letter of Intent, NCAA eligibility certification & clearinghouse, campus housing liaison, university admissions process).

• Manage gear ordering, distribution, and tracking through equipment manager.

• Other duties as assigned by the Head Coach and Sport Administrator for Track & Field/Cross Country.

PREFERRED QUALIFICATION

• Experience with Indoor and/or Outdoor Track & Field Meet Management.

• Experience coordinating official & unofficial visits.

• Experience coordinating competition officials & volunteers.

• Sport-specific knowledge.

• Experience working in collegiate athletics.

• Effective administrative/organizational skills and ability to prioritize time-sensitive tasks and projects according to deadlines.

• Effective verbal, written, and interpersonal communication skills with ability to interact effectively and tactfully with all members of the University community.

• Working knowledge of Microsoft Office.

• Previous experience working with diverse populations and proven ability to work in a University setting.

Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or pregnancy. In accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran Readjustment Act of 1974, the University prohibits job discrimination of individuals with disabilities, Vietnam era veterans, qualified special disabled veterans, recently separated veterans, and other protected veterans. The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment. It is the policy of the University that no employee or applicant for employment be subject to unlawful discrimination in terms of recruitment, hiring, promotion, contract, contract renewal, tenure, compensation, benefits, and/or working conditions. No employee or applicant for employment is required to endorse or condemn a specific ideology, political viewpoint, or social viewpoint to be eligible for hiring, contract renewal, tenure, or promotion.

Consistent with applicable law, demographic information is collected for aggregate reporting requirements. Demographic information provided through this application is not available to hiring managers/committees and is not considered in hiring or employment decisions.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 2315 South First Street Walk, Room 02C - Louisville, Kentucky 40292.

If you require assistance or accommodation with our online application process, please contact us by email at [email protected] or by phone 502-852-6258.