Office Coordinator

The Office Coordinator plays a critical role in ensuring the smooth daily functioning of the Network Office. Reporting to the Manager of Development, Communications, External Affairs & Special Projects, the Office Coordinator provides administrative, logistical, and operational support to the Talent, Operations, and Schools teams in the Network Office. This role serves as a key point of contact for visitors, staff, and external partners while helping coordinate meetings, events, and systems in the network office.

Hours: 8:00am – 4:00pm, Monday – Friday

Responsibilities

Network Office Operations 

• Serve as the primary receptionist for the Network Office, including answering phones, greeting visitors, and managing incoming mail and deliveries

• Help maintain a welcoming, organized, and professional office environment

• Coordinate office supply ordering and  inventory management. 

• Serve as the primary point of contact for vendors, coordinating troubleshooting and resolution of service, equipment, and system issues for the Network Office.

• Support invoice processing, purchase orders, expense tracking and purchase reconciliation  for Network Office.   

• Process and submit reimbursements for Chiefs 

• Support facilities-related requests and coordination 

• Assist with scheduling shared conference rooms and office spaces

• Maintain filing systems and organizational records while ensuring confidentiality

• Translate all written materials that come from the desk of the office of the CEO. 

Administrative Support

• Provide administrative and logistical support to the Talent, Operations, and Schools teams

• Coordinate calendars, meetings, travel arrangements, and cross-functional logistics as needed

• Support with coordinating conference room space and navigating competing needs.  

• Assist with data entry, document preparation, and maintaining internal databases and systems

Event Coordination & Special Projects

• Coordinate logistics for network-wide meetings, celebrations, and events

• Support food orders, room setup, supplies, and technology needs for meetings and trainings

• Assist with special projects and other duties as assigned

Knowledge, Skills, and Abilities

Excellent verbal and written communication skills 

Meticulous attention to detail

Ability to manage several projects and demands simultaneously

Strong technological proficiency in Microsoft Office; comfortable using a Mac and learning new technologies

Qualifications and Experience

High School Diploma required; some college preferred

Experience working in a school setting preferred

Demonstrated ability to work well in fast-paced environment, with changing responsibilities