Job Description

Civil Service Title- Administrative Staff Analyst

This is a list call with a posting component.
* IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE ADMINISTRATIVE STAFF ANALYST TITLE ,OR REACHABLE ON THE
CIVIL SERVICE LIST, OR ELIGIBLE UNDER THE 55A PROGRAM.* Please indicate on your resume.

Perform special and related projects whenever and as requested by the Director, or Executive Director.
Under direction, with latitude for independent action or decision, performs difficult and responsible administrative work for the Bridge Repair Unit.
Assists the Director in the preparation of various reports including the Budget and Fiscal reports and the unit’s inventory.
Oversees the day-to-day activities of office staff performing review of source documents, data collection, data entry and retrieval, and preparing routine reports. Ensure that these reports are accurate and submitted in a timely fashion, and source documents are appropriate filed.
Administers contract employee assigned to perform cleaning services for two Bridge Repair facilities
Prepares Unit reports, letters, memos, and other correspondence.
Supervises the preparation of purchase requisitions for equipment, safety, and office supplies for the Bridge Repair Unit.
Responsible for tracking all personnel changes within the Unit including vacancies and ensuring the unit is appropriately staffed. Responsible for the preparation of justifications for various personnel actions. Assist with the interviewing of prospective employees via the review of submitted resumes, contacting desired candidates to schedule interview, ensure completion and collection of associated forms, and copy required licenses and certification.
Assists with the tracking and preparing justification of various budget reports.

Qualifications

1. A master’s degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or
2. A baccalaureate degree from an accredited college and four years of professional experience in the areas described in "1" above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in "1" above.