Executive Operations Support Analyst

Overview

Nakupuna Federal is seeking an Executive Operations Support Analyst to provide direct support to the Government Leadership, including the Program Manager and Deputy Program Manager within PEO C4I’s Ship Integration Program Office (PMW 760). This role enables effective Front Office operations by coordinating leadership schedules, preparing materials, and aligning daily activities with program priorities. The analyst supports leadership decision-making and engagement by ensuring information flow, meeting execution, and administrative processes are timely, accurate, and aligned with the delivery of integrated C4I capabilities to the Fleet.

Responsibilities

The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned.

• Manage and coordinate leadership calendars to align with priorities and commitments.
• Anticipate scheduling conflicts and recommend adjustments to maintain efficiency.
• Coordinate high-visibility meetings, engagements, and leadership events.
• Prepare and organize meeting materials, read-aheads, and supporting documentation.
• Track meeting outcomes and coordinate with Action Officer to ensure alignment with tasking and follow-up actions.
• Support routing and prioritization of correspondence and information to leadership.
• Maintain awareness of leadership priorities, engagements, and emerging issues.
• Coordinate with internal and external stakeholders to ensure effective engagement preparation.
• Support travel planning and coordination in accordance with Government processes.
• Maintain organized records of schedules, correspondence, and supporting materials
• Identify inefficiencies in executive support processes and recommend improvements.

Qualifications

Skills/Qualifications

• Strong executive-level coordination and organizational skills
• Ability to manage complex schedules and competing priorities
• High attention to detail and accuracy
• Strong written and verbal communication skills
• Ability to anticipate leadership needs and adjust accordingly
• Professional judgement, discretion, and ability to handle sensitive information
• Ability to coordinate across multiple stakeholders in a fast-paced environment
• Proficiency with Microsoft Office tools and collaboration platforms

Education/Experience:

• Bachelor's degree in business administration, public administration, management, or related field.
• Minimum 5 to 10 years supporting senior Government, military, or corporate leadership.
• Experience supporting high-tempo executive environments with competing priorities.
• Experience supporting DoD or NAVWAR organizations preferred.
• Prior military experience is highly valued, particularly in roles supporting senior leadership or command staff, such as:
  • Flag Aide or Executive Assistant to senior officers
  • Command Administrative Officer or Leading Yeoman
  • Operations Specialist, Intelligence Specialist, or other roles involving coordination, briefing preparation, and operational support.
  • Staff roles within Carrier Strike Group, DESRON, TYCOM, or Program Office environments.
• Experience coordinating scehdules, meetings, and communciations in operational or command environments is strongly preferred.
• Familiarity with Navy C4I systems, surface ship operations, and Fleet-level readiness is desired and may strengthen candidate competitiveness.

Certification:

• No specific certification required.
• Relevant certifications or training that may strengthen candidacy include:
  • Project Management Professional (PMP) or CAPM
  • Certified Administrative Professional (CAP)
  • Lean Six Sigma (Green Belt or higher)
  • DoD or Navy administrative, personnel, or staff training programs.
  • Military leadership school or command-level training (e.g., Senior Enlisted Academy, Officer Department Head School, or equivalent).

Clearance Requirements: Active Secret clearance required or ability to obtain and maintain a Secret clearance.

Work Location: 

• San Diego, CA
  • Client site: Old Town Complex (OTC), 4301 Pacific Highway / PMW 760 facilities
  • Contractor site: TBD
• On-site support required with potential for limited telework as approved.

Physical Requirements: The ideal candidate must at minimum be able to meet the following physical requirements of the job with or without a reasonable accommodation:

• Ability to perform repetitive motions with the hands, wrists, and fingers.
• Ability to engage in and follow audible communciations in emergency situations.
• Ability to sit for prolonged periods at a desk and working on a computer.

The Nakupuna Companies use a market-based compensation strategy to ensure that our employees are compensated within applicable market ranges commensurate with multiple factors, including but not limited to the individual’s particular combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability, organizational requirements, and position location. The projected compensation range for this position is $85,000.00 to $157,000.00 (annualized USD). The salary range displayed represents the typical salary range for this position and is just one component of Nakupuna Companies total compensation package for employees.