Administrative Assistant

We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.
 

How we LEAD:

Universal Music Publishing Group is looking for a dynamic Administrative Assistant to support the President, Global Administration.  The ideal candidate will be an organized, detail-oriented person, who can easily handle the assistant duties listed below, as well as someone who can take on more responsibilities as they get established in the role.  This will be a great opportunity for someone who can handle the day-to-day workload and will also be motivated to identify ways to contribute to the department.

How you'll CREATE:

• Meeting Coordination: Organize meetings and ensure that materials are ready in advance. Take meeting minutes when required and follow up on action items.

• Arrange Zoom, in-person meetings and conference calls
• Calendar Management: Scheduling, coordinating, and updating calendar
• Travel Arrangements: Book travel, accommodations, and transportation, including handling itineraries and travel-related documents.
• Maintain a strong working knowledge of employees, other departments, labels, artists, and important external contacts
• Maintain an organized environment for the Executive’s office
• Work closely with other administrative assistants
• Project Support: Assist with special projects, research, and event planning.
• Regular meeting prep, coordination, and notes
• Promptly address any IT issues
• Interact Finance and help process invoices
• Create and send grammatically/punctually correct internal/external company communication
• Submit monthly expenses, reconciliation, and processing such as travel & entertainment expenses
• Order office supplies, make restaurant reservations
• Additional duties as assigned

Bring Your VIBE:

• Minimum 1 year of experience as an Administrative Assistant, receptionist and/or previous intern experience
• Minimum 1 year of experience booking travel, calendar management
• Ability to interact comfortably and effectively with employees of the company at all levels including Senior Management
• Ability to interact comfortably and effectively with external partners and clients
• High attention to detail, excellent follow-through, problem-solving and organizational skills
• Self-starter, proactive, and resourceful
• Flexible – able to adjust to changing priorities, and able to multi-task
• Prompt, punctual and on top of all tasks
• Excellent time management skills
• Excellent written and verbal communication
• Strong proficiency and working knowledge of Microsoft Office Products
• Creative and Technical skills a plus (Adobe Creative Suite, Keynote, SharePoint, Box)
• Ability to sit and stand for long periods of time
• Bachelor’s Degree preferred
• Interest in Film and TV and basic knowledge of key players in music documentary world (e.g., networks, streamers, directors, etc.)
• Interest in Music and basic knowledge of major labels / artists / award shows / festivals / etc.

Perks Playlist:

• Be part of an entrepreneurial, global organization that values authenticity, drive, creativity, relationships, and a competitive spirit

• Comprehensive medical, dental, vision, and FSA options, as well as:

  • 100% coverage for out-patient mental health services

  • Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)

  • A lifetime fertility support allowance of $30,000 to plan participants

  • Student Loan Repayment Assistance and Tuition Reimbursement

  • 100% immediately vested 401(k) match on the first 5% of your contribution on eligible compensation

• Variety of ways to prioritize much-needed time away from work including:

  • Flexible Paid Time Off (PTO) for exempt employees

  • 3-weeks PTO for non-exempt employees

  • 2-weeks paid Winter Break

  • 10 Company Holidays (including Juneteenth and Wellbeing Day)

  • Summer Fridays (between Memorial Day and Labor Day)

  • Generous paid parental leave for every type of parent

Check out our full overview of benefits on the Perks Playlist page of the career site.

Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.

Universal Music Group is an Equal Opportunity Employer

We are an E-Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah.

For more information, please click on the following links.

E-Verify Participation Poster: English / Spanish

E-Verify Right to Work Poster: English | Spanish

Job Category:

Administrative

Salary Range:

$38,300 - $61,600

The actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job.  All candidates are encouraged to apply.