Materials Specialist

About The Company

Built on a foundation of integrity, respect, and commitment, JPI stands out as one of the most active real estate developers and builders in the nation.  For more than 35 years, JPI has designed and developed communities with best-in-class homes and amenities. JPI is committed to data-driven management and continuous improvement. Its team of experts utilizes data – including unparalleled market research, proven business processes, and proprietary models – to ensure that every decision is strategic, focused, and produces exceptional multifamily communities with the best risk-adjusted returns. More than just great communities, JPI is focused on leaving a lasting impact on the communities where we build and is continually committed to “Building What Matters.”  JPI operates as a subsidiary of Sumitomo Forestry, which is recognized as one of the largest home builders in the United States.

About the Job

The Materials Specialist will be responsible for monitoring daily project Material Delivery and Labor Materials to ensure the project adheres to its established schedule and plan. The position will report to the Materials Lead.

Essential Functions & Responsibilities

Responsible to Lead, track and coordinate project material and equipment procurement process

• Utilize Leadtime to coordinate material order, tracking, storage, and delivery.

• Ensure material deliveries adhere to OPC schedule requirements.

​Responsible for communicating Labor requirements to subcontractors

• Responsible to pull report from OPC on daily/weekly labor needs and coordinate work labor requirements to subcontractors at predetermined and effective intervals, to ensure arrival and work start prior to 8am. Track communications. 

• Ensure the field team daily labor by 9am daily per the check in log and follow up with any nonperforming subcontractors to ensure completion of daily activities. 

• Works with OSC Commercial Lead to receive subcontractor compliance insurance reports. Ensure subcontractors are enrolled in insurance before commencing work on-site. 

Intimately involved with day-to-day operations of field ops team 

• Communicate any actual wet weather delays or available work areas to subcontractors to minimize full site shut down days. 

Accountable to Lead, track and coordinate general and punch labor with project budget. 

• Responsible to schedule temp labor usage from ticketing system with temp labor supplier and coordinate info for BC to Commercial Lead

Expectations

• Act as a representative and advocate of JPI’s culture and guiding principles  

• 5 day (Monday-Friday) Physical Co-location  

• Daily Collaboration  

• Thorough knowledge of daily on-site activities

Lead, track and coordinate project material and equipment procurement process  

• The Materials Lead creates and manages a material procurement log via Leadtime to monitor material deliveries and storage, aligned with subcontractor lead times and the construction schedule as outlined in the Takt phasing plan. Subcontractors must submit details on material and lead times to be included in the procurement log.  

Responsible for communicating Labor requirements to subcontractors. 

• Subcontractors must report to their designated pods daily according to the OPC Takt schedule provided by the Taktical Control Lead. They are required to submit daily subcontractor labor reports detailing the number of laborers on-site, their work areas, materials delivered, and tasks completed. The Materials Lead must receive these reports by 8:30 a.m. Any subcontractors not meeting performance standards according to the construction schedule must be reported to the Resource Lead by 9 a.m. who will work to resolve the issue until 9:30 when, if not resolved, they will turn it over to the commercial lead for contract enforcement. The Project Leads are to document daily subcontractor labor reports into the Procore Daily Log. By 3 p.m., the Materials Lead is responsible for confirming that subcontractors are aligned with the daily completion plan. 

Intimately involved with day-to-day operations of field ops team 

• Subcontractors must submit daily labor reports that detail the number of laborers on-site, their work areas, materials delivered, and tasks completed. The Production Leads will record this information in the Procore Daily Log, along with daily weather conditions, visitors, inspections, deliveries, delays, and any other relevant notes or occurrences. The Materials Lead is accountable for ensuring the accuracy and completeness of the data in the daily logs. Additionally, the Materials Lead manages the assessment of wet weather delay days to minimize site shutdowns and coordinates with the field team to implement alternative construction plans to avoid losing time on the project schedule. 

Lead, track and coordinate general and punch labor with project budget. 

• The Site Construction Manager will determine the on-site temp labor needs. The Site Construction Manager will provide details on the number of workers required via the ticketing system. The Materials lead will notify the subk of the temp labor requirement and pending back charge per the contract documents. The Materials Lead will then compile this information into the request form and request the temp labor from approved subcontractor. The Commercial Lead will be notified and handle back charge to the appropriate subk as per the contract requirements and notification periors (4hr notification for safety, 24 hours for general cleanup-review contract documents). The Construction Manager will use the temp labor tracking tool and open labor POs to monitor work and ensure it stays within budget. The Materials Lead and Construction Manager will work together to manage labor on-site daily and ensure that the work is completed as required. 

Policies, Forms, Templates and Reports 

• Daily Subcontractor Labor Report Form - Procore Daily Log SOP Checklist Progress Report 

• Insurance Compliance Reports - Insurance Rep Closeout Template  

• Material Procurement Log  

• Temp Labor Request Form - Temp Labor Ticketing system 

Education, Work Experience, & Physical Requirements

• Bachelor's degree in related field.

• 3-5 years' experience in a business or professional setting (inclusive of non-profit or government roles).

• Proven experience in an executive support role or similar position.

• Excellent organizational and leadership skills.

• Strong interpersonal and communication abilities.

• Proficiency in using business software and tools, including MS Office and project management applications.

• Ability to handle confidential information with discretion.

Why work for us?
 

We have a 35-year track record of developing multifamily communities with responsibility, accountability, and integrity.  Our stated purpose is to:

• Transform Building

• Enhance Communitas

• Improve Lives

JPI has an ambitious and exciting vision for how we will achieve this, which makes for a positive and dynamic work environment, with many opportunities for personal development and growth.  As well as our highly competitive offering of compensation and benefits, we are committed to:

• Transformative careers in a transformative company

• Comprehensive training and development

• Promotion from within at all levels of the organization

• Borderless Careers, based on performance, potential, and personal ambition

Industry Recognition

• NMHC - #1 Fastest Growing Developer; #2 Fastest Growing Building; #8 Largest National Developer; # 11 Largest National Builder

• Real Page – Most active multifamily developer in DFW for the past 8 years

• Dallas Business Journal Best Places to Work – 2023

• Dallas Business Journal – Largest DFW Real Estate Developers - #11

JPI offers associates a comprehensive benefits package with competitive salaries and more, including:

• Competitive Bonus Program

• 4 Weeks PTO for All New Associates (Pro-Rated by Hire Date)

• 11 Holidays and 8 Early Release Days

• Medical, Dental, Vision, and Life Insurance

• 401(k) with Company Match (Up to 5% Match)

• Health Savings Account

• Flexible Spending Accounts (Dependent & Medical Reimbursement)

• Paid Parental Leave

• Paid Volunteer Time

• Tuition Assistance

• Phone Reimbursement

• Associate Referral Bonuses