Executive Assistant / Clerk of the Board

We have an opportunity to join the Alliance as the Executive Assistant / Clerk of the Board, within our Executive Department.

We are seeking a highly skilled Administrative Professional to provide critical support to our Chief Executive Officer and Government Relations Director and serve as Clerk of the Board to our Alliance Board of Commissioners. This is a unique opportunity for someone who enjoys working in a collaborative, mission-driven environment and is passionate about creating meaningful impact in the communities we serve.

WHAT YOU'LL BE RESPONSIBLE FOR

Reporting to the Chief Executive Officer, this position: 

• Performs executive level administrative functions in support of the Chief Executive Officer (CEO) and the Government Relations Director (GRD)
• Serves as the Clerk of the Board to the Alliance Board of Commissioners 
• Provides staff support to internal and external meetings

IDEAL CANDIDATE

• Experienced administrative professional skilled in supporting executive leaders, Boards, and/or governing bodies
• Strong verbal and written communication skills with a professional presence
• Expertise in complex calendar management and meeting coordination, including agenda preparation, meeting minutes, presentation materials and follow-up
• Ability to create structure, stay a step ahead, and keep timelines on track
• Skill in building effective working relationships and interacting diplomatically at all levels
•  Demonstrates initiative to anticipate needs and proactively solve problems
• Commitment to excellent customer service and a collaborative, team-oriented mindset
•  LOCATION REQUIREMENT: We are looking for candidates who live within the Alliance service areas (Monterey, Merced or Santa Cruz counties) and are available to be on-site approximately 1-2 times per month for document preparation, meeting support and in-person collaboration

WHAT YOU'LL NEED TO BE SUCCESSFUL

To read the full position description and list of requirements, click here. 

• Knowledge of:
• Office administration, current office procedures, and standard business practices
• Windows based PC systems and Microsoft Word, Outlook, PowerPoint, and Excel, including proficiency with pivot tables, and Adobe Acrobat Professional 
• Research, analysis and reporting methods
• Principles and practices of records management
• Proper grammar, spelling, punctuation and business correspondence format
• The provisions of the Brown Act 
• Ability to:
  • Quickly gain a general understanding of all Alliance operations
  • Deliver high quality administrative support services and produce organized, accurate and detail-oriented work under the pressure of deadlines
  • Respond to changing priorities and effectively prioritize multiple tasks
  • Anticipate needs and identify and administer competing operational priorities in a changing environment with creativity and resourcefulness
  • Maintain flexibility, adjust to changing conditions, and develop additional skills as required
  • Create correspondence, forms and letters, compile reports, and gather information
• Education and Experience:
  • Associate’s degree in business, business administration
  • A minimum of seven years of administrative experience, including a minimum of three years of experience performing executive level administrative support in a non-profit or government setting, which included professional committee management and executive communications (a Bachelor’s degree may substitute for two years of the general administrative experience); or an equivalent combination of education and experience may be qualifying

OTHER INFORMATION

• We are in a hybrid work environment and we anticipate that the interview process will take place remotely via Microsoft Teams.
• While some staff may work full telecommuting schedules, attendance at quarterly company-wide events or department meetings will be expected.
• In-office or in-community presence may be required for some positions and is dependent on business need. Details about this can be reviewed during the interview process.

The full compensation range for this position is listed by location below. 

The actual compensation for this role will be determined by our compensation philosophy, analysis of the selected candidate's qualifications (direct or transferrable experience related to the position, education or training), as well as other factors (internal equity, market factors, and geographic location).

Typical areas in Zone 1: Bay Area, Sacramento, Los Angeles area, San Diego area

Typical areas in Zone 2: Fresno area, Bakersfield, Central Valley (with the exception of Sacramento), Eastern California, Eureka area