Administrative Assistant

Optimal Care's Administrative Assistants are responsible performs data entry and analytical responsibilities. Provides clerical support, manages executive calendars, creates appointments and prioritizes sensitive matters. The Administrative Assistant assists with multiple projects, is proficient in multi-tasking multiple tasks at once and always maintains the highest level of confidentiality and professionalism.

In this role you will be responsible for:

• Managing and maintain executive schedules, including making appointments and meetings from both internal and external individuals as well as prioritizing the most sensitive matters

• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf

• Skilled Data analysis and proficiency in Microsoft Applications including but not limited to Excel, Outlook, Word and Access. Perform filtering and sorting of data, V-lookup, Pivot Table and other functions, as requested

• Prepare requested reports and presentations, collects and analyzes necessary information

• Record meeting discussions and provide minutes as requested

• Maintain inventory of executive office supplies. Anticipate office needs and fully stocks as necessary

• Create and maintain both paper and electronic copies of all state required entity related documentation, certification, and licensing

• Coordinating and scheduling travel arrangements and conferences, as well as making appointments and preparing itineraries

• Organizes and prepares employee and/or external gifts, including but not limited to catering, floral arrangements, cards and various appreciation gifts.

• Screen all incoming phone calls, inquiries, visitors, and correspondence, and route accordingly

• Manage complex office administrative work requiring the use of independent judgment and initiative

Required Qualifications

• High School Diploma or GED equivalent

• 1 year experience in an administrative assistant setting

• Current and valid Driver’s License

• Reliable transportation and valid automobile insurance coverage

• Requires interpersonal skills and ability to communicate effectively with employees

• Demonstrates problem-solving skills, organizational skills and attention to detail

• Demonstrates strong verbal and written communication skills

• Ability to operate computer equipment, Excel, Outlook, Word, multiple phone lines, fax, and photocopy machines

Desired Qualifications

• Associate Degree preferred

Location

• Office Location:  24255 W 13-mile rd. Suite 210, Bingham Farms, MI 48025

Hours

• Office Hours: 8:00 am – 5:00 pm, Monday through Friday