Inventory Coordinator

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Work Shift: 40 hrs. per week; Days

Work Location: University of Miami Hospital & Clinics - Perioperative Services- Doral UHealth

CORE JOB FUNCTIONS                                                                                                      

• Maintains a system for proper control, maintenance, and utilization of all supplies, in accordance with Joint Commission and other relevant standards.
• Reviews all inventory levels and adjusts to maintain adequate inventory turns and recommends removal of obsolete and slow-moving items.
• Assures that all supplies are received/entered into the stock system timely and put in the correct bin locations at the warehouse.
• Maintains the rotation of supplies and removal of outdated items.
• Coordinates and schedules regular cycle counts house-wide and communicates the results to management.
• Manages the annual fiscal year-end inventory, explaining variances and adjustments.
• Adheres to specific established procedures for the stocking of the case cart system utilizing the preference list system and supply carts in the OR.
• Maintains all supply areas and pars level carts and/or automated dispensing supply systems in a clean, neat and orderly fashion and assures that all supply shelves and bins are labeled with the appropriate par levels, all items are counted correctly and placed in their correct location, and all over stocked items are returned for credit and all damaged goods are returned for exchange.
• Ensures that all items removed from the warehouse/supply area are expensed to the correct department.
• Maintains material management inventory system (MMIS) including the applications of par level, min-max parameters, etc.
• Provides input to the buyers regarding variations from the normal movement of supplies and anticipated demand.
• Reviews the recommended reorder report and works with the buying staff to achieve optimal stock levels.
• Analyzes reports (i.e. ABC analysis, usage history etc.) to target efforts to maximize inventory efficiencies.
• Coordinates the process for monthly departmental expired product checks, conducts audits, and adjust PAR levels as necessary to minimize waste throughout the organization.

• Assists product recall administrator in pulling product from inventories that has been identified in an alert or recall and communicates to affected staff and introduces substitute product.
• Attends the organization’s product evaluation and standardization committee meetings and follows through on changes to stock or data gathering as needed and is responsible for assuring that all computer processing has been entered and completed on a daily basis.
• Responsible for assuring that all work areas and storage areas are maintained in a safe and proper appearance.
• Maintain and assist in coordinating effective communications between nursing, surgery, and all other departments.
• Works with department managers to assure the par levels are reviewed annually for usage and need.
• Performs other duties as requested by the director of supply chain.
• Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS                                           

Education:

High School diploma or equivalent required

Certification and Licensing:

Not Applicable

Experience:

Minimum 1 year of relevant experience

Knowledge, Skills and Attitudes:

• Skill in completing assignments accurately and with attention to detail.
• Ability to analyze, organize and prioritize work under pressure while meeting deadlines.
• Ability to process and handle confidential information with discretion.
• Ability to work evenings, nights, and weekends as necessary.
• Commitment to the University’s core values.
• Ability to work independently and/or in a collaborative environment.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

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