Full-Time
Document Control Specialist
Document Management, SharePoint Online
Posted on 10/31/2025
Hill International
5,001-10,000 employees
Global construction management for large-scale projects
Compensation Overview
$60 - $90/hr
San Diego, CA, USA
Hybrid
Hybrid schedule; on-site work required in San Diego, CA.
 Administrative & Executive Assistance (2) |
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- High school graduate required.
- Bachelor's degree in construction management, engineering, or related field from accredited program or equivalent years of experience.
- 2-4+ years of direct work experience with a degree, or 4-8 years direct or relevant experience without degree.
- Act as a liaison between administrative staff, project managers, and team members.
- Have excellent SharePoint online skills including trouble shooting file transfers.
- SharePoint permissions experience with access and distribution groups.
- Understand the lifecycle of documents of record.
- Basic understanding of Power Automate workflows.
- Responsible for projects or portfolio worth $1 – 10 million and has experience with EPC projects.
- Proficient in Office 365 and Document management system such as SharePoint Online, Procore, Oracle unifier, OpenText, etc.
- Communicate effectively to a diverse audience of different levels of education and expertise verbally and in writing; able to present to a large audience; works well in one-on-one and group settings requiring excellent interpersonal skills.
- Hybrid work schedule; must be local to San Diego.
- Act as a liaison between administrative staff, project managers, and team members.
- Create and update program and project team documents and subsequent versions for multiple programs.
- Integrate known processes into Standard Operating Procedures (SOP).
- Responsible for records management from initiation to archival.
- Create routine and as needed reports, such as summary of outstanding items in project/program, key milestones and close out preparation.
- Coordinate tasks with other Document control Specialist.
- Analyze project documentation for compression opportunities and identify developing problem areas for close out.
- Advise management of risks that may affect projects and reporting.
- Communicate timely and effectively with clients and stakeholders.
- Adhere to the prescribed Standards, SLAs, and templates.
- Reports project and updates of group directly to manager & other key stakeholders.
- Collaborate with stakeholders to create and refine best practices.
- Support project management team to maintain timely and effective change management process, procedures.
- Create summary and detailed project reports for management and project team members including analysis any delays, outstanding process and procedures.
- Assess gaps and key requirements for meeting deadlines.
- Monitor and facilitate business process improvement changes or process changes in DMS.
- Provide consistent and standardized training for all new / existing team participants.
- Act as an “agent for change” in the company’s DMS implementation and complete transition.
- Focus on record coding and retention accuracy to certify proper handling of important files, documents, and forms per Sempra Energy policies.
- Perform daily document management tasks such as naming and tagging documents, enforcing document management protocols.
- Provide mentorship to Document control Assistant/Trainer.
- Support continuous improvement activities and change management.
Hill International provides global construction management and advisory services for large-scale projects. It manages programs, projects, and construction work and tailors facilities management to fit each client’s needs and regulatory requirements, typically billed as management and consulting fees. Multidisciplinary teams work across buildings, transportation, energy, environmental, industrial, life sciences, and government projects to plan, execute, and monitor work with budgeting, scheduling, risk management, procurement, and quality control. The firm differentiates itself through its worldwide scale (over 4,100 professionals in more than 100 offices), its focus on regulatory-compliant facilities management, and experience with federal contracts and major infrastructure like airport expansions.
Company Size
5,001-10,000
Company Stage
IPO
Headquarters
Evesham Township, New Jersey
Founded
1976
Simplify's Take
What believers are saying
- Alnabhan drives Middle East growth via Saudi Vision 2030 megaprojects.
- Heinz leads Americas expansion in U.S. federal resiliency contracts.
- LiRo-Hill merger strengthens Northeast U.S. infrastructure presence.
What critics are saying
- LiRo merger fails, diluting brand in 6-12 months.
- WSP poaches KSA talent, eroding expertise in 12-24 months.
- Palladium cannibalizes Hill's fees by 15-25% in 12-18 months.
What makes Hill International unique
- Hill focuses solely on project management, avoiding design conflicts.
- GISI group integrates Hill's delivery with Palladium's advisory expertise.
- Manages over 90,000 projects worth $1 trillion globally.
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Benefits
Hybrid Work Options
Company News
Gregory Heinz appointed as Hill International's President of Americas. Molera Alvarez congratulates Gregory Heinz, the newly appointed President of the Americas at Hill International. Heinz brings more than 30 years of experience leading major infrastructure, transportation, and capital improvement programs for public- and private-sector clients across the United States. A Hill International leader for over a decade, Heinz most recently served as Senior Vice President and Western Region Manager. He noted that this is an exciting time for the industry and reaffirmed Hill's commitment, as part of GISI Consulting Group, to driving meaningful change for the communities it serves. To learn more about Hill International, please visit their website.
Abdullah Alnabhan appointed MD of Hill International. Hill International has appointed Abdullah Alnabhan as Managing Director for the Middle East. In this role, Alnabhan will be entrusted with the responsibility of expanding business operations and upholding the quality of professional services in the region. With over two decades of international experience, Alnabhan has been instrumental in assisting governments and private sector clients in developing and implementing strategic programming to achieve their long-term objectives. His expertise spans numerous projects in the Middle East, including strategic initiatives related to Expo 2020 Dubai, Saudi Vision 2030, UAE 2031, and beyond, the statement from Hill explained. During his tenure at Hill, Alnabhan will continue to oversee the Middle East business of Hill's GISI Consulting Group sister company, Palladium, where he has dedicated over 17 years of his career. For the majority of this time, Alnabhan has been the driving force behind leading Palladium's Gulf Cooperation Council (GCC) team, it added. Through the cultivation of strong relationships, the establishment of the team, and the provision of effective operational oversight, Alnabhan has achieved remarkable growth, more than tripling the size of Palladium's business in the region. Notably, under his visionary leadership, Consultancy Middle East recently recognised Palladium as one of the region's premier consulting firms, the statement confirmed. Hill International, Chief Executive Officer, Raouf Ghali said, "Facilitated by Abdullah's leadership in the region, Palladium and Hill can offer clients a more comprehensive suite of professional services across advisory and program, project, and construction management disciplines. That's the value of the GISI Consulting Group's platform." Alnabhan remarked, "A large number of infrastructure megaprojects taking place across the region limit the availability of specialty resources and materials. Some projects face logistical and design challenges associated with construction in the region's hot, sandy deserts. Plus, to meet targets set by ambitious national strategies, many owners are also implementing fast-track construction schedules." "The challenges our clients face demand interdisciplinary solutions. Building cross-company teams and adjusting involvement as client needs change will allow us to deliver innovative solutions that keep our clients' projects moving forward. Moreover, the depth of technical knowledge at Hill and Palladium, from Hill's expertise in infrastructure project delivery and risk management to Palladium's advisory capabilities in capital mobilisation and sustainability, positions us as a true consultancy partner for our clients, regardless of where they are in the project life cycle. Both Palladium and Hill have prioritised the cultivation of local talent in the Middle East," he stated. "It would be hard to match the talent at Hill and Palladium alone. Given the group's global expertise across professional services disciplines, combined with our local talent in each of the markets we serve, I believe we have a distinct competitive advantage. This is an especially important differentiator in the Middle East, where project teams are working to overcome resource constraints and deliver some of the world's most complex infrastructure," he continued. "It's an exciting time. With intermodal transit infrastructure like the Saudi Landbridge, deployment of smart-city technologies, investments in aviation infrastructure, green energy projects, data centre developments, and other upcoming initiatives in preparation for Expo 2030 in Riyadh and the 2034 FIFA World Cup throughout Saudi Arabia, the governments of the Middle East are making impressive progress on their long-term visions. I'm proud to be a part of the transformation with two great companies, and look forward to working with my colleagues, new and old, to support our clients," he concluded. In addition to bringing together the expertise of professionals at Hill and Palladium to deliver comprehensive and synergistic consultancy solutions for clients, Alnabhan will leverage the firms' networks of professional relationships to drive business growth and further develop regional partnerships. Derek Amidon, Chief Executive Officer of the GISI Consulting Group concluded, "Abdullah's proven leadership and experience strengthen Hill's and Palladium's Middle East operations as we continue to grow in the region. I am also confident that the appointment will demonstrate the power of cross-company collaboration at the heart of GISI Consulting Group."
/EIN News/ - MOUNT LAUREL, N.J. and IRVINE, Calif., April 14, 2025 (GLOBE NEWSWIRE) - Hill International, Inc. is pleased to announce that Brian L. Jordan, PE, has joined the company as Senior Vice President, Global Growth and Marketing.
Asia Infrastructure Solutions collaborates with Hill International to rebrand its Program & Project Management business as AIS-Hill.
Skym Wrapson Johnston Consulting Limited collaborated with Hill Group on phase one of the Littlemore development in Oxford.