Operations Coordinator

We’re looking for a highly organized, proactive, and resourceful Operations Coordinator to join our fast-growing startup, Dusty Robotics. In this role, you’ll provide high-impact onsite support to our C-level leaders while also keeping our office operations running smoothly. You’ll be at the heart of our leadership team and company culture — anticipating needs, solving problems before they arise, and helping things run like clockwork.  

This is a great opportunity for someone who thrives in ambiguity, loves wearing multiple hats, and brings positive energy to every task — big or small.

Role Responsibilities

Executive Support (Approximately 2/3 of the role)

• Provide on-site support to at least five C-level leaders, owning calendar management, travel booking, and meeting logistics with speed and precision.
• Coordinate complex, cross-functional meetings and leadership off-sites — managing invites, agendas, and follow-ups.
• Prepare internal docs, decks, and briefs to keep execs organized and aligned across company priorities.
• Act as a liaison between execs and internal/external stakeholders, handling communication with professionalism and discretion.
• Manage expense reports, reimbursements, and vendor payments.
• Support key hiring and onboarding efforts for exec team hires and their departments.
• Anticipate needs — you’ll be their right hand, keeping things from falling through the cracks.
  
  

Office Coordination (Approximately 1/3 of the role)

• Keep our Mountain View office running smoothly — manage supplies, equipment, mail, vendors, and overall space vibe.
• Plan occasional team events and celebrations (onsite and virtual), partnering with HR/Operations to bring culture to life.
• Own office communications and logistics (e.g. closures, visitors, IT needs, last-minute scheduling shifts).
• Be the go-to person for office-related questions — from “Where’s the HDMI cable?” to “Who do I contact for building access?”
• Assist and support HR/ Recruiting with coordination, scheduling and setting up onsite interviews as well as new hire setup and workspace readiness in partnership with IT and Ops.
• Help drive office-related projects like space planning, swag orders, or refresh initiatives.

Requirements

• 3+ years of executive assistant and/or administrative support experience.
• 2+ years of office or operations management experience in a fast-paced environment.
• A natural problem-solver with strong prioritization and time management skills.
• Skilled at juggling multiple stakeholders, personalities, and shifting priorities without dropping balls.
• Tech-savvy and quick to learn tools like Google Workspace, Slack, Zoom, and our ATS/HRIS platforms.
• Discreet, trustworthy, and comfortable handling sensitive information.
• Not afraid to roll up your sleeves and tackle whatever needs doing — big or small.
• A great communicator who brings clarity, calm, and a sense of humor to everything you do.
• Strong organizational and multitasking skills—you thrive on keeping things moving.
• Excellent written and verbal communication.
• Valid driver’s license.