Executive Assistant

When you’re the best, we’re the best. We instill an environment where employees feel engaged, satisfied and able to contribute their unique skills and talents while living and working as their authentic selves. We provide extensive opportunities for personal and professional development, building both employee competence and organizational capability to fuel exceptional performance through an inclusive environment both now and in the future.

Summary:

In this role, you will provide administrative support to the Senior Leaders within the, Enterprise Sales team. You will support all aspects of their daily routine to maximize efficiency and impact and serve as a key point of contact between the leadership team and internal and external executive audiences.  

You will serve as the first point of contact between the executive and internal/external clients positively representing the company, and providing superior customer service while maintaining cooperative working relationships.

You will be accountable for challenging and complex assignments that require tact, confidentiality, problem-solving, independent judgment and action. You will play a critical role in ensuring the smooth operation of the department, supporting team projects and initiatives, and fostering a professional working environment within the company leading with Vizient’s values: Be Bold, Be Accountable, Be Inclusive, Be Purposeful.

Responsibilities:

• Calendar and Schedule Management: Proactively manage the day of the Executive(s), resolving conflicts, coordinating, anticipating, strategizing, and prioritizing to ensure an effective time management approach.
• Advanced Planning, Preparations & Research: Anticipate pre-meeting needs by conducting research and preparing materials to support the executive’s preparation. May involve coordinating prep calls, meetings, logistics coordination between leaders/teams, etc., and possibly creating or drafting materials if needed.  Assist in managing action items; independently conduct follow-ups to ensure timely completion of tasks and where needed.
• Meeting Scheduling & Logistics: Coordinate in-person, hybrid, and virtual meeting arrangements with internal and external audiences including conference calls with Teams.  Seek out context of the business (why the team leaders are meeting with people) to assimilate information and provide strategic support.
• Travel Arrangements: Manage travel arrangements, ensuring obligations are strategically prioritized.
• Expense Reporting: Prepare, reconcile, and submit expense reports in a timely fashion, and according to Vizient expense policies.
• Communications, Correspondence & Materials: Proactively assist with materials: prepare, compose, and/or edit documents (agendas, minutes, notifications, etc.), communications, presentations, and other materials. Manage communications with third parties regarding scheduling needs and expectations.
• Meeting Facilitation: Collaborate with team leaders to plan and facilitate leadership and team meetings, including preparing materials, taking notes, and following up on action items. 
• Efficiency Enhancement: Optimize day-to-day operations for Executive(s) and self, seeking to increase efficiency, and organization.  Deliver a high level of support by proactively establishing processes, timelines, networks, and workflows that supports the team leaders’ priorities and initiatives.
• Employee Engagement: Provide leadership in coordinating employee engagement activities within the department and within the enterprise Administrative Services group.  Partner with Administrative Manager on all onboarding activities for the team.
• Customer Relations: Develop positive rapport with internal and external customers and serve as a trusted sounding board to the Executive(s). Serve as liaison for other teams; resolves basic inquiries regarding department policies and activities. Collaborate with other assistants to facilitate communication and ensure efficient information flow within the business area and across the enterprise.
• Other / Special Projects: Provide project-based support to assigned function or area by managing and prioritizing tasks along with participating in special projects. Operate with complete discretion and serve as a trusted sounding board to the Executives.

Qualifications:

• Relevant degree preferred.
• 5 or more years of relevant experience in a senior administrative support role required.
• Proficiency in Microsoft Word, Excel, and PowerPoint required.
• Strong project management skills to balance multiple priorities with attention to detail required.
• Sharp written and verbal communication skills.
• Professional, can-do attitude, approach, and presence.
• Strong organization skills and detail orientation is necessary.
• Event planning coordination for small and large onsite and offsite meetings.
• Proven ability to use appropriate judgment when dealing with sensitive information.
• Must be self-directed and results oriented.
• Highly skilled at partnerships and collaboration, with a positive, customer service-oriented attitude.
• Willingness to travel.
• The ideal candidate will join us in a hybrid workplace model (3 days in office) at our office in Alpharetta, GA.

Estimated Hiring Range:

At Vizient, we consider skills, experience, and organizational needs in our compensation approach. Geographic factors may adjust the range estimate and hires typically fall below the top range. Compensation decisions are tailored to individual circumstances. The current salary range for this role is $59,600.00 to $101,200.00.

This position is also incentive eligible.

Vizient has a comprehensive benefits plan! Please view our benefits here:

http://www.vizientinc.com/about-us/careers

Equal Opportunity Employer:   Females/Minorities/Veterans/Individuals with Disabilities

The Company is committed to equal employment opportunity to all employees and applicants without regard to race, religion, color, gender identity, ethnicity, age, national origin, sexual orientation, disability status, veteran status or any other category protected by applicable law.