RFP Coordinator

We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success.

General Description

The RFP Coordinator serves as a writer and primary coordinator of all firmwide responses to requests for proposals.

Key Responsibilities and Essential Job Functions:

• Coordinate and manage the response process including the tracking of RFP notices, deadlines, status, and the outcome of RFPs. Systematically track deadlines and upcoming RFP opportunities.
• Serve as a clearinghouse for all requests for proposals (RFPs) so that a coordinated firmwide response can be initiated. Provide notice of firmwide opportunities and coordinate the response with those best suited to handle the work.
• Build effective agendas for proposal and pitch meetings, prepare materials, and project manage actions coming from meetings.
• Evaluate the request for proposal with the relevant Practice Development Manager(s), Practice Group Leader(s) or designated partners. Ensure that conflicts have been requested and evaluate the firm’s chance of success versus the resources necessary to prepare a response. Develop and implement bid/no-bid checklist.
• Write and edit draft responses (which run from 10,000 to more than 40,000 words each) for attorney review; coordinate the editorial process and ensure timely filing of any required response attachments.
• Working with the senior manager to adopt an effective change management approach to the RFP process.
• Ensure that the firm is positioned to receive copies of electronic notices for appropriate RFPs. Regularly search online resources and other public notices for RFPs.
• Work with the senior manager to assist in maintaining "best of" content and templates that capture the firm's brand value proposition and tailored response material.
• Work closely with other departments and marketing staff to assemble a database of information about the firm to be used in the preparation of responses including biographical information in various formats; billing rates; fee arrangements; practice area descriptions and lists; representative transactions; and catalog of firm information and forms.
• Special project and duties as assigned.

Required Skills:

• Excellent organizational, archival, and interpersonal skills.
• Candidates should have well-developed Microsoft Office skills, including PowerPoint, Word, and Excel, Foundation® experience a plus.

Required Qualifications & Education:

• Bachelor’s Degree
• 5-7 years professional exempt experience in fields such as copywriting, corporate communications, direct mail/marketing, or journalism with bachelor’s degree.
• Absent bachelor’s degree, 7-10 years professional, exempt experience.
• Ability to write copy that is clear, concise, and compelling about a variety of legal and public policy issues.
• Knowledge of how to persuade or sell to people through the power of the written word.
• An ability to work both independently and collaboratively in a fast-paced, high-volume environment.
• A “Team player” mentality with great collegiality and who responds well to an evolving environment and is willing to be flexible and lend support where needed.

Preferred Qualifications & Education:

• Degree in Journalism or English preferred.
• Law firm experience welcome, but not required.

Physical Requirements:

• Ability to sit or stand for extended periods of time.
• Moderate or advanced keyboard usage

This position may be filled in Illinois, District of Columbia , New York, Colorado or California. The base salary ranges for this position are listed below. These ranges may not be applicable to other locations. An individual's actual compensation will depend on the individual's qualifications and experience. In addition to the base compensation, Holland & Knight provides bonus opportunities and an exceptional benefits package.

• Illinois – $82,000 – 124,000/yr
• District of Columbia – $90,000 – 135,000/yr
• New York City – $90,000 – 135,000/yr
• New York State – $75,000 – 135,000/yr
• Colorado – $75,000 – 112,000/yr
• California – $90,000 – 135,000/yr

Benefits: Our goal is to promote a work environment in which individuals have access to the resources they need to be at their best both professionally and personally, which includes resources that encourage individuals to focus on their health and well-being.  Below is a list of just some of the benefits we offer: generous paid time off; eleven paid holidays per year; time off for bereavement or jury duty; paid leave for new parents; comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners; life and AD&D insurance; short and long term disability insurance; tax-advantaged accounts for health care expenses, including FSA or HSA; FSA for dependent care; supplemental AFLAC policies for medical care; excess liability coverage; health advocacy services; behavioral health and counseling resources for all family members; 401(k); profit sharing; pre-tax transit and parking program; backup care for children and adults; senior care planning support; and resources for individuals with development disabilities and their caregivers.

Benefits may vary by position and office.

Holland & Knight is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity Employer, making decisions without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability status, age, marital status, protected veteran or any other protected class.

Personal Information collected from applicants will be used for the purpose of processing the application throughout any recruitment or employment process, as well as inclusion in a personnel file. Categories of data collected may include name, address, phone numbers, email, Social Security Number, and signature. Holland & Knight may collect further information if you consent to a background check. This includes criminal background, employment, and certifications. Please visit Legal Information Portal for Holland & Knight LLP’s privacy policies.