Full-Time

RFP Coordinator

Updated on 3/14/2025

Holland & Knight

Holland & Knight

1,001-5,000 employees

Provides comprehensive legal services across sectors

Compensation Overview

$75k - $135kAnnually

+ Bonus Opportunities

Mid, Senior

Boston, MA, USA + 16 more

More locations: Orlando, FL, USA | Houston, TX, USA | Nashville, TN, USA | Washington, DC, USA | Austin, TX, USA | Stamford, CT, USA | Miami, FL, USA | Birmingham, AL, USA | Dallas, TX, USA | Philadelphia, PA, USA | Chicago, IL, USA | Charlotte, NC, USA | New York, NY, USA | Denver, CO, USA | Jacksonville, FL, USA | Atlanta, GA, USA

This position may be filled in Illinois, District of Columbia, New York, Colorado or California.

Category
Proposal Management
Business & Strategy
Required Skills
Word/Pages/Docs
Journalism
Marketing
Excel/Numbers/Sheets
PowerPoint/Keynote/Slides
Requirements
  • Excellent organizational, archival, and interpersonal skills.
  • Candidates should have well-developed Microsoft Office skills, including PowerPoint, Word, and Excel, Foundation® experience a plus.
  • Bachelor’s Degree
  • 5-7 years professional exempt experience in fields such as copywriting, corporate communications, direct mail/marketing, or journalism with bachelor’s degree.
  • Absent bachelor’s degree, 7-10 years professional, exempt experience.
  • Ability to write copy that is clear, concise, and compelling about a variety of legal and public policy issues.
  • Knowledge of how to persuade or sell to people through the power of the written word.
  • An ability to work both independently and collaboratively in a fast-paced, high-volume environment.
  • A “Team player” mentality with great collegiality and who responds well to an evolving environment and is willing to be flexible and lend support where needed.
Responsibilities
  • Coordinate and manage the response process including the tracking of RFP notices, deadlines, status, and the outcome of RFPs. Systematically track deadlines and upcoming RFP opportunities.
  • Serve as a clearinghouse for all requests for proposals (RFPs) so that a coordinated firmwide response can be initiated. Provide notice of firmwide opportunities and coordinate the response with those best suited to handle the work.
  • Build effective agendas for proposal and pitch meetings, prepare materials, and project manage actions coming from meetings.
  • Evaluate the request for proposal with the relevant Practice Development Manager(s), Practice Group Leader(s) or designated partners. Ensure that conflicts have been requested and evaluate the firm’s chance of success versus the resources necessary to prepare a response. Develop and implement bid/no-bid checklist.
  • Write and edit draft responses (which run from 10,000 to more than 40,000 words each) for attorney review; coordinate the editorial process and ensure timely filing of any required response attachments.
  • Working with the senior manager to adopt an effective change management approach to the RFP process.
  • Ensure that the firm is positioned to receive copies of electronic notices for appropriate RFPs. Regularly search online resources and other public notices for RFPs.
  • Work with the senior manager to assist in maintaining "best of" content and templates that capture the firm's brand value proposition and tailored response material.
  • Work closely with other departments and marketing staff to assemble a database of information about the firm to be used in the preparation of responses including biographical information in various formats; billing rates; fee arrangements; practice area descriptions and lists; representative transactions; and catalog of firm information and forms.
  • Special project and duties as assigned.
Desired Qualifications
  • Degree in Journalism or English preferred.
  • Law firm experience welcome, but not required.

Holland & Knight LLP provides a wide range of legal services across more than 200 areas of law, catering to corporations, government entities, and private individuals. The firm operates by billing clients through various methods, including hourly rates and fixed fees, depending on the case. Its extensive expertise spans sectors such as real estate, government contracts, private equity, and human rights, allowing it to handle both complex corporate transactions and individual legal matters. What sets Holland & Knight apart from competitors is its strong track record of successful outcomes in high-profile cases and its commitment to social responsibility, with a significant percentage of its attorneys engaged in pro bono work. The firm's goal is to deliver high-quality legal representation while promoting diversity and inclusion within the workplace.

Company Size

1,001-5,000

Company Stage

N/A

Total Funding

N/A

Headquarters

Tampa, Florida

Founded

1968

Simplify Jobs

Simplify's Take

What believers are saying

  • Increased demand for legal services in the renewable energy sector benefits the firm.
  • Growing importance of cybersecurity law could expand Holland & Knight's client base.
  • Expansion of ESG compliance services creates new opportunities for specialized legal advice.

What critics are saying

  • Departure of Enrique Conde may weaken the firm's venture capital market position.
  • Breach of fiduciary duty claims could damage the firm's reputation and client trust.
  • High-profile partner additions may increase costs without guaranteed new business.

What makes Holland & Knight unique

  • Holland & Knight has over 1,400 attorneys in more than 200 practice areas.
  • The firm is recognized for its expertise in real estate and government contracts.
  • Holland & Knight has a 100% rating for LGBTQ workplace equality.

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Benefits

Unlimited Paid Time Off

Paid Holidays

Bereavement Leave

Parental Leave

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

Health Savings Account/Flexible Spending Account

401(k) Retirement Plan

Profit Sharing

Commuter Benefits

Company News

Florida Law TV
Mar 10th, 2025
Holland & Knight Attorneys and Energy Practice Recognized by 2025 JD Supra Readers' Choice Awards for Second Consecutive Year

Holland & Knight was recognized as the top firm for energy-related articles in the 2025 JD Supra Readers' Choice Awards, which recognize JD Supra contributors for the visibility and engagement their thought leadership earned among readers in select subjects during 2024.

Bloomberg Law
Mar 6th, 2025
Holland & Knight Taps Former FBI General Counsel as Partner

Bradley Brooker joined Holland & Knight as a partner in its national security and defense industry group, the firm announced Thursday.

PR Newswire
Feb 25th, 2025
Penfed Foundation Announces Military Veteran Startup Conference Pitch Competition Winners

Autoket, MyHome and WellCapped finish on top and receive grant funding from PenFed Foundation and pro bono legal services from Holland Knight, LLPTYSONS, Va., Feb. 25, 2025 /PRNewswire/ -- The PenFed Foundation, a national nonprofit organization that supports veterans in their transition from service to success, announced Autoket, MyHome and WellCapped as the winners of the Military Veteran Startup Conference pitch competition. All prize money is provided by The PenFed Foundation as non-dilutive funding and matched by Holland Knight in pro bono legal services

Bloomberg Law
Feb 18th, 2025
Holland & Knight Adds Grace Winters as Real Estate Partner

Grace Winters joined Holland & Knight as a partner in its real estate section in Newport Beach, Calif., the firm announced Tuesday.

Law.com
Feb 13th, 2025
Holland & Knight Must Face Breach of Fiduciary Duty Claims After Ex-Partner Allegedly Viewed Client Files for Divorce Leverage

A Pennsylvania federal judge ruled Thursday that Holland & Knight can't escape breach of fiduciary claims in a case involving a former partner who allegedly accessed confidential client files to gain leverage in his divorce proceedings.