Federal Contracts & Subcontracts Manager

Job Title

Federal Contracts & Subcontracts - Operations/Lifecycle Administrator (Washington DC)

Job Description

The Federal Contracts & Subcontracts Manager - Operations/Lifecycle Administrator is a critical member of the contract management team responsible for the management and administration of customer‑facing Federal Government contracts, subcontracts, and other types of transactions, including negotiated procurements, schedule contracts, blanket agreements, task orders, grants, and CRADAs (Cooperative Research and Development Agreements), as well as partner (vendor and subcontractor) agreements.

The successful candidate will support the full lifecycle of assigned awards to ensure they are properly executed, documented, completed, and prepared for close-out.

Your Role:

• Serve as the primary operational point of contact for day-to-day administration of U.S. Government awards, ensuring compliance across the full award life cycle in accordance with company policies and procedures. Support project set-up and accurately track contract compliance requirements through close-out. Perform and support all aspects of assigned contract administration, including accurate order entry, funding actions, scope changes and amendments, nonconformances, receipts and delivery schedules, legal and regulatory requirements, ancillary documentation, and other contractual commitments.

• Assess, monitor, and administer U.S. Government award documents, including evaluating initial proposal documents and supporting proposal preparation in coordination with the Federal Bid & Proposal Manager. Additionally, you will support negotiations, process modifications and oversight for complex contract actions to include drafting customer notifications, contract documents, change requests, and formal change orders, in addition to maintaining comprehensive, accurate contract files, ensure purchases and subcontracts in support of U.S. Government projects meet regulatory requirements and award reporting requirements are met.

• Collaborates with internal stakeholders and customers to negotiate contract or subcontract awards, as needed, and to ensure timely execution of contractual obligations and resolve operational issues. Also, prepares U.S. Government awards for close-out, including verification of contractually required deliverables, reports, and obligations, while monitoring and staying up to date on industry trends, regulations, and best practices in government contract lifecycle administration and operations and opportunities for improvement and implementing changes, as needed.

You’re the right fit if:

• You’ve acquired 10+ years of Federal contract management experience, including but not limited to negotiated and schedule awards, contract administration, and proposal experience with significant knowledge of FAR, DFAR, VAAR and the Service Contract and Fair Labor Standards Acts.

• Your skills include expert‑level knowledge of Truthful Cost or Pricing requirements, including the disclosure of cost or pricing information when negotiating or bidding on Federal contracts; extensive experience working with government auditors such as GSA, DCAA, and DCMA; a proven ability to implement quality control and tracking programs to meet defined quality objectives; working knowledge of government reporting and certification requirements, including SAM; and substantial experience with subcontract competition requirements, government procurement documentation, and subcontracting strategies.

• You have a Bachelor’s degree in business administration, management, supply chain, finance or related field. Also, relevant certification(s) such as, Certified Commercial Contracts Manager (CCCM), Certified Federal Contracts Manager (CFCM),Certified Professional Contracts Manager (CPCM), Certified Supply Chain Professional (CSCP), credentials are preferred.

• You must be able to successfully perform the following minimum Physical, Cognitive and Environmental job requirements with or without accommodation for this position.  

• You’re an excellent communication and analytical skills, excellent attention to detail, and the ability to work independently and collaboratively in a fast-paced environment, with demonstrated experience reading, interpreting, and evaluating contract terms and conditions; administering contract modifications and changes; responding to requests for information from government officials, including contract audits; working with CPARS; adhering to federal contract data retention requirements and best practices; and managing multiple projects simultaneously while prioritizing tasks and meeting deadlines.

How we work together

We believe that we are better together than a part. For our office-based teams, this means working in-person at least 3 days per week. Onsite roles require full-time presence in the company’s facilities. Field roles are most effectively done outside of the company’s main facilities, generally at the customers’ or suppliers’ locations.

This is an office-based role.

About Philips

We are a health technology company. We built our entire company around the belief that every human matters, and we won't stop until everybody everywhere has access to the quality healthcare that we all deserve. Do the work of your life to help improve the lives of others.

• Learn more about our business.

• Discover our rich and exciting history.

• Learn more about our purpose.

• Learn more about our culture.

Philips Transparency Details

The pay range for this position in Washington DC is $132,000 to $209,000. 

The actual base pay offered may vary within the posted ranges depending on multiple factors including job-related knowledge/skills, experience, business needs, geographical location, and internal equity.  

Details about our benefits can be found here.

At Philips, it is not typical for an individual to be hired at or near the top end of the range for their role and compensation decisions are dependent upon the facts and circumstances of each case.

Additional Information

US work authorization is a precondition of employment. The company will not consider candidates who require sponsorship for a work-authorized visa, now or in the future.

For this position, you must reside in or within commuting distance to Washington, DC.

This requisition is expected to stay active for 45 days but may close earlier if a successful candidate is selected or business necessity dictates.  Interested candidates are encouraged to apply as soon as possible to ensure consideration.

Philips is an Equal Employment and Opportunity Employer including Disability/Vets and maintains a drug-free workplace.