Working independently and exercising good judgment and discretion, this position is responsible for administrative support to the Dean, specifically relating to research and graduate program activities. Front-facing position ensuring professional and efficient day-to-day support of school leadership.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
- Perform administrative support to Dean, including schedule management, research activities, and graduate school/student administration.
- Work collaboratively with Senior Administrative Assistant overseeing academic administration to coordinate seamless support of the academic and research aspects of the Office of the Dean.
- Arranging meeting, travel and special events for the dean as required. Assist in travel coordination for guests of the dean.
- Reconciliation of expenses associated with leadership and guest travel, as well as miscellaneous expenses as incurred.
- Maintenance of graduate student files and support of graduate program administration and processes.
- Administrative support for dean’s academic teaching load.
- Monitor grant opportunities and track submission dates. Review research articles/proposals for grant submission compliance.
- Special projects as assigned
QUALIFICATIONS AND CREDENTIALS
Minimum Education and Experience
High school degree and five years of administrative experience are required. Must be proficient in Microsoft Office (Word, Excel, Power Point, Outlook). Candidate must possess exceptional organizational skills and the ability to multi-task. Well-developed communication and interpersonal skills are essential.
Preferred Education and Experience
Some college preferred. Five years of clerical experience, preferably in a college or executive setting. Travel arrangement and expense reconciliation experience a plus.
ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOB
Communication and Comprehension
- Ability to effectively communicate both verbally and in writing to convey clear, well articulated information.
- Ability to understand, speak, and write English in order to convey messages and correspond in an articulate and professional manner.
- Possess public communication skills that allow professional representation of Liberty University to a variety of business and community customers and associates.
- Strong organizational skills.
- Excellent computer skills.
Problem Solving
- Intuitively able to reason, analyze information and events, and apply judgment in order to solve problems of both a routine and complex nature.
Physical and Sensory Abilities
- Occasionally required to travel to local and campus locations.
- Frequently required to sit for extended periods to perform deskwork or type on a keyboard. (If not administrative duties, such as labor, define general physical abilities.
- Regularly required to hear and speak in order to effectively communicate orally.
- Occasionally required to stand, walk, and climb stairs to move about the building.
- Handle materials, reach overhead, kneel or stoop in order to conduct business.
- Regularly lift 10 or fewer pounds.
WORKING CONDITIONS
Work Environment
The working environment in which one will typically perform the essential functions of this position is a climate-controlled office setting. It is well lighted, and the noise level is moderate.
Target Hire Date
2025-01-13
Time Type
Full time
Location
Lynchburg - In Office
The University is an Equal Opportunity Employer. We believe it is our moral and legal obligation to meet the responsibility of ensuring that all management practices regarding employees are conducted in a nondiscriminatory manner. In compliance with Title VII of the 1964 Civil Rights Act, and other applicable federal and state statutes, all recruiting, hiring, training, and promoting for all job classifications will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including state of employment protected classes. It is, therefore, our policy and intention to evaluate all employees and prospective employees strictly according to the requirements of the job. All personnel related activities such as compensation, benefits, transfers, job classification, assignments, working conditions, educational assistance, terminations, layoffs, and return from layoffs, and all other terms, conditions and privileges of employment will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including all applicable state of employment protected classes. The University is a Christian religious-affiliated organization; and as such, is not subject to religious discrimination requirements. The University’s hiring practices and EEO discrimination practices are in full compliance with both federal and state law. Federal law creates an exception to the “religion” component of the employment discrimination laws for religious organizations (including educational institutions), and permits them to give employment practice preference to members of their own religious beliefs.
