Associate Recruitment Coordinator

APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS

Penn State College of Education Department of Educational Psychology, Counseling, and Special Education (EPCSE). The College of Education at The Pennsylvania State University is seeking a qualified Part Time Recruitment Coordinator to support the federally funded CARE for Special Educators Project, a multi-site randomized controlled trial focused on improving well-being and instructional engagement among special education teachers. This position will play a key role in on-site recruitment, relationship building, and participant support across partnering school districts. Residence and/or K-12 teaching experience in the recruitment location (New Orleans) is strongly preferred.

This is a fixed-term appointment, funded by external grants, and is renewable contingent upon performance and continued funding.

Responsibilities-

The Recruitment Coordinator will support field-based operations and participant recruitment by:

• Conducting on-site recruitment visits to schools and district partners across designated project regions.
• Representing the CARE for Special Educators project during school visits, information sessions, professional development days, district meetings, and community engagement events.
• Cultivating and maintaining strong working relationships with district administrators, school leaders, instructional coaches, and special education staff.
• Delivering brief informational presentations to potential participants and responding to recruitment inquiries.
• Coordinating informed consent processes and collecting necessary documentation in compliance with IRB protocols.
• Working closely with the Project Director and project team to meet recruitment milestones and maintain accurate records in project databases.
• Assisting with scheduling of baseline assessments and project activities for newly recruited participants.
• Preparing outreach materials, tracking recruitment metrics, and contributing to regular progress reports.
• Communicating effectively with diverse educator populations and ensuring culturally responsive outreach practices.
• Completing other duties as assigned to ensure smooth and compliant project operations.

Qualifications-
Required:

• Bachelor’s degree in education, psychology, social sciences, communications, or a related field; or an equivalent combination of education and experience.
• Experience working in K–12 school settings or with educators in a professional capacity.
• Strong interpersonal, communication, and public speaking skills.
• Ability to travel independently within assigned regions; possession of a valid driver’s license.
• Ability to manage multiple tasks, track milestones, and maintain detailed documentation.
• Demonstrated ability to work effectively with diverse stakeholders.

Strongly Preferred:

• Residence in the recruitment location and/or experience working in the recruitment location's K-12 schools (currently: New Orleans, LA)

Preferred:

• Experience in participant recruitment, outreach, community engagement, or project coordination.
• Familiarity with research procedures, IRB compliance, or school-based intervention studies.
• Knowledge of special education contexts or teacher well-being programs.

Additional Information:
This position requires local and regional travel to school districts. Occasional evening or early morning recruitment visits may be needed depending on district schedules. This position is based at University Park but may include flexible/remote work in alignment with project needs and Penn State guidelines.

Application Instructions:
Applicants must submit the following materials through Workday: Careers | Human Resources

-Cover letter

-Resume or CV

-Contact information for three professional references

Applications will be reviewed on a rolling basis and continue until the position is filled.

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies.

CAMPUS SECURITY CRIME STATISTICS

The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.

Federal Contractors Labor Law Poster

PA State Labor Law Poster

Penn State Policies

Copyright Information

Hotlines