Job Description:
Events Sponsorship Coordinator
The Team and Role
Barron’s Wealth & Asset Management Group harnesses the power of an elite community of the nation’s top financial advisors, who collectively manage $9 trillion and use our platforms to share best practices, insights, and strategies that have resulted in outstanding client outcomes. Our two-decade history of coveted advisor rankings set the industry standard and serve as a valuable resource for advisors and investors alike. We host a series of live and virtual national, regional, and international invitation-only summits to help the most successful advisors further improve their practices. The summits convene the top 1% in the field, giving them the opportunity to share game plans for personal and professional growth. The W&AM group also serves as a thought leader in the industry, helping advisors develop best practices, benchmark their own practices, and advance their development by pairing them with coaches.
Reporting to the Events Manager, the Sponsorship Logistics Coordinator will represent the Barron’s Advisor brand and be a key contributor to the sponsor client experience leading up to and in attendance at Barron’s conferences.The candidate will need to be proficient and knowledgeable in all aspects of the benefits sponsors receive, and be able to clearly communicate those details to clients. This is a hands-on role that requires attention to detail, the ability to self-manage and work well within a small team. The candidate must be able to effectively communicate the mission, values, and scope of the institution.
You Will
Assist with establishing all deliverables, timelines, and deadlines for sponsor clients, leading up to and in attendance at national, international, and regional events.
Communicate event deliverables and deadlines to sponsor clients, while intaking and tracking receipt of materials.
Monitor and assist with sponsor registration in CVent, cross-check sponsor hotel reservations
Work with third-party vendors to ensure all sponsor materials and shipments arrive and depart accordingly at in-person events.
Cross-departmental collaboration with marketing, content, operations, and sales team to ensure sponsorships are seamlessly integrated into events.
Coordinate branding and visibility during events, ensuring contractual obligations are met, and provide regular updates.
Work with the Events Manager to conceive and design exhibit layouts, navigate venue requirements and fulfill premier-level sponsorship requests.
Sponsor Speaker coordination: send communications from official confirmation to post-event, collect sponsor speaker Audio Visual requirements and presentation files along with any special requests, and work with the Speaker Coordinator to ensure all necessary equipment is ordered. Schedule sponsor speaker prep calls and join calls to assist as needed. Assist with on-site program management, including speaker audio-visual needs, run of show, managing VIP speakers
Experience
Bachelor’s degree and 1-2 years of professional experience preferred
A dynamic and engaging person, who enjoys building relationships, gaining expertise, and earning trust with our clients
Self-starter who is highly organized, detail-oriented and motivated
Knowledge of Excel, Word, PowerPoint, and Google Suite. Knowledge of Cvent and FileMaker is a plus.
Strong verbal and written communication skills
Superior time management skills, including the ability to set priorities, meet deadlines, and manage multiple projects in a fast-paced, changing environment
Must be a team player with the ability to work effectively in a team or independently
Prior experience working in wealth management or financial services is preferred
Ability to travel to events
Reasonable accommodation: Dow Jones, Making Careers Newsworthy - We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. EEO/AA/M/F/Disabled/Vets. Dow Jones is committed to providing reasonable accommodation for qualified individuals with disabilities, in our job application and/or interview process. If you need assistance or accommodation in completing your application, due to a disability, email us at
[email protected]. Please put "Reasonable Accommodation" in the subject line and provide a brief description of the type of assistance you need. This inbox will not be monitored for application status updates.
Business Area:
Dow Jones - Wealth & Investing
Job Category:
Marketing & Product Management
Union Status:
Union / A clear and likely internal candidatePay Range: $40,000 - $160,000We recognize that attracting the best talent is key to our strategy and success as a company. As a result, we aim for flexibility in structuring competitive compensation offers to ensure we are able to attract the best candidates. The quoted salary range represents our good faith estimate as to what our ideal candidates are likely to expect, and we tailor our offers within the range based on the selected candidate’s experience, industry knowledge, location, technical and communication skills, and other factors that may prove relevant during the interview process.Pay-for-performance is a key element in our strategy to attract, engage, and motivate talented people to do their best work. Similarly to salary, for bonus eligible roles, targets are set based on a variety of factors including competitive market practice.For benefits eligible roles, in addition to cash compensation, the company provides a comprehensive and highly competitive benefits package, with a variety of physical health, retirement and savings, caregiving, emotional wellbeing, transportation, and other benefits, including "elective" benefits employees may select to best fit the needs and personal situations of our diverse workforce..
