Senior Associate Director @ Emory University

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Description

The Senior Associate Director, Programs position primarily provides program management to the Finance and Business Operations team, Data and Specimen Use access determination and process management, Human Resource coordination for the CHAMPS program office and strategic support to the Sr Director of Finance and Business Operations and the Finance and Business Operations (FAB) team in the Program Office. The position works under the broad guidance of the Sr Director of Finance and Business Operations.

KEY RESPONSIBILITIES:

Knowledge and experience working in global health programs
Knowledge and experience working with Data Use Agreements and IRBs
Experience with international travel and coordinating travelers
Superior organizational, analytical, and problem-solving skills
Experience managing program operations and multitasking
Knowledge and experience working on strategic planning activities
Ability to effectively communicate in a variety of communication settings: one- on-one, small, and large groups
Ability in working with all levels of staff and with teams
Exceptional written and verbal communication and interpersonal skills
Exceptional software skills (i.e., Power Point, Excel)
Ability to effectively coordinate and facilitate meetings
Must be comfortable with domestic and international travel
Commitment to personal and professional growth
Directs the strategic planning, development, and implementation of a program
Serves as a liaison and key spokesperson to various committees and organizations
Responds to inquiries and assists in promoting the program
Assists with policy formulation, strategy development, and the management of daily operations
May collaborate with representatives from private, government, and international agencies
Conducts research, designs new initiatives, and writes publishable articles and papers
May supervise staff

FOCUS AREA RESPONSIBILITIES % (EST):

Business Operations
Identify FAB team priorities, activities, and deliverables and assign and track tasks for completion
Develop, coordinate the annual update and monitor compliance of all Standard Operating Procedures (SOP) across the CHAMPS Program Office
Provide the logistics and operations support/oversight to CHAMPS Global Partners Board Meeting and Site Network meeting.
Providing critical program oversight to ensure that all international travel arrangements meet Emory requirements and are in full compliance with donor regulation while striving for the most efficient travel option
Monitor the security situations in each CHAMPS site and travel routes updating a travelers security guide
Provide guidance and oversight for in-office meeting needs
Conduct literature reviews; synthesize and summarize literature surrounding global operations implementation

Human Resources (30%):

Provide guidance and oversight for onboarding and offboarding processes for all CHAMPS staff ensuring consistent implementation across all partner organizations including Mauve, Liverpool School of Tropical Medicine and other partner organizations
Provide Human Resource support supervisors across the CHAMPS program office with needed guidance on job description development, interview evaluations and selected candidate documentation
Provide guidance to Task Force resources around in-office support for staff, in regards to space needs, technology, room booking, facilities tickets, and other in-office needs
Coordinate and/or conduct trainings on essential workplace tools and services across the program office

Data Access Management (15%):

Coordinate the data requests from the Gates Foundation and other possible donors, the program office, and other domestic and international stakeholders
Triage the data requests to determine the level of data required and coordinate the execution of DUAs, MTAs, and other agreements
Work with Task Force for Global Healthr to update existing templates as needed
Provides strategic oversight and project management support for the re-organization of the Data Access Working Group, ensure timely follow-up on action items, develop strategic agendas, and routine communication updates
Manage interaction and coordination with international organizations

Program Management (15%):

Responsible for communicating, sharing, and transferring knowledge to colleagues and customers
Develops and provides effective informational and motivational presentations
Builds consensus among global partners and collaborative participants
Represents CHAMPS across TFGH and Internationally as needed
Participate fully as a member of CHAMPS program office by contributing, assisting, and participating in projects, initiatives, and activities as requested by leadership
Manage and maintain the SmartSheet system for the PO.
Coordinate accounts, training, and resource needs.
Coordinate with finance team to ensure appropriate licensing is assessed and maintained.

Project Management (20%):

Provides strategic oversight and project management support for the discrete projects, such as vaccine effectiveness.
Ensures timely follow-up on action items, assistance with budget items, develop strategic agendas, and maintain routine communication updates.
Create, maintain, and communicate changes to program office work plans, such as implementation planning and strategic planning; partnering with the other program office units and leadership team.

TRAVEL:

1-2 times/year

MINIMUM QUALIFICATIONS:

Bachelor's degree in a field related to the program and seven years of professional experience related to the program and previous supervisory and program/project management experience, OR equivalent combination of experience, education, and training.
Master's degree preferred.

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs. Schedule is based on agreed upon guidelines of department. This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee.

Additional Details

Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD).

Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at [email protected] or call 404-727-9877 (Voice) | 404-712-2049 (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.