Loan Document Supervisor

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The Position

Job Title

Loan Document Supervisor - Commercial

Job Description

SUMMARY

The Commercial Loan Document Supervisor is primarily responsible for overseeing the documentation of commercial loans and related daily functions and processes. Responsibilities for this role include providing timely and accurate due diligence and loan documentation, ensuring adherence to credit policy, laws and regulations, and lien perfection.

MAJOR DUTIES AND RESPONSIBILITIES (ESSENTIAL FUNCTIONS)

• Prepare commercial loan documents within the bank’s portfolio to ensure adherence to lending regulations, lending compliance, and the bank’s credit policy.
• Coaches and guides employees on best practices for documentation processing, regulatory compliance and efficient production of documents.
• Seeks to obtain immediate resolution and clarification on outstanding documentation issues with Sales, Credit and/or Legal.
• Solicits opinions and coordinates reviews with legal counsel. Implements disclosures and other regulatory requirements as instructed by legal and compliance.
• Works directly with Manager to establish streamlined processes and clear performance standards for the staff.
• Responsible for the measurement of team members and tracking of performance to determined standards.
• Cross-trains staff and continues to enhance internal processes in order to maximize productivity and quality standards.
• Process all commercial loan modification requests which includes checking file for check-in & prepare documentation; renewal, deferral, modification.
• Process and complete all commercial denial/fallout applications
• Provide support to Loan Officers/Lending Team to process the loan according to established policies, procedures and regulatory guidelines.
• Is responsible for understanding and ensuring compliance with regulatory issues including but not limited to RESPA, FDPA, HMDA, BSA, and Regulation B.
• Assist management in the preparation for and during audits and exams.

ADDITIONAL DUTIES AND RESPONSIBILITIES

• Supervises assigned staff providing services to community banks to ensure Service Level Agreements and quality standards are met.
• Provides coaching, counseling and discipline as appropriate
• Ensures appropriate scheduling for work group.
• Evaluation of work group’s productivity.
• Participates in recruiting, hiring & training.
• Provides leadership and support to assigned work group and other loan operations staff members when appropriate.
• Must be very customer centric and able to manage large volumes of documentation requests while maintaining a high level of accuracy and quick turnaround.
• Maintains an essential understanding of Bank-wide origination and credit approval process while establishing priorities based on the strategic and tactical directions of the bank.
• Is the subject-matter expert and key representative for assigned work group.
• May participates as requested on enterprise initiatives related to new products and services to ensure successful transition for loan operations.
• Develops successor for assigned area of expertise and responsibilities.
• Maintains awareness of industry trends in regards to commercial originations
• Handles internal customer complaints and escalates issues to Manager as needed.
• Recommends to Manager possible methods to improve department.
• Completes all required compliance exams on a yearly basis.
• Adherence to all First United Policies and Procedures.
• Dresses professionally.
• Other duties as assigned by Manager.

EMPLOYEE SPECIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Work Experience

• High school diploma or GED required but preferred Associates or Higher.
• Strong understanding of financial institution products and services.
• Minimum 3 to 5 years of progressive experience in Banking/Financial Services
• Minimum two years of hands-on experience with preparing or reviewing loan documentation, preferably commercial loans

Technical/Functional Competencies

• Conduct themselves with the highest levels of professionalism and personal integrity at all times with a constant awareness of how their individual behavior reflects on their department and the organization as a whole.
• Relationship management skills necessary to build relationships across business, operations and credit is required.
• Must exhibit excellent leadership, process management, conflict management, consensus building, communication, analytical and decision making skills.
• Proven team-building, mentoring, training and coaching skills.
• Ability to work in fast-paced environment, handle multiple tasks and prioritize work.
• Ability to deal effectively and tactfully with personnel from other departments.
• Excellent time management, organizational skills, and critical thinking skills.
• Laser Pro or other documentation software experience required.
• Jack Henry or like loan accounting system experience is preferred but not required.
• Excellent use of Microsoft Word and Excel preferred.
• Strong understanding of loans and loan products.
• Ability to initiate tasks and projects with little or no supervision.
• Exceptional customer service skills.
• Ability to communicate well with internal customers by all means of communication including written, verbal, and non-verbal communication.

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as assigned by supervisor to meet the ongoing needs of the organization.

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All Locations:

Plano-Parkwood

If any applicant is unable to complete an application or respond to a job opening because of a disability, please email us at [email protected] for assistance. 

First United is an Equal Opportunity Employer. To the extent required by Federal or State law, First United does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, or any other characteristic protected by law.