Administrative Assistant/Facilities Coordinator

Position: Administrative Assistant/Facilities Coordinator
Job status: Non-Exempt
Schedule: M-F, 8a-5p (remote option not available)
Location: Helena, MT (relocation assistance may be available)

Administrative Assistant/Facilities Coordinator opportunity for an organized professional to lead office administration, facilities coordination, customer service, and workplace operations within an employee-owned company.

THE ROLE

We're looking for a proactive, organized, and service-minded professional who enjoys being the person others can count on. In this role, you'll support daily operations through a blend of administrative, facilities, and fleet coordination responsibilities. No two days are exactly alike, and success comes from being adaptable, taking initiative, and responding quickly to changing priorities. You'll help create a welcoming and efficient workplace while building strong relationships with employee-owners, clients, and vendors. The ideal candidate is positive, resourceful, detail-oriented, enjoys variety in their work, and takes pride in helping others succeed. These responsibilities include:

• Support daily office operations using Microsoft Office applications and Microsoft Dynamics CRM.
• Maintain project information, client records, and administrative documentation.
• Coordinate company vehicle maintenance, building services, repairs, and vendor relationships.
• Serve as the primary front desk contact, welcoming visitors and providing exceptional service to employee-owners, clients, and vendors.
• Order office supplies and equipment, process invoices, and support general office administration.
• Coordinate meetings, events, mail distribution, and special projects.
• Maintain professional common areas and support a safe, organized workplace environment.
• Assist with print room operations, including copying, binding, and equipment troubleshooting.

 “As employee-owners, we don’t just work here, we grow here. Together, we take on challenging projects, support one another, and create opportunities to thrive. Our culture empowers every team member to find success—professionally and financially—while building something greater than themselves.” – Arian Bloomfield, President/CEO 

TOTAL REWARDS

We know work is just one part of life. That’s why we offer a total rewards package designed to support you—at work, at home, and everywhere in between. As an employee-owner, you’ll receive competitive pay, bonuses that recognize your contributions, and benefits that promote your health, growth, and well-being. Whether it’s your family, hobbies, or future goals, we’ve got you covered.

• $24.00-$33.00/hr base pay (Compensation for this role is based on experience, qualifications, and geographic location)
• Annual bonuses because your contributions matter
• Ownership through our Employee Stock Ownership Plan (ESOP); 100% company-paid ownership contributions
• 90% company-paid shared health plan premiums
• Paid time off in year one for the things you love to do
• Paid parental leave and volunteer time off
• Six paid company holidays
• Two floating personal holidays for events that are important in your life
• 401(k) matching program
• AD&D Insurance, Short/Long Term Disability, and Life Insurance paid by the company
• Flexible work/life balance

Our longstanding and trusted engineering legacy has helped ensure safety, security, and growth for our employee-owners. Our people-first culture and collaborative team are what drive our success as a top 500 engineering firm and have earned us a spot on Zweig's list of “Best Places to Work.” 

YOUR STRENGTHS

• 5+ years of office administration, facilities coordination, or similar experience preferred
• Administrative support experience within an engineering, architecture, consulting, or other professional services firm preferred
• Associate degree in business, administration, or related field preferred
• Proficiency with Microsoft Office applications and experience with Microsoft Dynamics CRM or similar business software preferred.
• Experience with facilities management and general administrative processes
• Valid driver’s license with an insurable driving record required
• Ability to perform moderate physical work, including lifting/carrying up to 50 pounds
• Available to occasionally respond to facility or building-related issues outside of normal business hours when needed.
• Enjoy a fast-paced environment where priorities can shift throughout the day.

Apply now and become the person who helps keep everything running smoothly. Join an employee-owned firm known for its collaborative culture, exceptional people, and commitment to building better futures.