Company Secretarial Manager

Reports to the Financial Reporting Manager - Private Equity

With continued growth across the Aztec Group, we're always on the lookout for bright individuals to join our journey and help support current and future business needs. We are confident that we can provide you with a challenging career which offers exceptional learning and development opportunities combined with progression.

The purpose of this position is to provide company administration and support services to a varied portfolio of Private Equity Fund structures whilst managing client relationships. You will work closely with the Associate Director and wider team of Corporate Administrators and Accountants whilst coordinating with Group functions and other internal stakeholders.

What you'll be doing

• Co-ordinate all aspects of board governance matters, including attendance at and preparation of minutes and resolutions for Board, Committee and ad hoc meetings, including liaison with the client and intermediaries as necessary
• Co-ordinate and assist in obtaining members availability for the meetings and production of the relevant board packs for the Board, Committee and ad hoc meetings
• Ensure that the preparation, review and distribution of all company secretarial documentation and filings are completed in a timely and accurate manner
• Manage corporate calendars
• Act as first point of contact in relation to requests for information and documentation from the board or committee members, local counsel, auditors and other third parties
• Assist in the development of the corporate services function including new business opportunities and ongoing review of processes
• Maintain registers for corporate services entities and all records detailing all contractual relationships
• Develop and maintain company secretarial proformas and templates
• Perform periodic client reviews as required
• Act as level “B” 4-eyes signatory on administration matters, ensuring that company policies and professional and regulatory guidelines are adhered to, and that a professional quality service is provided to clients and outside contacts
• Supervise and assist in the training and development of staff
• Responsible for the billing of clients including analysis of time spent, and the management of aged debtors.
• Line management responsibility of junior staff including performance management, staff training and development, appraisals etc.

What we're looking for

• Proven company secretarial experience supported by a relevant professional qualification (CGI / ICSA or equivalent)
• Proficient in minute writing
• Strong knowledge of corporate governance
• Computer literacy, word processing and spread sheet skills are essential
• People management experience
• Evidence of full responsibility for a client relationship or a significant part of a major client relationship

We will provide the training, both in house for relevant technical knowledge and professional qualifications to enhance your professional development. You will need to be quick to learn new systems and great with people, as close working relationships between our colleagues and clients is at the heart of what we do.