Project Manager 2

JOB SUMMARY:

Under general direction, the Project Manager II is responsible for the overall planning, management, coordination, and financial control of mid-scale (generally less than five million dollars) short-term (generally lasting 6–18 months) design/build and construction projects throughout Alaska. Primary duties include ensuring project implementation is skillfully executed and completed on time, efficiently, safely, within budget, and in accordance with contract documents, design drawings, specifications, and client goals. This position may also assist Senior Project Managers on large scale project tasks and/or coordination and serves as a resource to and may engage the assistance of Project Manager I and Project Management support staff.

ESSENTIAL FUNCTIONS:

• Coordinate all aspects of assigned projects including estimating, bidding, reporting, client interface, timeline, and day-to-day oversight; specifically:
  • Develop proposals, cost estimates, and bids.
  • Manage the submittal and approval process; prepare change requests.  Monitor/review plans, reports, permits, requests for information, and design change/variance requests.
  • Procure and schedule necessary materials and resources such as equipment, team members, and subcontractors.
    • Determine labor requirements.
    • Select, hire, and oversee the work done by the subcontractors.
    • Determine the best source of construction materials.
    • Oversee the delivery of materials, tools, and equipment.
    • Ensure resources are used efficiently and effectively.
    • Obtain necessary licenses or permits.
  • Supervise the planning of design and/or construction work; ensure accuracy of project team analysis of project drawings, specifications, project schedule, environmental requirements, and quality expectations.
  • Analyze project profitability, revenue, and margins.
  • Prepare project budget and track time and expenses to budget.
  • Serve as point of contact for clients.
  • Code and determine payment of all project-related invoices and timesheets.
  • Prepare periodic progress reports outlining materials used, costs, and work schedule adjustments.
  • Oversee documentation and retention of information related to project start-up, commissioning, contracts, completion reports, as-built documentation, and project close out.
  • Oversee progress at work sites; may require multi-day visits and/or overnight stay.
  • Monitor compliance with applicable municipal, state, and federal regulations.
  • Ensure job required reporting is received and thorough to include safety reports, daily updates, photographs, timecards, etc.
  • Ensure project milestones are completed on schedule.
• Ensure that projects are executed safely according to contract specifications; specifically: 
  • Actively support STG’s Health and Safety Program. 
  • Stay apprised of on-site compliance and safety audits; suspend or modify work practices as necessary.
  • Work closely with company Risk Manager to settle health and safety differences of opinion if the STG Site Foreman/SSHO are unable to find resolution. 
  • Verify all safety equipment needed for the project is provided and used.
  • Serve as a point of contact for employees to express health and safety concerns to.

• Work as a “team-player” with co-workers in a respectful and supportive manner.
• Assist Senior Project Manager with project tasks.
• Direct the work of and oversee Project Coordinators on completion of project support tasks.
• Seek and participate in development and training opportunities.
• Participate in periodic management meetings.
• Work in a constant state of alertness and in a safe manner.
• Perform other duties as assigned.

SUPERVISORY FUNCTIONS:

Supervises the work of project management support staff, project foremen, and laborers assigned to their projects.

KNOWLEDGE, SKILLS, & ABILITIES:

• Technical knowledge of various fields of construction concepts, practices, and procedures.
• Advanced knowledge of Microsoft Project, Excel, Word, Outlook, and PowerPoint. 
• Knowledge of construction, architectural, and building industry standard operating practices/procedures.
• Ability to prepare accurate budgets and cost estimates; in-depth knowledge of fiscal management principles and procedures.
• Ability to create, read, and understand complex contract documents.
• Knowledge of procurement rules and regulations.
• Skill in organizing resources, establishing priorities, meeting deadlines and general time management.
• Ability to gather data, compile information, and prepare reports.
• Effective professional communication and interpersonal skills with regard to:
  • Internal and external written, graphical, and verbal communications.
  • Presentations.
  • Negotiation.
  • Working with other departments and personnel to accomplish STG’s objectives.
• Strong self-motivation and work ethic; ability to work without direct supervision.
• Ability to build effective working relationships with customers and organizations; exceptional follow-up skills. 
• Ability to work productively under pressure.

• Excellent analytical and forecasting skills; ability to draw conclusions and justify decisions.

• Ability to actively listen and provide high quality customer service.
• Ability to do business ethically with customers, vendors, and co-workers. 
• Ability to travel for work-related purposes (up to 20% of the time).
  • Ability to perform basic mathematical computations, detect unobvious facts and issues, and exercise resourcefulness in resolving problems.

• Ability to collaborate, partner, and exercise change management skills.
• Knowledge of basic revenue models, project ledger, and cost-to-completion projections.
• Ability to comply with and enforce standard policies and procedures.
• Ability to read construction plans and specifications preferred.
• Ability to operate a motor vehicle in a safe and efficient manner.

MININMUM QUALIFICATIONS:

• Bachelor’s degree in Engineering or Construction strongly preferred but may be substituted on a year for year basis for related project management experience.
• Four (4) or more years of related project management experience including budget preparation, cost estimating, and fiscal management principles and procedures.
• Work related experience using Microsoft Office Suite (Excel, Word, Outlook, and PowerPoint) and project management software. 
• Familiarity with HCCS “HeavyBid” software preferred.
• Project Management certification preferred.
• Knowledge of remote Alaska logistics, construction practices, mechanical work strongly preferred.
• Valid state driver’s license and must be qualified to operate a vehicle under the conditions of STG’s Driving Policy.
• Ability to pass a drug, driving and background screening.

WORKING ENVIRONMENT:

The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  STG has a fast-paced multi-tasking office environment requiring a high degree of efficient and effective performance.  At times, work is performed outside of the office at indoor and outdoor job sites.  Adaptability regarding schedule and design changes, and occasional overtime for immediate field support or bid processing may be necessary.

PREFERENCE STATEMENT
Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).

EEO STATEMENT
Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.
 
REASONABLE ACCOMMODATION
It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.
 
The statements contained in this job description are intended to describe the general content and requirements for performance of this job.  It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.
 
This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.