Executive Assistant

About the Role: We’re looking for a highly organized and reliable Executive Assistant to support our CEO across both personal and professional priorities. This role requires someone who thrives in a fast-paced environment, can anticipate needs, manage complex logistics, and handle sensitive information with discretion. You’ll be the right hand to the CEO—juggling schedules, travel, errands, and communications—with a 24/7 mindset and a problem-solving attitude. If you're proactive, detail-oriented, and calm under pressure, this role is for you.

Responsibilities include, but are not limited to:

Personal Management

• Make personal travel arrangements and assist with pre-travel logistics
• Make restaurant reservations and routine personal and family appointments (ex. doctors visits, etc.)
• Manage general personal errands
• Supervise property management and maintenance, and schedule all regular repairs and upkeep
• General home office support, including bill management and document/mail management 
• On-call as needed! Do whatever it takes mentality a must

Executive Support

• Efficiently manage the CEO's schedule, including arranging meetings, conferences, and appointments, while prioritizing conflicting commitments and ensuring optimal time management.
• Plan, coordinate and manage extensive domestic and international travel,  including flights, accommodation, ground transportation, and itineraries.
• Serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the CEO.
• Anticipate the CEO’s needs in advance of meetings, travel, speaking engagements and other commitments, conferences, etc. 
• Build and maintain positive relationships with key stakeholders, both internally and externally.
• Monitor and manage expense reports, reimbursements, and invoices for the CEO
• Handle sensitive information—financial records, legal documents, personal correspondence— with strict confidentiality

Requirements

• 5+ years of experience in a high-level Executive Assistant or Personal Assistant role (supporting a C-level executive preferred)
• Demonstrated ability to manage complex schedules and travel logistics across multiple time zones
• Exceptional organizational skills with a knack for anticipating needs and solving problems proactively
• Discretion and sound judgment in handling sensitive and confidential information
• Strong written and verbal communication skills; able to interact with a range of personalities with professionalism and poise
• Tech-savvy; comfortable using productivity tools (e.g. Google Workspace, Slack, Zoom, Concur, Expensify)
• Experience coordinating household staff, property management, or personal logistics is a plus
• Flexible schedule with willingness to be available outside traditional working hours as needed
• Must type 50 words per minute or higher
• This is a Monday–Friday, in-person role; candidate must be available to work on-site daily (43-01 22nd St., Suite 602 Queens, NY 11101) and in/around NYC

Our interview process includes, but is not limited to, the following:

• Excel and Typing Test

We offer a competitive salary and benefits based on education, experience, and skills level, including: 

• Unlimited vacation policy
• Monthly Phone Stipend
• Comprehensive Medical, Dental, and Vision insurance options
• 401(K) plan with matching
• Dog friendly office
• Professional Development Program
• Bonus Perk - Seamless allowance
• This is a Monday–Friday, in-person role; candidate must be available to work on-site daily (43-01 22nd St., Suite 602 Queens, NY 11101) and in/around New York City

Total compensation based on education, experience, and skills level ($72,900-$177,466)

• Level 1 - Possesses essential capabilities.
  • $72,900-$93,813
• Level 2 - Possesses developing capabilities.
  
  • $93,813-$114,727
• Level 3 - Possesses notable capabilities.
  
  • $114,727-$135,640
• Level 4 - Possesses strong capabilities.
  
  • $135,670-$156,553
• Level 5 - Possesses advanced capabilities.
  
  • $156,553-$177,466