Human Resources Administrative Assistant

Overview

The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

We are the largest non-governmental provider of social services in America and every year, we help over 30 million Americans overcome poverty, homelessness, addiction, economic hardships, loneliness, and exploitation through a wide range of programs and services.

Located in West Nyack, NY, this position provides human resources administrative support to the Human Resources department at the Eastern Territorial Headquarters (THQ). The role will assist employees with HR related questions, work on a variety of HR administrative duties associated with the employee-life cycle, HR policies, procedures, and HR systems. The successful candidate will be expected to help identify areas to streamline through effective use of technology. This position reports to the Territorial Human Resources Director and works closely with each HR Staff member within the Department.

This position requires approximately 35 hours of work per week and is onsite.  

Responsibilities

• Assist employees with their HR-related questions. Provide appropriate HR information and forms regarding healthcare, policies and procedures, pension, worker’s compensation and more. Ensure timely and professional responses.
• Maintain the data in the UKG HRIS system by entering with accuracy all data field changes and running basic confirmation reports. Work closely with Payroll to provide requested information.
• Input required data into the appropriate company databases for tracking and processing; these databases capture job requisitions, benefits enrollment, compliance training, loan forgiveness, and employee registries.
• Setup meetings, interviews and webinars, archive recordings and presentations
• Coordinate with third- party vendors to ensure benefit enrollments and status changes are made accurately.
• Create and maintain forms, templates, and HR communication using Microsoft Forms, Word, and PowerPoint. Regularly update the THQ organizational chart using Visio.
• Conduct reference checks, prepare new hire packets and new hire paperwork.
• Prepare various communications and correspondences including offer and separation letters.
• Design and administer surveys; update them as needed and provide survey feedback responses. Send survey(s) as scheduled to obtain feedback.
• Research inquiries regarding current and terminated employees; forward correspondences to the appropriate HR Division/location.
• Responsible for the coordination of lunch coupons, bereavement and special occasions gifts, first aid/CPR training, service days, retirement plaques, service awards and pin inventory, and food drives.
• Type and post bulletins regarding employee hospitalization, bereavement, birth of child/grandchild, etc.
• Assist with employee events - BBQ’s and Employee Recognition
• Maintains personnel files in a timely manner. Ensure personnel records and filing systems follow standard practices and THQ retention schedule; perform periodic archiving that is organized and well categorized.
• Purchase office supplies & equipment; arranges for payment of invoices in a timely manner.
• Codes invoices to charge appropriate accounts; research unusual charges as directed. Process business expenses for reimbursements via Smart Data.
• Retrieve and distribute mail for departmental personnel.
• Performs general clerical duties to include filing, copying, mailing, faxing, and shredding, etc.
• Maintain a high degree of confidentiality at all times.
• Other duties as requested.

Qualifications

• Associate's degree or equivalent from two-year college or technical school
• 5-7 years of related experience.
• Education and/or experience in Human Resources
• Firsthand experience with a Human Resource Information System, with exposure to payroll, and time and attendance preferred.
• Proficient in Microsoft PowerPoint and Excel. Skilled in Microsoft Forms and Word.
• Strong organizational skills and attention to detail
• Confidential, discreet, and professional at all time
• Strong interpersonal and customer service skills
• Enjoys learning, especially new human resources topics and software skills

What We Offer

• Generous Medical, Dental, Vision Benefits
• TSA paid Life Insurance for Employees
• Additional life insurance options for employees
• On-site cafeteria
• Paid Time Off – Vacation, Sick, Personal days
• 403(b) retirement savings plan
• Non-contributory Pension Plan
• Professional Development
• Free, on-site Fitness Center
• Federal holidays
• Opportunities to give back and support our communities

 All qualified applicants will receive consideration for employment without regard to race, color, sex, national origin, disability or protected veteran status.