Administrative Coordinator

Proposed Interview Date: Week Commencing 20 October 2025

Closing Date: Sunday 12 October 2025

Contract Type: Temporary until 16 August 2026

Salary: FC6 £30,691.29 to £33,732.26 (Pro Rata)

Working Pattern: 35 Hours per week

Location: Inverkeithing High School 

Purpose and Values of Education Directorate

The Education Directorate is committed to Improving Life Chances for All through a wide range of direct services which support our children, young people, families and the wider Fife community.  Our approach to improvement is rooted in our core values:  Compassion, Ambition, Respect and Equity which reflect the ethos, culture and practice principles of all staff across the directorate.  We strive to ensure that our attitudes and behaviour reflect these core values in all our dealings with children, young people, their families, and the wider community in partnership with those who support them. 

Supporting Statement

As part of your application, you must provide us with a Supporting Statement which outlines to us how your skills and experience make you a good candidate for this vacancy. For more information, check out the How to Apply section of our Career Site.  Without a Supporting Statement, your application will not be progressed. Please upload your Supporting Statement at the section marked ‘upload resumé’. Your Supporting Statement must not be a CV.  More information is available on our Career site at www.fife.gov.uk/jobs/supportingstatement

 Ways in which you have demonstrated that you can work effectively as a line manager.

(Consider the following: how you have built positive relationships built on trust and respect as a line manager and team member ; how have you demonstrated excellent people management skills; how have you used your coaching skills to support and develop good practice in staff; how have you delegated and monitored progress on tasks to ensure targets are met and goals are achieved)

Ways in which you have demonstrated that you can work effectively as part of a team.

(Consider the following: how have you communicated effectively with others; how have you used your initiative and organisational skills to meet targets, achieve goals and drive forward change

Ways in which you have demonstrated a high level of confidentiality and accuracy. 

(Consider the following:  how have you shared information to ensure compliance with current legislation; what steps have you taken to ensure compliance in all areas was understood and followed by your team

Ways in which you have demonstrated good communication and effective interpersonal skills. 

(Consider the following:  how have you motivated and engaged others towards achieving improvements; how have you demonstrated excellent customer service; how have you supported your staff in managing their time effectively to meet deadlines; what steps have you taken to ensure staff have a clear understanding of their tasks/role)

Ways in which you have used your knowledge, problem solving skills and understanding of office processes and systems to bring about improvement

(Consider the following:  how have you used your knowledge of financial and IT systems to identify more efficient ways of working; how have you used your understanding of processes and systems to ensure the provision of a quality service; how have you used your problem solving skills to resolve operational issues; how have you used your initiative to drive forward improvements)

Job Details

We are looking for a highly skilled Administrative Co-ordinator to line manage a large team of staff working from various establishments, ensuring an effective, efficient and co-ordinated administrative and clerical support service for Headteachers and the management team. 

The post holder will also work with Administrative Co-ordinator colleagues to continually review, improve, develop and consistently implement changes and improvements to operational systems and processes in line with changing objectives and resources. 

As an Administrative Co-ordinator, you will work under the direction and supervision of a Primary Business Manager.

Qualification, Registration and Skill Requirements

You are required to have an HND or equivalent educational qualification to SCQF level 8 in a relevant discipline. 

You will have extensive experience of working in an Educational setting, along with an ability to respond positively in an environment of change.

Before confirming your appointment, you will be required to obtain Protection of Vulnerable Groups (PVG) scheme membership through Disclosure Scotland and become a member of the relevant PVG scheme.

Further Information

• Role Profile - when preparing your supporting statement, review the role profile and think about how you meet the essential criteria - Role Profile

• How We Work Matters - Our employees are expected to display and promote certain behaviours in the workplace.  See our How We Work Matters behaviour framework for more information.

• Employee Benefits - Employees have access to a benefits package that offers discounts on a wide range of products and services

• Directorate Information - Council Department Information

• Social Media - Search for more 'Fife Council Jobs' on Facebook or follow us on Twitter @FCJobsOfficial.

• Alternative Formats - Job information can be made available in alternative formats, to make a request please email: [email protected]

"We are holding a Fife Council jobs fair on Wednesday 8th October from 10am - 2pm at the Glen Pavilion in Dunfermline.  This is a great opportunity to meet face to face with Hiring Managers and learn more about the type of vacancies that are available and what it's like to work in local government. There will also be a chance to get support from our job clubs and employability teams who can offer help with our online application process. Please pop along on the day to find out more."

For Further Information Contact: Roslyn.Swarbrickfife.gov.uk