Full-Time

Legal Executive Assistant

Posted on 5/28/2026

Deadline 5/5/27
Ropes & Gray

Ropes & Gray

1,001-5,000 employees

Global law firm with diverse practices

Compensation Overview

$77k - $117.5k/yr

+ Discretionary Bonus

Washington, DC, USA

Hybrid

Hybrid on-site presence required.

Category
Administrative & Executive Assistance
Legal & Compliance

Get referred to Ropes & Gray

Find people who can refer or advise you

Requirements
  • College degree or equivalent.
  • Minimum of five years of experience providing direct administrative support to partners, senior executives, or other senior-level professionals, preferably in a law firm or professional services environment.
  • Demonstrated use of artificial intelligence tools (e.g., AI-assisted email management, scheduling assistants, or document automation) to drive efficiency in day-to-day administrative work.
  • Expert proficiency with the Microsoft Office suite (Word, Excel, PowerPoint, and Outlook).
  • Proven ability to build and sustain strong relationships with professionals and clients at all levels, with a genuine curiosity about the business and a commitment to understanding client needs.
  • Strong organizational skills reflecting the ability to seamlessly perform and prioritize multiple tasks with excellent attention to detail.
  • Expert written and verbal communication skills.
  • Proactive approach to problem-solving, with strong decision-making capability and the ability to work independently with sound judgment.
  • Ability to conduct research and synthesize information clearly and concisely.
  • A track record of anticipating needs, exercising discretion, and moving work forward on behalf of the professionals supported.
Responsibilities
  • Develops and maintains strong, trusted relationships with assigned attorneys and their clients. Invests the time to understand each attorney's practice, client roster, and business development priorities so as to serve as a knowledgeable and effective representative on their behalf.
  • Acts as a gatekeeper and liaison, prioritizing conflicting demands and handling sensitive matters confidentially, expeditiously, and independently. Follows through on all tasks until successful completion.
  • Anticipates attorneys' needs based on an intimate knowledge of their work habits, preferences, and upcoming commitments. Keeps attorneys well-informed and moves work forward with minimal direction, suggesting process improvements to expedite projects and day-to-day workflow.
  • Maintains professional relationships with a range of internal and external clients, and professional organizations on behalf of assigned attorneys. Keeps client contacts current in InterAction and maintains detailed client and matter lists.
  • Fosters open and frequent communication with teammates to ensure smooth and continuous first-class service to assigned lawyers, including cross-training to maintain service standards during absences.
  • Conducts research as directed by assigned attorneys, gathering and synthesizing information from internal and external sources to support client matters, business development, and practice management.
  • Proactively coaches attorneys to delegate non-billable tasks—including printing, scanning, copying, binding, filing, notary services, document preparation, and package shipment—allowing them to focus on legal work and client engagement.
  • Leverages artificial intelligence tools to manage high-volume email inboxes efficiently, including triaging, organizing, drafting routine responses, and flagging priority communications per attorney preferences.
  • Applies AI and other technology solutions to gain efficiencies across core administrative functions such as scheduling, document handling, expense processing, and information management.
  • Monitors and manages attorneys' Outlook inboxes, organizing folder structures and ensuring client- and matter-related documents and emails are properly stored in iManage Workspaces.
  • Demonstrates exceptional proficiency with Microsoft Outlook and the full Microsoft Office suite, utilizing creative problem-solving skills to manage complex scheduling across multiple lawyers, clients, offices, and time zones.
  • Efficiently reconciles and processes expenses. Reviews inbox, diary entries, calendars, and other items to classify business and personal expenses.
  • Reviews Chrome River and American Express accounts to allocate expense items, collaborating with internal and external resources to address outstanding items within the payment window.
  • Actively manages timekeepers' diaries, creating draft entries based on knowledge of attorney activity and reviewing entries for conformity to best practices.
  • Proactively manages attorneys to ensure entries meet submission deadlines.
  • Communicates and collaborates with assigned billing coordinators, coordinating the review of proforms, tracking edits and updates, and facilitating final approval of bills to ensure timely delivery to clients.
  • Composes, edits, and proofs documents with exceptional attention to detail and strong document production skills.
  • Proactively coordinates internal and external meetings with limited direction, arranging all logistics including visitor offices, conference rooms, videoconference links, and dial-in numbers as appropriate.
  • Applies best practices when arranging travel, utilizing agent-assist and online tools. Monitors travel to ensure smooth arrivals and departures, maintains up-to-date travel preferences, and manages airline check-in and boarding passes as needed.
  • Actively contributes in team huddles, focus groups, lunch-and-learns, and other knowledge-sharing activities, including the mentor program as appropriate.
  • Maintains subject-matter-level expertise in the firm's core applications and adheres to established best practices. Stays current on emerging technologies, including AI-driven productivity tools, and shares insights with colleagues.
  • Performs other work-related duties as assigned.

Ropes & Gray is a global law firm providing a wide range of legal services to clients in business, finance, technology, and government. It delivers cross-border, coordinated advice through large, multidisciplinary teams across offices worldwide, covering deals, litigation, regulatory matters, and advisory work. The firm differentiates itself through its global reach and depth of practice areas, supported by strong rankings and industry recognition. Its goal is to help clients manage risk, seize opportunities, and achieve strategic objectives with precise, practical legal guidance.

Company Size

1,001-5,000

Company Stage

N/A

Total Funding

N/A

Headquarters

Boston, Massachusetts

Founded

1865

Get referred to Ropes & Gray

Find people who can refer or advise you

Simplify Jobs

Simplify's Take

What believers are saying

  • US bank M&A rebounding to pre-pandemic levels with $60bn deal value in 12 months boosts financial services demand.
  • Global secondaries and GP-led recap expertise from Peter Rosen strengthens alternative asset opportunities group capabilities.
  • Adoption of Intapp's agentic AI platforms validates tech strategy and accelerates firmwide growth and lawyer efficiency.

What critics are saying

  • Latham & Watkins aggressively counter-hires in Paris and Milan, threatening Ropes' European PE expansion within 6–12 months.
  • Jarryd Anderson's past Federal Reserve advisories may conflict with current client transactions, creating enforcement risk in 12–18 months.
  • Failure to deliver agentic AI capabilities within 12 months will trigger client attrition to WSPN or LexisNexis.

What makes Ropes & Gray unique

  • Ropes & Gray uniquely blends Federal Reserve regulatory insight with active bank M&A deal execution.
  • The firm executes a targeted global hire spree, adding 20+ lateral partners in 2026 across PE and restructuring.
  • Ropes establishes distinct European private equity hubs in Paris and Milan with veteran teams from Latham and Linklaters.

Help us improve and share your feedback! Did you find this helpful?

Benefits

Health Insurance

Hybrid Work Options

401(k) Company Match

Performance Bonus

Company News

MarketScale
Jul 22nd, 2026
From pilot to daily habit: how enterprise AI adoption is actually scaling in 2026.

From pilot to daily habit: how enterprise AI adoption is actually scaling in 2026. Enterprises across various sectors like law, banking, and consumer brands are transitioning AI from pilot projects to integrated parts of their workflows. This shift is facilitated by champion networks within organizations, which help embed AI into daily operations. The approach is proving successful as more companies adopt AI on a larger scale. This story was produced through MarketScale. See how Software & Technology teams put it to work with Executive Thought Leadership. By MarketScale Newsroom · July 22, 2026, 4:29 AM PDT · Ai Adoption Enterprise Ai Generative Ai Ai Champions Learn this in 60 seconds Key facts, context, and what it means, in one minute. Key takeaways Companies are integrating AI into daily workflows by leveraging champion networks. AI adoption is becoming more widespread across sectors such as law, banking, and consumer brands. Transitioning from AI pilot projects to operational use is showing measurable success in enterprises. Two years ago, 32 people at law firm Ropes & Gray were sending a few hundred prompts a month to an AI platform called Harvey. Today, nearly 2,200 employees at the same firm generate more than 282,000 prompts a month, and each person is using it roughly three times more than they were a year prior. That figure, reported by the Wall Street Journal, is not an outlier. It is increasingly the benchmark that enterprise operations leaders are being asked to match. The mechanism behind that growth is less about technology procurement and more about organizational design. The Wall Street Journal profiled how Ropes & Gray, Citigroup, and Mars have all engineered similar jumps through internal 'AI champion' networks: regular employees designated as peer advisors who help colleagues connect AI tools to actual recurring work. At Ropes & Gray, Howard Glazer, who co-leads the firm's private equity transactions practice and now also serves as Head of Practice AI, oversees a network of more than 60 such champions across the firm. Where the real numbers are. Citigroup's figures are equally striking. The bank has crossed 80% employee AI tool adoption and logged 42 million AI interactions since its platform launched, according to the Wall Street Journal. More than 10,000 of Citigroup's engineers now use AI tools daily. Those are operational metrics, not pilot KPIs, and they signal that the bank has moved well past the evaluation phase. The broader market context reinforces how fast this window is moving. Forbes Advisor's compiled AI statistics, verified through July 2026, reflect an enterprise landscape where AI tool deployment has accelerated sharply across sectors, with financial services and professional services leading adoption curves. The data suggests the gap between early-scale organizations and those still in experimentation mode is not closing on its own. According to workplace analytics research cited by ai365.blog, peer-supported adoption achieves roughly double the sustained usage of top-down mandates. That finding matters operationally because it reframes the rollout question: the bottleneck is rarely the platform, it is the pathway from license to habit. Workflow prompts, not curiosity prompts. The distinction that separates high-volume adopters from stalled ones comes down to prompt type. As ai365.blog noted in its analysis of the Wall Street Journal's reporting, the prompts that drive measurable productivity gains are not one-off exploratory questions. They are repeatable 'workflow prompts' built around a specific recurring task, a contract review checklist, a client memo template, a daily risk summary, run the same way on a predictable schedule. This reframes how IT and operations leaders should think about AI tool ROI. License utilization rates and seat counts are lagging indicators. The leading indicator is whether employees have identified and codified two or three workflow prompts they run every week. Organizations that get to that point at scale are the ones generating six-figure monthly interaction volumes. Mars, Inc. is among the non-financial-sector examples the Wall Street Journal identified as deliberately building toward this. Consumer goods organizations face a different set of recurring tasks than law firms or banks, but the structural approach, peer champions, shared prompt libraries, task-specific rather than general-purpose guidance, transfers across industries. What this means for your team. * Audit current usage before expanding seats: if existing licensed users are still sending one-off queries rather than repeatable workflow prompts, adding licenses will not move the needle. Identify who is already running structured, recurring prompts and build outward from them. * Designate champions by function, not by seniority or IT proximity. The Wall Street Journal's reporting across Ropes & Gray, Citigroup, and Mars consistently points to peer credibility, a colleague who does the same work, as the trust driver that converts skeptics. * Build and circulate prompt templates for your five highest-frequency team tasks. The Ropes & Gray trajectory from hundreds to 282,000 monthly prompts was enabled by making successful habits copyable, not by requiring each employee to experiment independently. * Set interaction volume and per-user frequency as dashboard metrics alongside seat utilization. Organizations measuring only adoption rates (who has access) miss the operational signal of engagement rates (who is using it daily for real work). Featured companies The MarketScale Newsroom reports on the companies, technologies, and trends shaping 16 B2B industries. It turns primary sources and expert commentary into clear, useful coverage for the people doing the work.

Law.com
May 18th, 2026
NYC lateral hiring reaches 3-year high.

NYC lateral hiring reaches 3-year high. Dechert, Sidley Austin, Kirkland & Ellis and Ropes & Gray were the top firms with the most Q1 laterals in New York, according to Macrae. * New York had 186 lateral partner hires in Q1 2026, far outpacing London's 122 and California's 72 for the same period. * Investment management and funds practices saw increased prominence in the New York lateral market. * Stephanie Ruiter, a Macrae recruiter, said she expects New York will continue to lead the pack in lateral hiring throughout the year. New York lateral partner hiring hit a three-year high in 2026's first quarter, with 186 partners making moves among Am Law 100 firms and the top 50 UK firms during that period, according to figures released this month by legal recruiting agency Macrae. * Exclusive Reporting - Fast, authoritative coverage and sharp analysis. * Integrated Insights - Compass and Radar context built right into articles. * Personalized Experience - Tailored homepage content and curated newsletters. * Smart Search & Alerts - Powerful search and real-time updates. Questions? Contact an Account Specialist at [email protected] | 1-855-808-4530 (Americas) | 44(0) 800 098 386009 (UK & Europe) NOT FOR REPRINT Ryan Harroff Amid some of the latest lateral moves, Latham & Watkins, Jones Day and Mayer Brown have all, in the last week, hired real estate partners, all of whom point to growing client activity in their practices. May 18, 2026 Paul Hodkinson The highly-ranked team has worked closely with Google as well as other major clients and marks a move by Kirkland to expand its investigations capabilities in the EU and U.K. May 18, 2026 Patrick Smith and Ryan Harroff After Paul Weiss and McDermott's associate cuts, it's possible other firms may follow, encouraged that top firms are taking these steps without apparent financial weaknesses, sources said. May 07, 2026 Law.com's expanded How I Made It series aims to surface even more practical insight and personal reflection across the profession, including the path to the bench, regulatory careers and even life beyond the law. May 06, 2026 Catch up on the latest data from across the Law.com newsroom, including the 2026 Go-To Law Schools: Big Law report. April 29, 2026

Fides Search Limited
Apr 17th, 2026
Weekly update - 20th april 2026.

Weekly update - 20th april 2026. Welcome to this week's update, where we bring you the latest moves, promotions, and strategic appointments shaping the legal industry. Partner Moves Individual UK & Ireland Weil Gotshal & Manges has hired a Partner from Kirkland & Ellis in London, as it continues to build out its global secondaries capability. Charles Cooper-Isow joins the firm's private equity practice, focusing on secondaries transactions. Structured Finance Partner Suzanne Bell will be moving to Orrick and leaving Cadwalader, which is gearing up for a merger with Hogan Lovells. Mayer Brown has hired Leveraged Finance Partner Sarah Goodwin in London from Kirkland, as it continues to build out its private capital offering in London. Norton Rose Fulbright has announced that Dr. Stephanie Pantelidaki has joined the firm as Partner (non-legal) and Head of Transfer Pricing for EMEAPAC, based in London. Stephanie is an economist and joins the firm from Baker McKenzie, where she was a Partner in the tax team. Linklaters has hired M&A Partner Owen Ross to bolster its insurance practice in London. Ross joins from CMS, where he was a Partner in the Financial Services team specialising in insurance. Maureen Daly has joined Reddy Charlton LLP as a Partner. Ms Daly specialises in all areas of intellectual property law and joins from Pinsent Masons. Harper Macleod has announced the appointment of new Partner Jacqueline Cook to its planning team. Jacqueline Cook joins from Burges Salmon in Edinburgh. Norton Rose Fulbright has announced that Real Estate Partner Diane Le Chevallier has joined its Paris office. Diane Le Chevallier joins the firm after nine years at De Pardieu Brocas Maffei. Middle East Stephenson Harwood is building its Middle East insurance litigation capability with the relocation of Partner Richard Hugg to the Dubai office. Ropes & Gray announced that leading Private Equity and M&A Partner Fabrizio Scaparro and experienced Private Equity Counsel Paola Pagani have joined the firm's Milan office. They both join from Giovannelli e Associati where Scaparro was a Founding Partner. Bird & Bird boosts its Employment team in Paris with two new partners - Philippe Thomas and Thibault Meiers. They both join from Dechert. Promotions & Appointments A&O Shearman has unveiled its Partner promotions round for 2026, with nine lawyers elevated in London and four in the US. The numbers in London and the US are identical to last year when 33 lawyers globally also made the cut. Eversheds Sutherland (International) announced 25 partner promotions for 2026, up from 23 Partner promotions in 2025. Freshfields has announced its largest-ever Partner promotions round, making up 43 new Partners globally. It's a significant level up from last year's 25 partner promotions. Irwin Mitchell has announced its latest annual promotions with 12 being promoted to Partner, down from 14 last year. Radford Goodman has been appointed as Head of the Insolvency and Restructuring Group. Radford joined Mishcon in 2024 from Norton Rose Fulbright, where he was a Partner for 15 years. Firm and Market Activity Office Openings & Closings Linklaters is closing its eight-year-old Hamburg office as it continues a broader pullback from underperforming European markets. Gilson Gray has opened a new office at 14 Rutland Square, joining its existing city centre locations at 6, 25 and 29 Rutland Square. The firm will take sole occupation of 10 Devonshire Square, currently home to WeWork, which spans more than 67,000 sq ft across five floors and includes a private roof terrace. RPC says the space will be fully redesigned to support hybrid working and client meetings. Pamela Keely has established Gantly Keely Solicitors in Bray, following the acquisition of Wicklow's established private law practice Rosemary Gantly Solicitors. Mergers & Alliances Partners at Hogan Lovells and Cadwalader, Wickersham & Taft have voted in favour of what has been described as the largest law firm combination in history. Hogan Lovells Cadwalader will have annual revenue of more than $3.6 billion and a team of 3,100 lawyers across 18 countries, becoming one of the top firms globally by revenue and size. Perkins Coie and Ashurst announced today that the partnerships of both firms have voted overwhelmingly to approve their proposed combination. The approval follows consultation from both firms and reflects strong support for the combination of two law firms with highly complementary geographic reach, sector depth, and practice strength. The merged firm joins an elite club of U.S. legal giants that operate their international arms through Delaware-incorporated structures; pre-merger, both Winston & Strawn's London operation and Taylor Wessing were registered as conventional U.K. LLPs. Taylor Wessing's German arm, which is not set to be joining the UK alliance's Winston & Strawn deal, is understood to have approached a number of UK mid-tier firms about a tie-up, with no deal agreed as yet. Financial Results A standout year for Latham & Watkins, with record profits, surging revenues and headline mandates driving performance at the very top of the market. Key numbers: revenue: $8.3 billion (first time past $8bn); PEP: $8.65 million (up 21.3%); revenue per lawyer: $2.2 million (up 14%); and Lawyer headcount: 3,724 (up 4%). Revenue grew by 9.4% and revenue per lawyer rose 8.3% in 2025 at Ropes & Gray. Harbottle & Lewis has become the second of the City independent firms to announce its financial results for 2025/26. The firm posted revenue of £58.3m for the financial year, up 8.3 per cent on the £53.8m of 2024/25 and around 130 per cent on the £25.2m of 2015/16. Harbottles has not yet revealed other metrics, but in 2024/25 net profit was £22.5m and average profit per equity partner was £752,000. Its profit margin that year was 41.8 per cent, second only to pensions boutique Sackers among the 13 City independents in the UK51-100 bracket of the UK200. Milbank has posted an 11 per cent revenue uplift in London, as the New York firm saw its global turnover jump past the $2bn mark for the first time. The firm reported London revenue of $366.2m for the financial year 2025, up from $327m the previous year, marking an increase of more than 11 per cent. Sidley Austin's London office has increased its revenue by 32 per cent, as the US firm reaps the rewards of an increasingly aggressive hiring strategy on both sides of the Atlantic. The firm saw its London revenue increase by 31.9 per cent to $299m. The rise reinforces a pattern of consistent double-digit expansion, marking the 13th year of consecutive revenue growth in the City. Market Commentary Legora today launched a new global brand campaign, featuring Jude Law, as it accelerates the international expansion of its collaborative legal AI platform. The campaign marks a new phase in Legora's growth strategy and maturity, as the company continues to scale its presence in key legal markets, such as the United States, Canada, the United Kingdom, and the EU, and drives deeper adoption among leading law firms and in-house legal teams. The shortlist for this year's The Lawyer Awards is now live, with law firms, barristers' chambers and in-house departments all nominated for prizes celebrating team and individual excellence. Innovation and Culture Technology & Innovation OpenAI has signed for its first permanent office in London at Endurance Land's Regent Quarter scheme in King's Cross. The company has taken 88,500 sq ft across Jahn Court and the Brassworks Building. OpenAI currently employs around 200 people in London and the new office, which is expected to open in 2027, will have capacity for up to 544 people. Simmons & Simmons has welcomed eight students to its new AI law internship, in what the firm says is the UK's first dedicated programme of its kind. The two-week internship, which began this week in London, gives students hands-on experience working with the firm's AI team across both legal and technical projects.

The Global Legal Post
Mar 25th, 2026
Ropes & Gray hires eight-lawyer M&A and PE team in Paris from Latham.

Ropes & Gray hires eight-lawyer M&A and PE team in Paris from Latham. 25 March 2026 Group led by three veteran Latham partners significantly expands Paris office Ropes opened last year targeting private capital work Ropes & Gray has snagged an eight-lawyer M&A and private equity team in Paris from Latham & Watkins. The team is led by partners Denis Criton, Gaetan Gianasso and Michael Colle, who are expected to join the firm alongside a counsel and four associates. Criton and Gianasso are both veterans of Latham of more than 20 years, while Colle joined the firm about 10 years ago as an associate. Criton and Gianasso have particular expertise in leveraged acquisitions and, between them, have worked for clients including PAI Partners, Bain Capital Private Equity, Ardian and EQT, while Gianasso's practice covers the full spectrum of M&A and PE transactions, including hybrid capital and IPOs. Advertisement Ropes declined to comment on the hires, which continue the buildout of the Paris office it opened last March with a Clifford Chance team focused on private equity, infrastructure, banking and finance transactions. A 10-lawyer funds and tax team joined from Linklaters earlier this year, with the office currently housing five partners and 22 lawyers according to Ropes' website. The firm's push into European private equity also saw it hit Latham last year for a trio of PE lawyers to open an office in milan. LAW OVER BORDERS COMPARATIVE GUIDES luxury law guide this third edition provides answers and insight into how luxury businesses can protect their brands in a range of jurisdictions... | 1yr. That has come as part of a wider transatlantic hiring drive that has seen Ropes add senior talent in London, including EQT's general counsel Paul Dali earlier this year and Cataldo Piccarreta from Latham last September as co-head of European private equity transactions. Meanwhile, in New York, the firm has made nine lateral partner hires so far this year, most recently adding Freshfields' leveraged finance co-head, Allison Liff. Latham did not respond to a request for comment. A five-lawyer competition team also left the firm in Paris earlier this month to join top French independent August Debouzy.

Mutual Fund Directors Forum
Mar 25th, 2026
Ropes & Gray releases Investment Management Update.

Ropes & Gray releases Investment Management Update. March 25, 2026 In March, Ropes & Gray released a comprehensive Investment Management Update covering January and February 2026 that summarizes regulatory developments impacting the investment management industry. Of note for independent fund directors, the Commission issued a release amending the compliance dates for the reporting requirements added to Form N-PORT when the SEC adopted amendments to the Names Rule are extended to November 17, 2027 for registered fund complexes with net assets of $10 billion or more (instead of $1 billion) as of the end of their most recent fiscal year, and to May 18, 2028, for smaller registered fund complexes. The Commission also released a proposal that would amend the definitions of "Small Business" and "Small Organization" for investment companies and investment advisers for purposes of the Regulatory Flexibility Act. The proposed amendments would increase the current asset-based thresholds and propose a mechanism for future periodic inflation adjustments. For investment companies, the current definition of a small entity is net assets of $50 million or less. Under the rule proposal, that threshold would jump to $10 billion. The Ropes update details additional changes that would be implemented if the proposed rule were adopted. In addition, the Ropes update explains new FAQs added to the original "Fund Names Rule FAQs" from January 2025, highlights Investment Management Division Director Brian Daly's comments around proxy voting challenges, and notes Chair Atkins' reported comments around progress on an e-delivery rule proposal allowing funds to deliver electronic documents to shareholders by default instead of mailing physical documents.

INACTIVE