Court Transcriptionist

Job Description

ProSidian Seeks a Court Transcriptionist [Legal Transcriber] - Court Reporting And Transcription (CTS18) (CONUS: James City County, Virginia | Senior Consultant - Full-Time) to support an engagement for 0  

This service supports DoD/Military Sector Sector Clients (For Present / Future Requirements) and ProSidian Team Members work as part of a Engagement Team Cadre (Labor Category ) to fulfill BLD - Blended (FFP/T&M) requirements for a provide transcription services for real time and recorded dictation into written form.  The job entails listening to audio recordings and typing out what is heard, either in a word processing program or using a stenotype machine.  The transcriptionist is usually tasked with ensuring incorrect grammar is cleaned up and corrected prior to submission of a written draft.  The Legal Transcriber (Transcriptionist) works along side and/or as a court reporter in a legal setting to document proceedings, testimony, or other events, word-for-word.  They use equipment such as stenotype machines, steno masks, video cameras, and audio recorders to generate an official written record of the event, which includes speakers' words, emotions, gestures, and actions.  To ensure the official record of a proceeding, court reporters, legal transcriptionists, and stenographers provide a service that enables the legal system to function more smoothly and efficiently.

We aspire to build and enhance an exceptional and diverse team of high-achievers who always put mission and the spirit of service first.  This position aligns with functional/technical service requirements and client engagements in the DoD/Military Client Industry Sector - Defense and Military: Services And Solutions That Enable Defense And Military Agencies To Enhance Capabilities, Drive Transformation, Operate Sustainably, And Maintain Mission-Readiness.  Court Transcriptionist [Legal Transcriber] - Court Reporting And Transcription (CTS18) Candidates shall work to support requirements for  Court Reporting And Transcription Functional Area Services and shall

• Effectively, skillfully, and efficiently operate designated word processing, dictation, and transcription equipment as directed to complete assignments
• Follow log notes and completed worksheet for all assigned recordings, and correctly and in order, identify all speakers
• Understand everything going on in the proceedings, including the reactions and hand gestures of the witnesses, lawyers, plaintiffs, defendants, etc. noticed during the testimony, with the help of log notes provided by the technology court reporter
• Listen to audio files, type the contents into digital documents, or convert them into text format.
• Listen to recordings and transcribe those recordings to text files and ensure the accuracy of the transcribed text
• Maintain personal computer equipment and software, which can include word processing and computer software, references, and other technologies
• Ensure that all equipment is cleaned and in proper working order - if the equipment is not functioning correctly, advise the supervisor in a timely manner
• Maintain strict adherence to client confidentiality according to provider standards and government regulations
• Identify marked exhibits accurately in the transcript; indicate on-record/off-record correctly in the transcript
• Proofreading and correcting draft documents as needed and providing copies of the transcript to the court and involved parties
• Re-listen to audio files while proofreading transcribed transcripts and follow scripts, FAQs, and other training materials
• Provide read-backs/playbacks from our real-time transcript when requested - read aloud or play back portions of the transcript at the judge's request
• Responsible for asking speakers to clarify or repeat themselves to ensure accurate capture of the transcript of events
• Review and correct transcripts for accuracy and completeness
• Transcribe audio and video to create an official court record of proceedings
• Transcribe legal, government, business, and/or academic dictation with absolute accuracy
• transcribe the detailed report of the legal proceedings by listening to the recorded information
• Complete transcriptions in a timely manner, reviewing grammar, punctuation, and spelling prior to submission
• Create, maintain, and update the online dictionary that their computer software uses to transcribe stenotype machine and steno mask recordings
• Index and catalog exhibits - Create folders, rename files, burn CDs, etc.
• Understand details of client requirements regarding formatting and notation and comply with clients' regulations, policies, and procedures
• Remain familiar with the latest transcription software and recommend upgrades or enhancements if necessary
• Ensure typing skills are honed and remain sharp by completing typing drills regularly
• Expand job-related knowledge and skills to improve performance and adjust to change
• Follow policies and procedures, seeking assistance and clarification to resolve problems
• Help to moderate proceedings, ensuring parties speak clearly, don't talk over each other, and correct any errors or inaccuracies in a timely manner
• Provide digital and printed copies of transcribed documents/transcripts while abiding by format standards for transcription
• Must be able to commit to Monday through Friday Schedule

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Qualifications

QUALIFICATIONS

• At least Two (02) Years of full-time, paid reporting experience and some court reporting or similar experience
• A good working knowledge of English grammar, punctuation, spelling, and legal terminology
• Ability to type quickly and accurately while proofreading and working independently and meet deadlines
• Ability to work with a variety of people and personalities with ability to multitask under pressure
• Expected to have good research skills, language skills, computer skills, as well as management skills
• High degree of familiarity with grammar, spelling, and sentence structure
• The Legal Transcriber (Transcriptionist) position requires an extremely reliable, meticulous individual who is responsible for transcribing quality audio and video to create precise transcripts, while also possessing the ability to proofread their own work for complete accuracy
• Demonstrated reporting and writing skills with excellent grammar, spelling, and punctuation skills
• Business Office experience and familiarity with Microsoft Windows operating system
• perfect understanding of legal terminology and a good command over the English language, and pay attention to details
• The candidate needs to have a Good knowledge of the legal system

SKILLS AND ABILITIES

• A person intrigued with the criminal justice system, one who has a high level of curiosity and the ability to listen to the actual words spoken and transcribe them accurately
• Able to multi-task and ability to exhibit personal and professional integrity; maintain self-control
• Computer operation experience – minimum of basic Microsoft and desktop computer application skills and usage experience
• Concentration:  the legal transcriber (transcriptionist)  must be able to concentrate for long periods.  They must remain focused on the dialogue they are recording, even in the presence of auditory distractions.
• Detail oriented:  the legal transcriber (transcriptionist)  must be able to produce error-free work because they create transcripts that serve as legal records.
• Excellent verbal communication, listening, and computer skills
• Experience reporting for a legal audience and experience writing under deadline pressure ability to maintain attention to detail, exhibit personal and professional dependability, exercise appropriate level of independence
• Familiarity with modern software such as zoom and google chrome
• Fluency in English or the preferred language
• Listening skills:  the legal transcriber (transcriptionist)  s must give their full attention to speakers and capture every word that is said.
• Physical requirements: successful candidate must be able to (with or without accommodation): (1) bend, (2) pull, push, and lift to 20 pounds, (3) reach, (4) walk, (5) stand and sit for extended periods.
• Professional reporting experience and strong writing and analytical skills are required to succeed in this job.
• The ability to be self-motivated and efficiently organize your work
• The ability to exercise discretion and most important, confidentiality
• The ability to present a favorable impression to the public and court personnel; possess a professional demeanor
• The ability to sit for long periods and must have excellent hearing
• The ability to work under pressure and be able to work on a deadline
• The ideal candidate should have excellent listening and typing skills as well as be a self-starter.
• Writing skills.  Court reporter s need a good command of grammar, vocabulary, and punctuation.

EDUCATION AND EXPERIENCE

• High School Diploma/GED required (Graduation from an accredited high school, or possession of an acceptable equivalency diploma)
• Minimum of Two (02) Years of experience as a Court Reporters, Legal Transcriptionists, and/or Stenographers.
• Completion of required apprentice and internship training in court reporting, and sufficient course work to obtain certification as a professional court reporter from a recognized licensing or accrediting Agency or an equivalent combination of education and experience.
• Excellent verbal, written, grammatical, punctuation, and proofreading skills
• Must be a trained transcriptionist able to transcribe non-medical dictation (legal, government, business, academic)
• The ability to type accurately and a minimum of 85 correct words per minute
• Legal, paralegal background (very helpful)

LICENSING REQUIREMENTS

• Approved and Up To Date State Public Notary License
• Certified Notary Public (Preferred)
• NCRA Registered Professional Reporter (RPR) certification if your state does not offer a license
• Professional Certification as a Certified Shorthand Reporters (CSR) with licensing, where applicable
• Professional Certification as an RPR or CVR through the NCRA or NVRA.  (Preferred)
• Professional Certification by the Board of Court Reporting of the Judicial Council of The State Of Virginia
• Professional Registered Professional Reporter (RPR) issued through the National Court Reporters Association (NCRA) or Professional Certification as a Verbatim Reporter (CVR) administered through the National Verbatim Reporters Association (NVRA)
• Stenography: 2 years (Preferred)
• Valid driver's license
• U.S.  Citizenship Required - You must be a United States Citizen
• Excellent oral and written communication skills (This employer participates in the e-Verify program)
• Proficient with Microsoft Office Products (Microsoft Word, Excel, PowerPoint, Publisher, & Adobe)
• All ProSidian staff must be determined eligible for a “Facility Access Authorization” (also referred to as an “Employment Authorization”) by the USG’s designated Security Office.
• Other Requirements and Conditions of Employment Apply
• May be required to complete a Financial Disclosure Statement
• Must be able to submit to and qualify for varying levels of background investigative requirements, up to a Top Secret or "Q" clearance.

TRAVEL : Occasional travel may be required to attend meetings, events, site visits, or other training requirements. Travel within 50 miles radius of Norfolk, Virginia (There may be specific instances where services must be provided at locations in the surrounding Hampton Roads area, including Chesapeake, Norfolk, Portsmouth, Suffolk, Hampton, Newport News, and Williamsburg/James City County. Travel is coordinated with the technical point of contact and, approved in writing by the Contracting Officer in advance, is allowed in accordance with Federal Travel Regulations.

LOCATION:  Work shall be conducted at or in proximity to and within 50 miles radius of Norfolk, Virginia (There may be specific instances where services must be provided at locations in the surrounding Hampton Roads area, including Chesapeake, Norfolk, Portsmouth, Suffolk, Hampton, Newport News, and Williamsburg/James City County).  Most proceedings will be conducted at the Agency's offices in Norfolk, Virginia. Still, testimony may also be recorded in other Agency-designated business offices, agency-designated workspaces onboard USS/USNS ships, or at EEO/MSPB or another court/tribunal spaces.  Additionally, there may be specific instances where the Court Reporter will have to provide services at locations in the surrounding Hampton.  Therefore, the ProSidian Court Reporter must be flexible and able to provide a Court Reporter at any of these locations.

Additional Information

CORE COMPETENCIES

• Teamwork – ability to foster teamwork collaboratively as a participant, and effectively as a team leader
• Leadership – ability to guide and lead colleagues on projects and initiatives
• Business Acumen – understanding and insight into how organizations perform, including business processes, data, systems, and people
• Communication – ability to effectively communicate to stakeholders of all levels orally and in writing
• Motivation – persistent in pursuit of quality and optimal client and company solutions
• Agility – ability to quickly understand and transition between different projects, concepts, initiatives, or work streams
• Judgment – exercises prudence and insight in decision-making process while mindful of other stakeholders and long-term ramifications
• Organization – ability to manage projects and activity, and prioritize tasks

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OTHER REQUIREMENTS

• Business Tools – understanding and proficiency with business tools and technology, including Microsoft Office.  The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary.
• Business Tools – understanding and proficiency with business tools and technology, including Microsoft Office.  The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary.
• Commitment - to work with smart, interesting people with diverse backgrounds to solve the biggest challenges across private, public and social sectors
• Curiosity – the ideal candidate exhibits an inquisitive nature and the ability to question the status quo among a community of people they enjoy and teams that work well together
• Humility – exhibits grace in success and failure while doing meaningful work where skills have impact and make a difference
• Willingness - to constantly learn, share, and grow and to view the world as their classroom

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BENEFITS AND HIGHLIGHTS

At ProSidian, we invest in our employees to help them stay healthy and achieve work-life balance. Our team members receive a comprehensive benefits package that includes Competitive Compensation, Group Health Insurance Health Benefits, 401(k) Retirement Savings Plan Contributions, Vacation and Paid Time off (PTO) Benefits, Pre-Tax Payment Programs, Purchasing Discounts & Savings Plans, a ProSidian Employee & Contractor Referral Bonus Program, Performance Incentives, etc.  Our comprehensive benefits package includes a medical, dental and vision plan.  Our growing list of benefits currently include the following:

• Competitive Compensation:  Pay range begins in the competitive ranges with full Gold Level (Tier 1) Group Medical Benefits, Pretax Employee Benefit Plan, plus performance incentives
• Group Health Insurance Health Benefits:  Group Health Insurance Including Medical, Dental And Vision Insurance: Contributions are deducted from pay on a Pretax basis - Employee and family coverage is available with employer contribution of 50% of Employee (only) premiums under the Health and Vision Plan through Blue Cross Blue Shield NC (Blue Options Medical Plan Code: PB07840 / Metallic Level: Gold - - bcbsnc.com‎) and Dental Plan (Ameritas - www.ameritas.com).
• 401(k) Retirement Savings Plan: 401(k) Retirement Savings Plans help you save for your retirement.  Eligible employees can make before-tax contributions to the 401(k) Retirement Savings Plan to help you save for retirement.  Contributions are deducted from pay on a pretax basis.  A wide range of investment options are available with a personal financial planner available to assist you. The Plan is a Safe Harbor 401(k) Retirement Savings Plan.  
• Vacation And Paid Time Off (PTO) Benefits:  The flexibility of Paid Time Off (PTO) lets you set your own priorities. Eligible employees use PTO for vacation, a parent-teacher conference, a doctor’s appointment, or any number of events in your life.  Currently these benefits include Vacation/Sick days – 2 weeks | Holidays - 10 Federal Government.
• Pre-Tax Payment Programs:  Pre-Tax Payment Programs currently exist in the form of a Premium Only Plan (POP).  These Plans offer a full Flexible Spending Account (FSA) Plan and a tax benefit for eligible employees.
• Purchasing Discounts & Savings Plans:  We want you to achieve financial success. We offer a Purchasing Discounts & Savings Plan through The ProSidian Corporate Perks Benefit Program - Helping You Do More With Less:  https://ProSidian.CorporatePerks.com.  This provides special discounts for eligible employees on products and services you buy on a daily basis.
• Security Clearance: Due to the nature of our management and operations consulting engagements for Private Companies, Fortune 1,000 Enterprises, and Government Agencies of all sizes; oftentimes there are Security Clearance requirements for Engagement Teams handling sensitive Engagements in the Federal Marketplace.  A Security Clearance is a valued asset in your professional portfolio and adds to your credentials based on past, present, and future work.
• Leverageable Experience and Thought Leadership:  By collaborating with firm leadership, other members of the team, as well as Fellows and collaborating partners in what is a flat organization, you'll make valuable professional connections, interact with clients daily, gain leverageable Experience, and contribute to Thought Leadership while you build a basket of marketable experiences.
• ProSidian Employee & Contractor Referral Bonus Program:  ProSidian Consulting will pay up to $5k for all referrals (payments made after new hire has been employed for 90 days) for candidates submitted through our Employee Referral Program.
• Performance Incentives:  Due to the nature of our management and operations consulting engagements for Private Companies, Fortune 1,000 Enterprises, and Government Agencies of all sizes there are performance incentives associated with each new client that each employee works to pursue and support.
• Flexible Spending Account:  Pending

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ADDITIONAL INFORMATION - See Below Instructions On The Best Way To Apply

• ProSidian Consulting is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status, or any other protected factor. All your information will be kept confidential according to EEO guidelines.
• ProSidian Consulting has made a pledge to the Hiring Our Heroes Program of the U.S. Chamber of Commerce Foundation and the “I Hire Military” Initiative of The North Carolina Military Business Center (NCMBC) for the State of North Carolina.  All applicants are encouraged to apply regardless of Veteran Status.
• Furthermore, we believe in "HONOR ABOVE ALL" - be successful while doing things with the right way.  The pride comes out of the challenge; the reward is excellence in the work.  FOR EASY APPLICATION USE OUR CAREER SITE LOCATED ON http://www.ProSidian.com/ OR SEND YOUR RESUME’S, BIOS, AND SALARY EXPECTATION / RATES TO CAREERS @ PROSIDIAN.COM.  ONLY CANDIDATES WITH REQUIRED CRITERIA ARE CONSIDERED. Be sure to place the job reference code in the subject line of your email.  Be sure to include your name, address, telephone number, total compensation package, employment history, and educational credentials.

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