Office Administrator

Location: 4241 Allendorf Drive in Oakley, 45209 

Purpose: The purpose of the Office Administrator is to provide administrative support and assistance to the operations team. This position will play a crucial role in ensuring successful delivery and maintaining effective communication channels with internal and external stakeholders.

Essential Duties and Responsibilities: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Coordinate activities throughout the company to ensure efficiency and maintain compliance with company policy
• Manage agendas, travel plans, and appointments as necessary
• Support bookkeeping and budgeting procedures for the company
• Support in communication with the purchasing department
• Create and update databases and records for financial information, personnel, and other data
• Track and replace office supplies as necessary to avoid interruptions in standard front office procedures
• Submit reports and prepare proposals and presentations as needed
• Assist colleagues whenever there is an opportunity to do so. 
• Communicate effectively with team members, supervisors, and other departments to coordinate material flow, address any inventory-related issues, and ensure efficient operations.
• Adhere to all safety regulations and guidelines to maintain a safe and clean work environment. Report any hazards or incidents promptly and participate in safety training programs.

• General administrative tasks that include:
  • Filing and organizing documents and data, answering phone calls, messages, postal and distribution in the company, organizing break area, prepare conference rooms, ordering lunches, managing visitors and vendors
• Follow Guidelines/Systems
  • Adherence to all management systems.
  • Support for Continuous Improvement (CIP)
• 6S: Maintain a clean and orderly work area to ensure “tour ready” status
• Demo kit Coordination: Coordinate the fulfillment of new demo kits by placing orders, collaborating with production teams, and managing logistics to ensure timely shipment.
  • Reconcile demo kit returns and work with Sales Managers on discrepancies.
  • Perform Demo Kit audits on an as requested basis.
• Other duties as assigned by management

Education and Experience:

• High school diploma or equivalent
• Previous warehouse experience a plus

Physical Requirements

• Ability to work independently and as part of a team
• Ability to follow proper safety protocols and written instructions
• Strong proficiency in MS Office (Outlook, Word, Excel, PowerPoint, SharePoint)
• Ability to handle multiple tasks simultaneously

Physical Requirements:

• Must be able to push, pull up to 10lbs
• Must have excellent hand-eye coordination.