Project Assistant

Job Description

Responsibilities

The position will coordinate cross-functional support for library access and archive activities. This requires an individual who is capable of working independently to reach goals and who will actively seek input from team members when needed. Prior library or documentation experience is helpful. A familiarity with scientific and medical terminology is strongly preferred.   

50% coordinator for special programs, presentations and projects for Library Services.  

This includes administrative, planning and logistical support including:

• Updating and distributing Library Services training tools.

• Library services contact records (new employee welcome email, archive security log, etc.).

• Vendor contact and scheduling for trial and training activities (scheduling, questionnaire creation and metrics, etc.).

• Recording, updating and maintaining a central work instruction/process flow manual for Library Services.

• Responding to Virtual Library help requests including user access troubleshooting.

• SharePoint design, maintenance and troubleshooting.

Contractor will be key point person who will coordinate all details from conference room booking, poster printing, updating records, and creating a tracking log or meeting minutes as needed.  

Contractor will actively participate on the project team and will assist in each phase of the project from planning, implementation and into outcome evaluation.

25% data entry and data processing.

This includes identifying citations and uploading citation records, linking files, processing incoming article requests and scanning of documents for electronic archive. The ability to implement special formats as needed including search & alert templates and tags. Attention to detail is key.

25% processing of materials for archive processes including prepping and recording documentation and off-site storage materials and related document conversion requests as well as archive inventory maintenance and data pulls. This includes shelf checks, searches and related inventory duties.         

Education & Experience Requirements

• Supporting library functions such as scheduling, document formatting and distribution, including day-to-day request processing. This includes being a key support for on-going special projects and daily or routine tasks. It is critical that contractor can set and prioritize deadlines, take ownership of projects and routinely provide real-time progress updates.

• Good oral and written communications skills required along with demonstrated organizational skills.

• Attention to detail and ability to take responsibility for multiple tasks required.  

• Should be able to identify routine materials through primary labeling (i.e., notebook number, citation).  

• Microsoft Office including Outlook expertise required and experience with Adobe Professional a plus.  

• Familiarity with at least one database program; 

• File maker experience a plus.  

• Experience with PubMed, EndNote or Reference Manager a plus.  

• Light lifting (10-20 lbs.) may be required; shelving materials involves reaching and bending and occasionally utilizing step stool or short ladder for higher shelves

Qualifications

Additional Information

Ankita Teja

Technical Recruiter

Integrated Resources Inc.

IT REHAB CLINICAL NURSING

Inc. 5000 – 2007-2014 (8th Year)

Certified MBE I GSA - Schedule 66 I GSA - Schedule 621I I GSA - Schedule 70

Tel: 732-549-2030 x239

Fax: 732-549-5549