ABOUT LEAP

LEAP Legal Software is a multinational Legal Tech company that develops integrated productivity solutions for the legal profession including practice management, case management, document management, accounting, and legal publishing, as well as client and lawyer collaboration tools.

LEAP has more than 600 employees in offices throughout Canada, the United States, Australia, the United Kingdom, Ireland and New Zealand.

LEAP supports the software needs of more than 25,000 law firms and has more than 10,000 firms using its flagship cloud product, LEAP.

LEAP will provide you with the best training, equipment, mentoring and support that we are capable of to optimise the chances of you being successful.

THE ROLE

We are looking for a well presented, articulate EA / Office Manager to join our growing and successful company based in our Twickenham office.

The EA / Office Manager will be supporting the Chairman & CEO, and when required will also support the CEO and CFO with various tasks and administration duties. This role is also responsible for the running of the day-to-day office operations. To be successful, you will have high attention to detail, take initiative, be proactive and have a can-do attitude.

Reports to

Director of HR & People Operations

WHAT YOU WILL BE DOING

EA Responsibilities:

• Managing calendar activities for the Chairman & CEO, CFO and CEO when required.
• Coordinating domestic and international travel arrangements, including flights, visas, hotel bookings and meeting facilities.
• Coordinating and providing administrative support for Leadership Team meetings, Executive meetings, Board / Committee meetings, and company offsite.
• Taking meeting minutes, tracking actions, and managing follow-up.
• Coordinating and assisting in the collation and preparation of various documents, including Board meeting packs and papers for relevant meetings, ensuring timeliness and consistency in the quality of presentation.
• Building trusted relationships with colleagues, and internal and external stakeholders.

• Manage arrangements for quarterly offsite UK Executive Strategy.

Office Manager Responsibilities:

• Front of house – To be the first point of contact for staff, customers, suppliers, and global visitors.
• Office Supplies – Proactively order routine items including food/beverage supplies, stationery, and cleaning products for all offices.
• Coordinate company travel and accommodation via internal travel booking system, Egencia.
• Room and hospitality management – Co-ordinate bookings, set up rooms and liaise with managers, including any catering requirements.
• Compliance – Ensure health & safety, fire and waste issues comply, including risk assessments, organising fire, emergency lighting, smoke and extinguisher testing, PAT testing and reporting for all offices as required.
• Manage contractors – Liaise with contractors for various services, including cleaning, heating, company plants, water machines, air conditioning, hygiene, waste, recycling & carpet cleaning for all offices.

• Office landlord liaison – Access, security, general office issues and car parking for all offices.
• Event Planning - Supporting with the organising of Summer and Christmas parties, company social and charity events

WHAT WE NEED FROM YOU

• Solid experience in a similar role.
• Must have experience with CFO support and financial know how.
• Proficient in MS Office applications (ideally including working with tables, charts and basic formulae in Excel, mail merges in Word, and editing PowerPoint presentations).
• Proficient in document assembly (board report).
• Proven ability to manage conflicting priorities and deadlines to achieve business outcomes.
• Ability to work in an environment that requires sensitivity and confidentiality.
• Opportunity to travel to other offices in the UK and Ireland on occasions.

WHAT YOU WILL GET IN RETURN

• Competitive salary and an attractive bonus.
• Fantastic culture.
• LEAP pay 8% of your salary into your pension.
• Private Health Insurance, including Optical and Dental.
• £50 a month gym contribution.
• Life Insurance cover.
• Employee Assistance Program.
• Professional Development Fund - £500 yearly learning allowance to grow & upscale your career.
• Enhanced Parental Leave.
• PerkBox Membership.
• Cycle to work scheme.
• Large, modern offices conveniently located next to Twickenham station.
• 25 days holiday (plus 8 bank holidays).
• Work Anniversary Rewards.
• Paid time off to give blood.
• Volunteer Day – We offer 1 day per year for a charity of your choice.

OTHER GREAT PERKS

• Hybrid working model – 3 days office based, and 2 days home based.
• Latest tech and home equipment set up.
• Free healthy breakfast, light lunch, and snacks.
• A dog friendly office.
• Regular socials.

Don’t just take our word for it that LEAP is a great place to work, check out what our amazing LEAPSters have to say; Visit Life at LEAP & LEAP on Glassdoor.com

At LEAP, we care about what we do and the people we work with.

We continually improve to be the best.

We NEVER EVER GIVE UP!

At LEAP, we promote equal opportunity. Creating a culture of diversity and inclusion not only promotes innovation but we believe is the right way to do business. Our LEAPsters bring different cultures, genders and perspectives to their days and we wouldn’t have it any other way. We welcome and encourage you to apply, no matter who you are or how you identify.