Administrative Assistant
Confirmed live in the last 24 hours
Simpson Gumpertz & Heger

501-1,000 employees

Engineering firm specializing in structural analysis and consulting
Company Overview
Simpson Gumpertz & Heger (SGH) is a national engineering firm that stands out due to its commitment to holistic problem-solving, leveraging a diverse range of technical expertise and industry knowledge to deliver comprehensive solutions. The company's culture encourages constant questioning and testing of limits, fostering a deeper understanding of structures and materials, which not only aids in explaining failures but also contributes to the development of current standards and future innovations. With over 600 employees across eight locations in the US, SGH's industry-leading teams demonstrate a consistent drive to redefine possibilities in their field.
Industrial & Manufacturing
Consulting
Education
Government & Public Sector

Company Stage

N/A

Total Funding

N/A

Founded

1956

Headquarters

Waltham, Massachusetts

Growth & Insights
Headcount

6 month growth

4%

1 year growth

12%

2 year growth

12%
Locations
New York, NY, USA
Experience Level
Entry
Junior
Mid
Senior
Expert
Desired Skills
Communications
Customer Service
CategoriesNew
Administrative & Executive Assistance
Administrative Support
Requirements
  • 3+ years of administrative support experience
  • Experience in a fast-paced environment
  • Business and technical document preparation experience (legal or engineering industry preferred)
  • Microsoft Office Suite proficiency required
  • Able to perform some physical duties, including lifting at least 25 lbs
  • A track record of excellent skills in organization, attention to detail and high level of quality, setting priorities and time management, communication (written and verbal), and customer service
Responsibilities
  • Coordinate and assist staff with meetings, office events, presentations, client seminars, lunch talks, etc.
  • Assist technical staff with architectural/engineering licenses. Complete applications for new licenses and license renewals, update license information in Vision, monitor license renewal dates and track continuing education credits.
  • Coordinate travel arrangements for SGH staff working in Concur and with our travel partner, Direct Travel.
  • HR liaison duties, including new hire onboarding and managing orientation ambassador responsibilities.
  • IT liaison duties, including working with the IT department to troubleshoot issues with conference rooms, staff workstations, and receiving and setting up equipment, etc.
  • Track status of SGH staff (in / out of office) as needed using online sign out system.
  • Provide back-up coverage for front desk responsibilities when needed, including greeting visitors and maintaining visitor sign-in log, answering incoming calls and inquiries appropriately and efficiently, and managing incoming and outgoing deliveries for the office, and assisting with maintaining office common areas.
  • Process and file expense reports for technical staff in a proactive and timely fashion.
  • General and technical document processing, including proofreading, editing, and formatting documents to approved SGH style while promoting SGH standards of quality.
  • Support document reproduction needs of the office, including: Coordinate with third-party reproduction vendor and obtaining schedule and cost estimates, for projects. Scan and electronically save documents and drawings. Prepare electronic dead files as requested.