Lease Administrator

Link Logistics Real Estate (“Link”) is a leading operator of last-mile logistics real estate. Established by Blackstone in 2019, the company connects consumption, technology, and the supply chain across its portfolio, which spans more than half a billion square feet. With more than 5 percent of U.S. GDP flowing through our spaces, we leverage our scale, proprietary data and insights, and foundational focus on sustainability to drive success for our customers’ businesses and deliver value for our stakeholders. Link Logistics strives to be the most equitable and inclusive industrial real estate company in the business. We put our people, customers, and communities first and find ways to make a conscious, positive impact where we live and work, prioritizing diversity, equity and inclusion (DEI) across our workforce to deliver an optimal employee experience. Every day, we work to reinvent and lead our industry forward by thinking bigger and challenging the status quo.

Because we believe that good business must be synonymous with doing good, strong environmental, social and governance practices are foundational to our identity as a firm. These practices include setting ambitious goals to combat climate change, partnering with local nonprofits, and prioritizing internal diversity, equity, and inclusion efforts. We seek to use our position, ideas, and influence to drive progress in our industry and the wider world.  At Link, we give our customers space to grow—and we give people space to grow, too.

The Lease Administrator roll within the National Lease Administration team is responsible for supporting the National and Regional Lease Administration teams with various day-to-day functions and department projects of varying scale and scope. The Lease Administrator will work closely with department and team leadership, as well as key project stakeholders throughout the company to coordinate, facilitate, and complete projects that impact the Lease Administration department. This role will assist in the review and abstraction of commercial leases for key terms and provisions, entering reoccurring rent charges, tracking critical lease dates and options, conducting research and analysis of lease data for ongoing projects, and updating various other data points within our core system, as needed. 

RESPONSIBILITIES:

• Work in conjunction with National Lease Administration team management and project teams on large-scale projects by assisting with discovery, planning and organization, project task completion, documentation and communication related to the project.

• Independently oversee and manage all necessary steps related to small scale ad-hoc Lease Administration department projects including discovery, planning and organization, inter-department approvals, project task completion, documentation, and resulting communication/training with support from National team leadership.

• Run monthly reports and spearhead certain monthly tasks/processes for the team.

• Assist with processing lease documents in Yardi and circulate to the appropriate teams, as needed.

• Monitor and handle resolution of lease compliance issues during the lease setup process and at any point thereafter.

• Ensure lease documentation is saved in our document repository.

• Assist with preparing accurate and detailed lease abstracts, which includes all key terms and dates, financial requirements, and other data points in Yardi.

• Work closely with the Regional Lease Administrators and Regional Lease Administration Managers to prepare and run reports to track pivotal lease dates that require action such as Options notices, Terminations, Rent Commencement, Lease Expirations and more.

• Assist with obtaining verification of building square footage, unit changes, rent commencement, important milestone dates, move-in/out dates, holdover, major tenant information, and any other portfolio related inquiries or issues, as needed.

• Maintain the integrity of the lease data points in our Yardi database, including regular review of reports to ensure accuracy of lease data.

• Manage tenant contacts to update name and/or address change requests by reviewing and interpreting lease provisions and preparing documentation, if needed.

QUALIFICATIONS:

• A minimum of 3+ years’ experience in Lease Administration or related Commercial Real Estate field.

• Associates, Bachelor’s degree, or Paralegal Certificate preferred.

• Intermediate to advanced Excel skills, proficient in Word and other Microsoft applications with working knowledge of Yardi or MRI database a plus.

• Must have strong ability to interpret complex commercial lease language, related real estate documentation and have general property accounting knowledge in a fast-paced environment.

• Detail-oriented and results-driven with a desire to learn and support new technologies and processes. 

• Strong analytical and organizational skills with the ability to set priorities, manage multiple projects, and meet deadlines.

• Ability to balance attention to detail, analytical skills, and process awareness with “big-picture” conceptualization.

• Must have excellent communication skills, both verbal and written, and the ability to effectively interface with all departments of the company in a highly professional manner.  

• Must be able to collaborate with teammates and supervisors comfortably and reliably in a virtual environment.

$75,000 - $85,000 represents the presently anticipated base compensation pay range for this position at Link.  Actual pay may vary based on various factors, including but not limited to location and experience.  

Link provides a variety of benefits to employees, including health insurance coverage, retirement savings plan, paid holidays, paid time off.

The direct compensation and benefits described above are subject to the terms and conditions of any governing plans, policies, practices, agreements, or other materials or documents as in effect from time to time, including but not limited to terms and conditions regarding eligibility.  

EEO Statement

The Company is an equal opportunity employer. In accordance with applicable law, we prohibit discrimination against any applicant, employee, or other covered person based on any legally recognized basis, including, but not limited to: veteran status, uniformed servicemember status, race, color, caste, immigration status, religion, religious creed (including religious dress and grooming practices), sex, gender, gender expression, gender identity, marital status, sexual orientation, pregnancy (including childbirth, lactation or related medical conditions), age, national origin or ancestry, citizenship, physical or mental disability, genetic information (including testing and characteristics), protected leave status, domestic violence victim status, or any other consideration protected by federal, state or local law. We are committed to providing reasonable accommodations, if you need an accommodation to complete the application process, please email People@linklogistics.com.