Job Description

THE ROLE

We’re looking for a Senior Project Manager to support the Medical Communications project management team with project-related tasks and workflow management. Focuses on flawless execution and attention to detail. This individual will be the project lead for Advisory Boards on the Medical Communications team. In addition, the SPM exhibits professional and motivating behavior at all times.

DO YOU…

• Obsess over all things process-related?
• Want to collaborate with a variety of departments?
• Love the rush of a well-planned meeting?
• See the little details clearly and quickly?

If you’ve been nodding your head in agreement through these bullets, you may be exactly who we are looking for.

ABOUT THE PROJECT MANAGEMENT TEAM

Here at the Project Management team, we’re responsible for keeping the lights on and wheels moving for every project and deliverable within the agency. We are the emissaries of efficiency, catalysts for client satisfaction, and the go-to lion tamers of managing team expectations. No job is too great for us because our shared passion for process is what helps keep the rest of the agency moving.

RESPONSIBILITIES
Knowledge

• Clear understanding of how the agency works and how jobs flow through the agency
• Always adheres to agency process
• Basic knowledge of client organizations, products, disease states, and medical education
• Basic knowledge of client legal/compliance regulations and processes

Tactics and Execution

• Works with other project managers, account, scientific, and creative teams to define the scope of work
• Develops project timelines and budgets and ensures timelines and budgets stay on track throughout the project lifecycle
• Has the ability to think critically about project lifecycle and can identify potential trouble spots before they materialize
• Keeps accurate and organized records of finances, including estimates, revisions, status, etc.
• Responsible for client contact and follow-up on all project task–related deliverables
• Helps to prepare Veeva submissions (clients’ Medical, Regulatory, and Legal submission platform)
• Routes all client-facing documents through account, scientific, creative, and editorial
• Manages attendee recruitment/generation for onsite meetings including invitations, confirmations, evaluation forms, and thank you letters
• Participates on weekly internal/client status meetings and creates/routes follow-up status reports
• Creates/prepares all meeting materials for live or virtual meetings

Client Relationship

• Maintains timely and professional written and verbal communications with clients, vendors, advisors, and KOLs
• Attends client-facing meetings including advisory boards, congresses, and speaker training when necessary

Qualifications

• Bachelor’s degree
• 4-5+ years’ applicable experience as a Project Manager in an agency setting
• Healthcare or pharma experience is required (medical communications and advisory board experience preferred)
• Solid understanding of project management methodology, including the ability to identify and resolve issues, manage risk, and develop detailed work plans and specifications
• Comfortable managing relationships with multidisciplinary teams, which may consist of creatives, account, scientific, and editorial
• Must have an understanding of basic finance
• High energy level and ambitious—team player, extremely proactive and flexible
• Detail-oriented and organized
• Able to manage multiple priorities and meet deadlines in a fast-paced environment
• Strong interpersonal skills
• Comfortable interacting with clients, vendors, and health care professionals on a regular basis
• Excellent written and verbal communication skills
• Ability to problem solve and offer solutions