Intake Coordinator

📌 About Alpaca Health

Alpaca Health enables clinicians to become entrepreneurs, starting in autism care.

We help clinicians launch and scale their own clinics by providing AI-powered software, payer contracting, and full back-office infrastructure. Our goal is simple: shift power in healthcare away from large consolidated entities and back to clinicians.

We've raised over $14M in funding from early-stage investors like Core Innovation Capital, Adverb Ventures, and South Park Commons, and are building for long-term category leadership. More importantly, we're serving hundreds of patients, while growing 30% MoM.

🎯 Role: Intake Coordinator

We are hiring a Bilingual Intake Coordinator (Spanish/English) to guide families from first contact through the start of care. You will own all intake activity over the weekend, a time when families are typically most available to start their ABA journey.

You will be the front door to Alpaca, owning the intake experience end-to-end, navigating insurance complexity, and ensuring every family is set up for success. This role requires empathy, precision, and the ability to move families forward with clarity.

🚧 What You’ll Do

Own the intake journey

• Guide families from initial inquiry through confirmed start of care

• Proactively follow up via phone, text, and email to keep momentum

• Ensure all required information and documents are completed on time

Navigate insurance and access to care

• Help families work through insurance requirements (e.g., Tricare ECHO enrollment, referrals, prior steps)

• Coordinate benefit verification and communicate next steps clearly

• Partner with billing and insurance ops to resolve issues quickly

Be the trusted point of contact for families

• Explain patient responsibility, coverage, and expected costs in a clear, empathetic way

• Set expectations around timelines, requirements, and what “ready for care” looks like

• Build trust while maintaining urgency and accountability

Coordinate across internal teams

• Work closely with billing, operations, and partnerships to move cases forward

• Surface blockers early and drive resolution

• Ensure clean handoffs once families are ready to start care

Ensure quality and fit

• Assess whether families are a strong fit for Alpaca’s model and providers

• Flag concerns and ensure alignment before starting services

• Maintain a high bar for readiness and experience

Drive operational excellence

• Maintain accurate records and tracking across systems

• Identify patterns, bottlenecks, and opportunities to improve intake workflows

• Take on additional responsibilities as needed to improve speed and quality of care access

🧠 Who You Are

• You are deeply empathetic but know how to push when needed

• You communicate clearly and confidently, especially around complex or sensitive topics

• You are highly organized and follow through relentlessly

• You are comfortable navigating ambiguity and solving problems in real time

• You take ownership—you don’t wait for someone else to fix things

• You are looking for a part time, weekend role

• You are fluent in both Spanish and English (required)

🚀 Why Join

• Direct exposure to company-building at an early stage.

• Real ownership of critical initiatives from day one.

• The opportunity to materially impact families and clinicians.

• A fast learning curve that few roles can match.