Job Description

Associate Staff Analyst - Fiscal Officer

IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE OF ASSOCIATE STAFF ANALYST, OR REACHABLE ON THE CIVIL SERVICE LIST, OR ELIGIBLE UNDER THE 55A PROGRAM.


The fiscal officer will serve in the Expense Budget Unit of the Division of Bridges. The unit is responsible for managing the divisions $118 million annual operating budget. We are looking for a self-starter who can coordinate multiple priorities in a fast-paced environment with minimum supervision. Excellent communication and the ability to work under tight deadlines skills are a must. The positions responsibilities will include, but not be limited to:

Assist the Expense Budget Director in monitoring the Divisions programs, OTPS and PS budgets as well as expenditures.
Assist in critical budget exercises such as the fiscal year close out.
Assist in identify funding for unanticipated needs.
Ensure the proper execution of funding requests including budget and headcount modifications, such as roster corrections, etc.
Manage DCAS/DMSS, budget databases and procurement credit card.
Coordinate & investigate deliveries and quantity issues with vendors, field staff, document control, accounts payable and executive staff.
Monitor the budget & control all expenditures for personal expenses.
Initiate, process and trace purchase requisitions & purchase orders for supplies & services.
Review the payment package for completeness and accuracy.
Research FMS, M/WBE directory, NYC requirement contract, NYS preferred source vendors.
Implement and develop tools and processes for budget tracking and analysis.
Closely work with other DOT partnering units including Expense Budget, Grants Administration, ACCO, and Fiscal Affairs.
Coordinate with internal units to support efficient and appropriate use of non-City (Federal, State) grant funds in the Expense Budget.
Performs other related assignments, and special projects may be required.


Preferred Skills-
Understanding of FMS2
Understanding of FMS3
Passport Experience
Understanding of NYC budget process
Proficient with MS office
Understanding of Personnel Service (PS) Budget Process
Understanding of Other Than Personnel Service (OTPS) Budget Process
Experience working with Vendors
Invoice Processing

Work Location-
55 Water Street

Qualifications

1. A master’s degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and the Council for Higher Education Accreditation (CHEA) in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and one year of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; or in management or methods analysis, operations research, organizational research or program evaluation; or in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee
benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area; or
2. A baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and the Council for Higher Education Accreditation (CHEA) and three years of satisfactory full-time professional experience in the areas described in “1" above.