Department Coordinator 4

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address):

720 Library Rd, Room 109, Rochester, New York, United States of America, 14627

Opening:

Worker Subtype:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

40

Department:

100105 Auxiliary Operations

Work Shift:

UR - Day (United States of America)

Range:

UR URG 106 H

Compensation Range:

$21.36 - $29.90

Responsibilities:

GENERAL PURPOSE
Provides administrative support to Campus Dining & Auxiliary Operations, in addition to serving as the principal assistant to leadership. Performs a variety of advanced and complex assignments. Processes highly confidential administrative information with limited supervision. Completes workflow procedures to ensure maximum efficiency of administrative operations.

ESSENTIAL FUNCTIONS

• Provides administrative support to Campus Dining & Auxiliary Operations, including preparing and reviewing reports and documents, attending meetings and taking minutes, overseeing office management systems, and screening and directing calls.
• Manages the time and calendar of senior leadership and administrators, including travel and project timelines, choosing or recommending among competing demands on time.
• Serves as the Campus Dining Office Receptionist
• Develops and establishes procedures and schedules to meet the operational needs of Campus Dining & Auxiliary Operations.
• Maintains required records and reports of activities.
• Works with team members to collect information to manage various departmental projects.
• Prepares various statistical reports and presentations.
• Attends River Campus Administrator Group (RCAG) meetings and disseminates information.
• Maintains a highly developed organizational system for administrative records (i.e., Master spreadsheets, department phone trees, training grids, anniversary milestones, etc.).
• Monitors office expenditures, maintains inventory of office equipment; coordinates with Lead Process Improvement Specialist for technology needs. 
• Serves as a liaison between Campus Dining leadership and staff. Functions as a liaison to other departmental administrators, students, and visitors on behalf of the Campus Dining department.
• Maintains relationships and collaborates with various divisions of Campus Dining, Strong Staffing, Human Resources, and other University stakeholders as directed.
• Assists with administrative activities relating to the recruitment and onboarding of new Campus Dining & Auxiliary Operations team members.
• Coordinates hiring fairs in collaboration with leadership, the HR Business Partner, other University departments, and external vendors as needed.
• Serves as Department Coordinator for Workday business processes relating to Campus Dining & Auxiliary Operations staff.
• Performs back-up duties in the absence of the Payroll Coordinator.

Other duties as assigned.

MINIMUM EDUCATION & EXPERIENCE

• Associate's degree Required
• 3 years of progressively responsible experience in administrative support. Required
• Or equivalent combination of education and experience. Required

KNOWLEDGE, SKILLS AND ABILITIES

• Exceptional organization, communication, time management, and problem-solving skills. Required
• Proficient in using office software and tools and computer applications, including MS Word, Outlook, and Excel.  Required
• Capacity to manage a large volume of work and track multiple projects through to completion. Required
• Excellent interpersonal skills and able to work with a diverse audience. Required
• Attention to detail and accuracy is essential. Required
• Ability to execute independent judgment, establish appropriate priorities, monitor deadlines, organize correspondence, materials, and action items.  Required
• Ability to work nights or weekends as needed. Preferred

LICENSES AND CERTIFICATIONS

• Serv-Safe certification. Preferred within 12 months of hire.
• AllerTrain certification. Preferred within 12 months of hire.

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.