Operations Coordinator

Job Title

Operations Coordinator

Agency

Tarleton State University

Department

Campus Operations

Proposed Minimum Salary

Commensurate

Job Location

Stephenville, Texas

Job Type

Staff

Job Description

Tarleton State University, a distinguished Doctoral National Comprehensive University, invites applications for the position of Operations Coordinator in the Department of Campus Operations. As part of a vibrant academic community dedicated to excellence in teaching, research, and service, this role offers the opportunity to contribute meaningfully to a university that values innovation, collaboration, and inclusive growth. Join us in advancing knowledge and transforming lives—on campus and beyond. Tarleton State University continues to grow its impact across Texas, with four distinct campuses located in Stephenville, Fort Worth, RELLIS-Bryan and Waco, along with a robust online community that extends our reach even further.

At the heart of it all is Stephenville, where Tarleton State offers a dynamic environment for faculty and staff. From a lively live music scene and numerous local festivals to rich traditions rooted in the surrounding community, Stephenville provides a vibrant and welcoming atmosphere.

No matter where you're located—on campus or online—you are part of a mission that transforms lives and makes a difference across the state of Texas and beyond

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Important Immigration Information:

A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Tarleton State University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Tarleton State University subject to this fee. 

In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate.

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The Operations Coordinator provides essential administrative and operational support to the Campus Operations department, contributing to the organization and tracking of special projects, data, and resources. This role assists with routine processes such as scheduling meetings, maintaining calendars, data entry, invoice processing, reporting accurate data, and managing communications, helping to ensure departmental activities run smoothly and efficiently. The Operations Coordinator works with departmental staff to support ongoing initiatives, foster collaboration across teams, address operational challenges, and assist in maintaining compliance and productivity within the university’s guidelines. Serves as Campus Security Authority (CSA).

Work hours: Mon-Fri; 8:00 AM – 5:00 PM or as work requirements indicate; This position may require work beyond normal business hours, weekends, and holidays; This is an on-site position located in Stephenville, Texas.

Responsibilities:

• Provides administrative and operational support to departmental staff, including arranging meetings, assisting with report preparation, and supporting routine communications.

• Assists with the coordination and implementation of assigned projects, contributing to timely completion and alignment with departmental objectives.

• Handles transactional processes including invoice processing, data entry, and tracking project documentation to ensure accuracy and timeliness.

• Collects, organizes, and tracks operational data to assist in decision-making and process improvements.

• Identifies and relays operational challenges and assists in developing and implementing solutions.

• Assists with resource tracking and allocation to help ensure productivity and compliance with university and departmental guidelines.

• Helps with the dissemination of information and supports training on updated policies and procedures.

• Attends meetings or committees as needed to represent the department and support leadership.

• Monitors progress of assigned projects and supports their execution.

• Reviews basic contract documentation and assists with contract administration.

• Acts as a representative of Campus Operations and collaborates as a member of Tarleton State University and the A&M system; performs other duties as assigned.

Minimum Qualifications

Required Education and Experience:

• Bachelor’s degree or equivalent combination of education and experience.

• Three years of related experience.

Required Knowledge, Skills, and Abilities:

• Knowledge of word processing, spreadsheet applications, and Adobe software.

• Knowledge of standard proofreading.

• Ability to multitask and work cooperatively with others.

• Ability to prioritize, manage multiple projects, and meet deadlines

• Ability to work with people at all levels of an organization, respond quickly to changing situations, and work well under pressure while maintaining effectiveness.

• Ability to work effectively in a fast-paced environment and foster a teamwork atmosphere.

• Exceptional problem-solving and time management skills.

• Capability to handle confidential and sensitive information with discretion.

• Excellent written and verbal communication skills to be able to effectively guide, lead, and develop technical employees promoting team relationship skills and communication.

Compensation & Benefits

Salary: Commensurate with experience

Salary Range: The target base annual salary range is $44,000 up to $55,500.50 and may be negotiable based on funding availability and candidate experience/skillset in relation to the minimum requirements of this position. We are proud to offer a comprehensive benefits package for full-time and qualifying part-time employees. Our Careers Page offers an overview of the great benefits we offer; for detailed information visit our Benefits Information page.

Qualified candidates are encouraged to submit a completed application for consideration. Initial review of applications will begin immediately and continue until position is filled.

Application Procedure:

During the application process applicants have one opportunity to enter the requested information, upload documents and Submit the application. Applicants will not be able to make changes or add additional documents once the application materials have been submitted via "Submit" action.

Employment applications must include:

• Completed online application

• Cover Letter / Letter of Interest addressing qualifications

• Curriculum Vitae or Resume

• At least 3 current professional references and their full contact information

Applications received by Tarleton State University must have all job application data entered. Failure to provide all job application data could result in an invalid submission and a rejected application. “See resume” is not an acceptable entry in the job application. Incomplete applications will not be considered.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.